Fiscal Services/IT Forms
Financial Reporting
- AB1200 Collective Bargaining Disclosure Form (xlsx)
- AB2756 Reporting Requirements, Updated 10/17/2021
- ADA used for Form A and C&S Tool (xlsx)
- Balancing Spreadsheet 10202017 (xlsx)
- Cash Flow Interims and Adopted Budget – updated October 2014 (xlsx)
- Cash Flow Principal Apportionment Projection Tool 5.2024 (xlsx)
- Cash in County Fair Market Value Template (xlsx)
- Cohort Projection, Updated October 2021
- Compare 2 Reporting Periods Template – updated October 2014 (xlsx)
- Disclosure of Non-Voter Approved Debt, updated10/2022 (pdf)
- District Multi-year Projection updated 11/21/14
- Electronic Deposit Request Form-fillable, Rev. 10/21/2024 (pdf)
- Facilities Inspection Tool (xlsm)
- Federal Interest Calculations Worksheet - Updated 5/25/2010
- GANN Resolution, REV. July 2024
- LCFF Enrollment ADA (xlsx)
- LOC application from County Treasurer (Roeser) 07012017 (docx)
- New Charter School Form Part A 12312016 (xlsx)
- New Charter School Form Part B 12312016 (xls)
- PADC User Assignment Form - SCOE template (pdf)
- PADC Admin Assignment Form SCHOOL DISTRICT ONLY (pdf)
- PADC Admin Assignment Form CHARTER ONLY (pdf)
- Principal Apportionment Worksheet, rev. 9-30-21 (xlsx)
- Retroactive Pay Notification - fillable (pdf)
- Review of ADA-Enrollment Data (xlsx)
- Routing of Work, Rev. August 2024
- SACS Software User Role Assignment Request Form (pdf)
- SCOE County Deposit Criteria (pdf)
- Statement for Reasons for Excess Reserves, Rev. 5/2/2024 (xlsx)
- Wire Transfer Request Form-fillable, Rev. 1/24/2025 (pdf)
- Wire Transfer Procedures for LEAs, Rev. 1/24/25 (pdf)
Payroll Rates
- Workers' Comp Rates 2024-25 (Effective July 1, 2024)
- Workers' Comp Rates 2023-24 (Effective July 1, 2023)
- Payroll. Rates for 2024-25 (Effective January 1, 2025) Rev.
- Payroll Rates for 2024-25 (Effective January 1, 2025
- Payroll Rates 2024-25 (Effective July 1, 2024)
- Payroll Rates 2023-24 (Effective January 1, 2024)
- Payroll Rates 2023-24 (Effective July 1, 2023)
Archived Payroll Rates: 2019-20 | 2020-21 | 2021-22 | 2022-23
External Payroll
- Affidavit - New (fill-in).pdf
- Affidavit to collect compensation of deceased up to $5000 (pdf)
- CalPERS Retiree Restrictions (pdf)
- CalSTRS Retiree Restrictions (pdf)
- 2014 Direct Deposit District Form (pdf)
- Deceased Employees Checklist 9/2024 9 (pdf)
- Deceased Payroll Warrant Recipient Designation-Example (web page)
- Employer Checklist for Hiring CalPERS Retiree (pdf)
- End of Year Payroll Processing & July Checklist (pdf)
- Examples for Quarterly Return Filing when Negative Amounts
- External Fiscal Services Payroll and Retirement Manual 5-7-2020
- Form SSA-1945, Rev. 3/2025 (pdf)
- LEA Payroll Certification Form-Rev. 5/16/22
- Notice of Exclusion CalPERs
- PERS Enrollment Change Form, Rev. 3/14/25 (pdf)
- PERS Reciprocal Self-Certification Form
- Quarterly Return - EDD - How to create an online account for SDI (pdf)
- Quarterly Return Flowchart EDD , Rev. 10/2024 (pdf)
- Quarterly Return Guide - EDD (pdf)
- Quarterly Return Process EDD 03.18.22 (pdf)
