Sonoma County Office of Education

Sonoma CARES Quality Counts Program Participant Information

Sonoma CARES is a professional development program that supports Early Educators working with young children. The program provides stipends to child care professionals and Transitional Kindergarten teachers to raise the quality of child care programs with the ultimate goal being to improve children’s learning and development outcomes. The program is administered by the Child Care Planning Council of Sonoma and is funded by First 5 Sonoma and the California Department of Education.



ELIGIBILITY AND PARTICIPATION

In order to enroll in CARES program participants must meet the following:

  1. Be currently or formerly employed (as of March 2020) in a licensed center, licensed family child care home, an approved licensed after school program or an approved license-exempt child care setting. If recently employed, previous employment will need to be verified.
  2. Working directly with children a minimum of 15 hours per week if employed. Supervising staff must also work directly with children a minimum of 15 hours per week. If formerly employed, your previous employer must verify that you were working directly with children a minimum of 15 hours per week.
  3. Be currently enrolled in minimum of 1 unit of degree and/or CA Child Development Permit focused coursework or approved non-unit bearing coursework from a WASC accredited institution.
  4. Earn less than $60,000 (gross salary) annually from child care. This would be the participant’s income (not the household income).

APPLICATION

Sonoma CARES Pilot Spring 2021 Semester:

Sonoma CARES will be accepting applications for the Spring 2021 semester utilizing the CA Workforce Registry beginning on March 15, 2021. Log in to your CA Workforce Registry Profile to apply. If you do not have a Workforce Registry Portal, visit https://www.caregistry.org. Use this resource to complete your Registry Information: How to Create a User Account.

Make sure you have completed the personal information (name, address, and email) as well as your current employment. From there, once you sign in, you may select "stipends and pathways" on your left side menu. Search for "Sonoma CARES Quality Counts" to proceed with the application. New Spring participants will adhere to the requirements specified on the Registry. The deadline to apply is April 1, 2021.

Sonoma CARES Pilot Spring 2021 Semestre:

Sonoma CARES aceptará solicitudes para el semestre de primavera 2021 utilizando el CA Workforce Registry. Este es un semestre piloto. Inicie sesión en su perfil de CA Workforce Registry para postularse. Si no tiene un Portal de Registro de la Fuerza Laboral, visite www.caregistry.org. Utilice este recurso para completar su Información de registro.

Asegúrese de haber completado la información personal (nombre, dirección y correo electrónico), así como su empleo actual. A partir de ahí, una vez que inicie sesión, puede seleccionar "estipendios y itinerarios" en el menú del lado izquierdo. Busque "Sonoma CARES Quality Counts" para continuar con la solicitud.Los participantes de New Spring cumplirán los requisitos especificados en el Registro. La fecha límite para postularse es el 1 de abril de 2021.

IMPORTANT DEADLINES FOR 2020-21

New Participants

SUMMER AND/OR FALL SEMESTERS

Sept. 25, 2020 Submit a copy of your Summer and/or Fall schedule
Nov. 13, 2020 SRJC students meet with a counselor to develop an Academic Plan and submit a copy of the plan, and non-SRJC students meet with a Sonoma CARES staff member to develop a Professional Growth Plan. *
Jan. 8, 2021 Submit ALL required End-of-the semester documents. Please refer to the End-of-the-semester check-list.

WINTER AND/OR SPRING SEMESTERS

Mar. 26, 2021 Submit a copy of your Winter and/or Spring schedule
Jun. 11, 2021 Apply for a CA Child Development Permit if you do not currently hold one. This requirement is waived for participants who have not completed a minimum of 6 ECE units by the end of the semester.
Jun. 11, 2021 Submit ALL required End-of-the semester documents. Please refer to the End-of-the-semester check-list.

* Students not enrolled at Santa Rosa Junior College will be required to meet with the CARES Program Advisor once during program year (7/1/2020 through June 11, 2021). Students who do not meet with an advisor at least once during the program year will not be eligible to receive a stipend during the Winter/Spring semester.

Returning Participants

SUMMER AND/OR FALL SEMESTERS

Sept. 25, 2020 Submit a copy of your Summer and/or Fall schedule
Nov. 13, 2020 If your Academic Plan is expired, SRJC students meet with a Counselor to update your Academic Plan and submit a copy, and non SRJC students meet with a Sonoma CARES staff member to develop a Professional Growth Plan. Sonoma CARES staff will notify you if expired. *
Jan. 8, 2021 Apply for CA Child Development Permit if you do not currently hold one. This requirement is waived for participants who do not yet hold 6 ECE units by the end of this semester.
Jan. 8, 2021 Submit ALL required End-of-the semester documents. Please refer to the End-of-the-semester check-list.

