For Review: Business Announcement re: Purchase Orders and CalCard Usage
Date: 09/23/2016
Author: Stacie
Please review the below message and documents (via links) from Mary Downey, Deputy Superintendent of Business, regarding the requirement to open purchase orders prior to incurring the expense / date of invoice. Information regarding appropriate usage of the CalCards is also included. Thank you!
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During our annual audit, we are being reminded to make sure that Purchase Orders and Requisitions are approved before the invoice is generated by the vendor.
Also, please make sure that you are following the CalCard guidelines. CalCards should not be used to circumvent the purchasing process.
Please read this memo that includes general guidelines that support sound fiscal practices. In addition, here is a letter from our auditor regarding his concerns related to purchase order approvals and use of CalCards.
Thank you for all your hard work and continued efforts in supporting our goal of maintaining good fiscal controls.
Let me know if you have any questions.
Thanks!
Mary Downey
Deputy Superintendent, Business Services
