Update re: In Person Events Onsite @ SCOE
Date: 08/10/2021
Author: Stacie
The SCOE main building IS open to outside attendees, however outside attendees are ONLY allowed in the conference room spaces (Redwood ABC, Design Lab, Madrone, or the Board Room {in limited instances}). Outside attendees should NOT be entering departments, including department conference rooms or office spaces.
Requirements to consider when allowing outside attendees in for an event include:
- Booking a designated conference room space, which does NOT include small conference rooms or offices within departments. According to the current COVID visitor protocol, meetings with outside guests should be held in separate rooms to protect office workspaces (not department offices or department conference rooms, to minimize traffic through office spaces ).
- There's no longer any social distancing reduced capacity limits for conference rooms, though courtesy distancing is recommended.
- Masking is required at all times when convened as a group, except if actively eating/drinking.
- All attendees must sign in on an event sign-in sheet that's created and reconciled by the event planner. Event planners are encouraged to set up iPad stations so that guests can sign in and out of events. Large groups do NOT need to sign in at the lobby, and should only sign in on the event sheet. The lobby sign-in is only meant for solo or small group (less than 10) visitors. Copies of any event sign-in sheets should be kept by the event planner and be available if requested for contact tracing purposes.
- Outside attendees must not enter departments or office spaces.
- If you have a small number of people coming in for a meeting in a designated conference room, please alert Miwa via email. For large events, the room booking in EMS should include the number of expected attendees and is sufficient notice to Miwa.
We also confirmed that if you want to offer hybrid events, you can - but, there is no requirement to do so. You may also choose to offer virtual only events at your own discretion. SCOE's intent is to offer as many in-person events as practical, subject to any changes in conditions.
