2017-18 YEAR END REQUESTS
Date: 05/04/2018
Author: Stacie
A busy year is quickly coming to an end! As we begin to move towards the summer break period of time, please review the following items:
All ID Staff
- Out of Office Time: Any staff (classified or certificated) taking vacation / non-work days over the summer should clearly mark their Google calendars and enter their absence into AESOP. Please enter your away time in AESOP as soon as possible to allow ample time for review and approval of vacation / non-work day requests. Clearly marking your Google calendar and entering all absences into AESOP enables us to answer questions regarding staff availability and location. We will also be reviewing everyone's Google calendars in order to track staffing coverage, so it is extremely important that all staff members enter their away time into their own Google calendars.
- Cal Cards: The submission requirements for Cal Cards do not change over the summer. Please plan to submit your Cal Card receipts to Tara by the normal deadlines in June, July, and August so that she can process the statements.
- Supplemental Employee HRAs: HRAs for supplemental employees (including event presenters / SCOE Trainers) do not carry over into the new fiscal year and are not automatically processed. If you plan to hire a supplemental employee in 2018-19 to support your content area or event (i.e. trainers, event judges, coaches, facilitators, teacher-leader presenters, etc), please submit a HRA Request Form to Stacie by June 30th.
- Year-End Closing: Classified staff and budget coordinators should have each received an invitation to the Year-End Closing workshop hosted by Business, which is scheduled on May 31st. The process for closing out POs, invoices, and budgets will be reviewed at this workshop. Please make sure to review the timeline that will be distributed at the workshop and adhere to any deadlines set by Business.
- Web Update: Please work with Jamie Hansen to update your section(s) of the SCOE website by the end of May.
- Events: Event planning forms for 2018-19 events scheduled between July-November should be submitted as soon as possible. Staff should make sure that all events occurring between July-November are posted online by mid-June. Student Event information needs to be submitted by June 1st.
SCOE Employee Certificated Managers
- Contracts for Certificated Managers: The 2018-19 contracts for SCOE employee certificated managers will be sent by HR soon. Certificated managers should make sure to submit the signed contract according to the timeline that will be provided by HR.
- Work Calendars for Certificated Managers: Stacie will be sharing a personalized Google Doc work calendar template with each ESS certificated manager. As a reminder, STRS rules dictate that you work at least 1 day in each month (including July). Once you've completed your calendar, please notify Stacie via email (please complete your calendar no later than June 15th!).
Thanks in advance for your cooperation with these requests.