- Reduced Workload Program Form 1161, Rev. 4/23 (pdf)
- Retirement and Tax Setup Rev. 1/3/25 (pdf)
- Retirement System Election Form ES372, Rev. 4/23 (pdf)
- Signature Authorization Form-fillable, Rev. 4/16/25
- STRS Request for Name Change Form (Fillable)
- STRS Permissive Election Form ES350, Rev. 4/23, (pdf)
- W-2 Correction Pay Cycle Certification-Fillable (pdf)
- Written Statement to Claim FICA Tax Refund (docx)
Manual Payroll
- ACH Reversal Request 8.1.23-Fillable (pdf)
- Create Manual Payroll 8.1.23-Fillable (pdf)
- Frequently Asked Questions - Manual Payroll
- Manual Payroll Procedures, Updated 9/5/2022 (pdf)
- Manual Payroll Process 2024 (pdf)
- Payroll Check Status-Manual Payroll Request-fillable, Rev. 10/2024 (pdf)
Accounts Payable
- 1099 Review check-off list (pdf)
- Affidavit - New (fill-in).pdf
- AP Audit Guidelines - Rev. 7/1/17 (pdf)
- AP Certification Form-fillable, Rev. 6/23
- AP Check Status_Cancellation Request Form-Fillable (pdf)
- CalSTRS Retiree Earnings Paid Through Accounts Payable fillable (pdf)
- EDD Form DE38 Employment Determination Guide (pdf)
- EDD Form DE1870 Determination of Employment Work Status (pdf)
- ES 732 ER Cert of IC Status (pdf)
- Foreign and CA Nonresident Alien Vendors and Wire Transfers, Rev. 11/2024 (pdf)
- Foreign forms-IRS requirement-FIRE System Electronic Filing Forms 1099 and Forms 1042-S (pdf)
- Form W-9, Rev. 1/2024
- Interdistrict County Journal Entry Request Form final 3/19/24 (pdf)
- IRS Form SS-8 for Determination of Worker Status (pdf)
- Process to Stop Payment, Void and Cancel Commercial Warrants, Rev. 8/28/23 (pdf)
- Supplier Request Form-fillable
- Template for Multiple Tax Rates, Updated May 2021 (xlsx)
- Vendor Garnishment, Rev. 10/18/2024 (pdf)
IT Checklists and Guides
- Additional Pay, Contribution, and Deduction Batches Escape Setup (pdf)
- AP User Handbook (pdf)
- AR User Handbook (pdf)
- Benefit Override for New Hires (pdf)
- Benefit Providers Payroll Credit (pdf)
- Classified School Employee Summer Assistance Program, Rev. 6/2023 (pdf)
- County Online Directory Escape Setup (pdf)
- COVID SPSL Escape Setup - SB114 and AB84 (pdf)
- Credential Audit Pay Holds 2020 (pdf)
- Domestic Partner Set up in Frontline (pdf)
- EDD New Hire Employee Reporting 2024 (pdf)
- Employee Management Tabs 2024 (pdf)
- Employee Portal Multi District or Change in District Set Up 2024 (pdf)
- Employee Portal Report Attachments (pdf)
- Fiscal Basic User Guide (pdf)
- HFA Sick Leave Setup & Grant in Frontline ERP, Rev. Jan. 2024
- Independent Contractor Reporting 2024 (pdf)
- Leave Process (pdf)
- Manual Payroll Process 2024 (pdf)
- Mass Change Employee Details 2024 (pdf)
- Military EDD Tax Exemption
- Position Account Retro & Addon Account Retro September 2024 (pdf)
- Report Favorites in Escape - Public and Scheduling (pdf)
- Retroactive Payroll Process 2025 (pdf)
- System Sales Tax Update (pdf)
- SSN Verification File (pdf)
- Stale Dated Warrants (pdf)
- STRS RWL Retro Worksheet (xlsx)
- Taxes Tab Setup in Escape (pdf)
- Workers Comp Setup, November 2024 (pdf)