Sonoma County Office of Education

Friday, March 27 SCOE Announcement

03/27/2020 -

This SCOE Announcement Includes the Following Topics:

  • Inspirational Video Break
  • All-Staff Virtual Meeting March 31
  • Maintaining Normalcy and Routine
  • Employee Assistance Program
  • Appointments to Visit SCOE
  • Distance Learning Webinar a Success
  • Reminder to Take the Census

1. Inspiration Break

We can all use a break from the news and a bit of inspiration right now. In the weeks ahead, we’ll be including an uplifting story or video in each SCOE Announcement. Today, we’re featuring this video from Chino Valley School District in southern California. When the high school choir’s show was canceled, they made the best of the situation and came together online to sing this beautiful rendition of “Somewhere Over the Rainbow.”

2. You’re Invited: All-Staff Virtual Meeting

In the midst of the upheaval to our normal lives and routines, we wish to provide an opportunity for staff to hear from SCOE leadership and connect virtually. All staff are invited to a virtual meeting to be held Tuesday, March 31, at 11:00am. If you can’t make it, we will send out a recording after the meeting.
Meeting Details:
Zoom Video:
Audio Only: +1 669 900 6833 | Meeting ID: 707 446 791
One tap mobile: +16699006833,,707446791#

3. Maintaining Normalcy and Routine

Dr. Herrington would like to reassure and remind staff that SCOE will be operating with as much normalcy as possible under the current conditions. Please keep all meetings scheduled as much as you can and simply move group discussions to Zoom when necessary. It is important that we maintain as much consistency as we can to ensure a functional and stable organization and minimize stress on all staff. Let's keep business moving forward as best as we can while being flexible as much as is reasonable.

Staff are also reminded that they should continue to be responsive to email and voicemail. Messages should be returned within 24 hours during the work week to the extent possible. Consider an out-of-office response that sets the expectation for when you will return messages.

4. Employee Assistance Program

As news of COVID-19 continues to evolve, it’s normal to think a lot about dependent care, personal finances or even your family’s preparedness. Rest assured you’re not alone. Remember, your Employee Assistance Program (EAP) is always here to provide you and your household members support during challenging times. Learn more and access the EAP here.

5. Appointments to Visit SCOE

As a reminder, if you need to visit SCOE to conduct SCOE business, please make an appointment first by taking the following steps. Due to high demand, requests for appointments will be processed within 48 hours.

Email Mary Downey ( and cc Mark Silva ( and Kimberly Vallee ( to schedule an appointment.

In this email, please provide the following information:
Your name, department, and title
The date and time you wish to come (must be between 10:00am-2:00pm). Visits are restricted to an hour or less to allow for multiple visitors per day.
The work that you need to do (check mail, deposit request, submit purchase orders, etc.).

6. Distance Learning Webinar a Success

Thank you to the Educational Support Services team, which on Friday, March 27, provided an in-depth webinar on distance learning for school districts. More than 80 people attended virtually and were able to learn about how to serve students with disabilities, English learners, young children, and much more.

7. Friendly Reminder: Take the Census

Schools rely on federal funding that is based on how many residents are counted in the Census every ten years. Now, it’s time for the 2020 Census. This time we all have at home provides a great opportunity to do your part and fill out this important survey.