WINTER AND/OR SPRING SEMESTERS

Mar. 26, 2021 Submit a copy of your Winter and/or Spring schedule
June 11, 2021 If your Academic Plan is expired, SRJC students meet with a Counselor to update your Academic Plan and submit a copy. Non SRJC students meet with a Sonoma CARES staff member to develop a Professional Growth Plan. Sonoma CARES staff will notify you if your plan is expired. *
Jun. 11, 2021 Apply for a CA Child Development Permit if you do not currently hold one. This requirement is waived for participants who have not completed a minimum of 6 ECE units by the end of the semester.
Jun. 11, 2021 Submit ALL required End-of-the semester documents. Please refer to the End-of-the-semester check-list.

* Students not enrolled at Santa Rosa Junior College will be required to meet with the CARES Program Advisor once during program year (7/1/2020 through June 11, 2021). Students who do not meet with an advisor at least once during the program year will not be eligible to receive a stipend during the Winter/Spring semester.

Spring 2021 Pilot Participants

WINTER AND/OR SPRING SEMESTERS (Documents must be uploaded to the CA Workforce Registry)

June 11, 2021 Submit a copy of your Academic Plan. SRJC students must meet with a counselor to develop an academic plan. Non-SRJC students meet with your school counselor or meet with a Sonoma CARES staff member to develop a Professional Growth Plan. Sonoma CARES staff will notify you if your plan is expired. *
June 11, 2021 Submit another copy of your Unofficial Transcript to show grades classes completed in the Winter/ and or Spring semester.
Jun. 11, 2021 Submit a completed Employment Verification Form.
Jun. 11, 2021 Submit ALL other End of Semester Documents as applicable. Please refer to the End of the semester checklist.

* Please Note: SCOE staff are working remotely while offices at SCOE are closed. Please allow 24 hours for email and phone responses. Thank you for your patience.

END-OF-SEMESTER CHECKLIST

  1. Submit a completed Employment Verification Form. This form will be mailed to you at the end of the semester that you are enrolled. You can also obtain a copy of the Employment Verification Form online by clicking here.
  2. FCC Owners ONLY — Submit a copy of your Family Child Care License. AND submit a copy of the "Profit and Loss" schedule C form of your current fiscal taxes.
  3. Submit proof of holding/applying for a current CA Child Development Permit. Valid proof of permit includes the following: Copy of CA Child Development Permit, a copy of Verification of Completion Form signed by SRJC, or a copy of the Certified mail receipt used to mail your permit application.
  4. Complete One Advising session by the Advising deadline if you are a new participant or if your Academic Plan is expired (Nov 13 or June 11). This requirement may be waived if Participant holds a current Academic Plan. Sonoma CARES Staff will have sent notification if this requirement is outstanding.
  5. If you earned a degree between July 1, 2020, through June 11, 2021, submit one of the following: A copy of your diploma, a copy of your unofficial transcripts that states your degree, a copy of a candidate for completion degree letter signed by the Vice President of Student Services.
  6. Submit a copy of your Summer/Fall grades for a Fall stipend AND your Winter/Spring grades for a Spring stipend.
  7. Complete the Sonoma CARES survey (optional)
  8. If you change your address anytime during the semester, contact our office ASAP! You will need a new W-9 form. English | Spanish

Stipend Information

Participants will receive a stipend if they successfully complete the program requirements by the specified deadlines. Stipend amounts are based on the number of stipend-eligible units completed with a grade “C or better at an accredited higher education institution. Coursework must be degree and/or permit focused. Each participant is eligible to receive a maximum of $3,000 per program year. Stipends will be disbursed after the Fall and Spring semesters. The following stipend structure is used to determine the total stipend amount:

  • $100 per unit for all ECE units
  • $200 per unit for General Education, English as a Second Language, or Basic Skills units
  • $300 per unit for Bachelor or Master Level when enrolled in a BA or MA program
  • $200 CA Child Development Permit attainment, upgrade or renewal bonus
  • $200 Child Development Certificate bonus
  • $200 AA degree attainment bonus or $1,000 BA/MA degree attainment bonus

Resources

Child Development Training Consortium (CDTC) | Link

Commission on Teacher Credentialing (CTC) | Link

Tips for Accessing Tutoring Services | English | Spanish

Tobacco Cessation Resources | Link

Contacts

Sonoma CARES Quality Counts Staff
Susy Marrón, Child Care Planning Council Coordinator | (707) 524-2639, smarron@scoe.org
Erica Hurtado, Child Care Planning Council Program Assistant | (707) 524-2658, ehurtado@scoe.org


The Sonoma CARES Quality Counts program incorporates funding from First 5 Sonoma County and the California Department of Education’s Staff Retention Program (AB 212).