Data & Assessment


Data Calendar

This page offers a “Seasons of School Data” calendar. It is designed to help educators think about information at various points in the school year and how data can be used to improve instruction and achievement. Resources are provided to assist schools in understanding and making use of assessment and achievement data.

Aug-Sept | Oct-Nov | Dec | Jan | Feb | Mar-Apr | May-June


August–September

Review Single Plan/WASC goals for the year
What are the major areas of focus for the work of every faculty member at your school? How will you check progress throughout the year in attaining these goals?

Consider STAR results
Review results for students on last year’s class roster(s).

Review results for incoming students. What are their strengths and needs in relation to the previous grade’s standards for language arts and math?

  • Students with advanced and proficient scores are ready for the new year’s content instruction. They have proficiency in the previous grade’s content standards and little review will be needed.
  • Students with basic level scores may have some minor gaps in the previous year’s content standards that will require additional time and review. CST scaled scores should be considered for students at the basic level. Scaled scores in this band will range from 349 to 300. Students with scores closer to 349 will likely have fewer needs than students with scaled scores below 330.
  • Students with below basic and far below basic scores may have significant learning deficits that could prevent them from mastering the current year’s content standards. Diagnostic testing is recommended to determine the scope and intensity of need among these students.

Resources

Links, Documents & Tools
California Department of Education: STAR Results
SCOE Resource: STAR Data Tools & Resources

SCOE Bulletin and Video on CST Data
This SCOE Bulletin presents an overview of how educators can use data to make instructional decisions. The video shows how CST data can be accessed and analyzed using Microsoft Excel. | pdf | video | Excel Auto Filter Guide (doc)



October–November

Evaluate first set of formative assessment data
Formative assessments, including curriculum-embedded and out-of-program assessments, help teachers respond to the following questions:

  • What are students learning?
  • What can I do to help students learn more?

Formative assessments are “in-process measures.” They allow educators to gauge student progress and adjust instruction if necessary. Many schools are structuring time for discussions in grade-level teams and/or subject matter departments to consider formative assessment results. These professional learning community (PLC) teams are seeking answers to the following questions:

  • What do we want each student to learn?
  • How will we know when they have learned it?
  • What do we do if they don't learn it?
  • What do we do when they do learn it?

Resources

Links, Documents & Tools
Self-Study Inventory: Progress Monitoring (pdf)

SCOE Bulletin and Videos on Formative Assessment
This SCOE Bulletin explores formative assessment and the important role it plays in improving instruction and advancing student learning. | pdf
Videos | Student Interviews | Questioning | Verbal Exit Cards | Whiteboards
Resources | Activity Guide (pdf) | Self-Study Survey (pdf)

SCOE Bulletin and Video on Data-Driven Decision-Making
This SCOE Bulletin presents an overview of how educators can use data to make instructional decisions. The video shows how electronic data systems give teachers access to online tools for analyzing formative assessment data. | pdf | video

SCOE Bulletin and Video on PLC Teams
Learn about the power of high-performing Professional Learning Community (PLC) teams and how they can result in improved learning. The video shows a team from Whited School in a PLC meeting. | pdf | video

Tom Many discusses Teacher Collaboration
Dr. Thomas Many describes how local educators can close the knowing-doing gap by creating PLCs and utilizing teacher collaboration to boost student achievement. A SCOE Bulletin summarized his November 2007 presentation. | pdf | video



December

Analyze CELDT results
Districts can obtain the results of the annual administration of the California English Language Development Test (CELDT) in late December/early January. Compare the most recent statistics with the CELDT data from prior years to get a clear picture of student progress.

  • How is English language development progressing over time among EL students?
  • How are academic skills progressing over time among EL students?
  • What are your English language student needs?

Resources

Links, Documents & Tools
California Department of Education: CELDT Results
English Learner Expectations (pdf)
SCOE Resource: Electronic Tools for CELDT Analysis

SCOE Bulletin and Video on CELDT Data
This SCOE Bulletin presents an overview of how educators can use data to make instructional decisions. The video shows how CELDT data can be accessed and analyzed using Microsoft Excel. | pdf | video | Excel Auto Filter Guide



January

Continue progress monitoring; analyze CAHSEE results

  • Evaluate second set of formative assessment data.
  • Review first semester grades.
  • Analyze California High School Exit Exam (CAHSEE) results.

Resources

Links, Documents & Tools
California Department of Education: CAHSEE Results
Self-Study Inventory: Progress Monitoring (pdf)

SCOE Bulletin and Videos on Formative Assessment
This SCOE Bulletin explores formative assessment and the important role it plays in improving instruction and advancing student learning. | pdf
Videos | Student Interviews | Questioning | Verbal Exit Cards | Whiteboards
Resources | Activity Guide (pdf) | Self-Study Survey (pdf)

SCOE Bulletin and Video on Data-Driven Decision-Making
This SCOE Bulletin presents an overview of how educators can use data to make instructional decisions. The video shows how electronic data systems give teachers access to online tools for analyzing formative assessment data. | pdf | video

SCOE Bulletin and Video on PLC Teams
Learn about the power of high-performing Professional Learning Community (PLC) teams and how they can result in improved learning. The video shows a team from Whited School in a PLC meeting. | pdf | video

Tom Many discusses Teacher Collaboration
Dr. Thomas Many describes how local educators can close the knowing-doing gap by creating PLCs and utilizing teacher collaboration to boost student achievement. A SCOE Bulletin summarized his November 2007 presentation. | pdf | video



February

Look forward to next school year
What are your students' needs? How do those needs impact budget planning, master schedules, and teaching sections for next school year?

Resources

Links, Documents & Tools
Educational Results Partnership: Staff Selection, Leadership & Capacity Building



March–April

Continue progress monitoring; prepare for state testing

  • Evaluate third set of formative assessment data.
  • Determine last minute focus area(s) prior to high-stakes assessments.

Resources

Links, Documents & Tools
Educational Results Partnership: Monitoring & Use of Data

SCOE Bulletin and Videos on Formative Assessment
This SCOE Bulletin explores formative assessment and the important role it plays in improving instruction and advancing student learning. | pdf
Videos | Student Interviews | Questioning | Verbal Exit Cards | Whiteboards
Resources | Activity Guide (pdf) | Self-Study Survey (pdf)

SCOE Bulletin and Video on Data-Driven Decision-Making
This SCOE Bulletin presents an overview of how educators can use data to make instructional decisions. The video shows how electronic data systems give teachers access to online tools for analyzing formative assessment data. | pdf | video

SCOE Bulletin and Video on PLC Teams
Learn about the power of high-performing Professional Learning Community (PLC) teams and how they can result in improved learning. The video shows a team from Whited School in a PLC meeting. | pdf | video

Tom Many discusses Teacher Collaboration
Dr. Thomas Many describes how local educators can close the knowing-doing gap by creating PLCs and utilizing teacher collaboration to boost student achievement. A SCOE Bulletin summarized his November 2007 presentation. | pdf | video



May–June

Summarize the year’s efforts

  • How have you done? What are your achievements related to Single Plan/WASC? What are your challenges related to Single Plan/WASC?
  • Celebrate your progress.
  • Plan your priorities for next school year.

Resources

Links, Documents & Tools
Educational Results Partnership: Recognition, Intervention & Adjustment



Contact

  • Rick Phelan, Director, Technology for Learners
    (707) 524-2847,