SCOE IT - Frontline ERP Team
Danielle Boettner, Angie Duplicki, Tracy Lehmann, Marisol Vigil - Business Systems Support
July 2025
SCOE IT/Business Calendar of Events
Frontline ERP - New User HR/Payroll
July 11, 2025 - 9:00am-11:00am Click here to register
SCOE IT is hosting an in-person Frontline ERP HR/Payroll New User hands on workshop - This workshop is designed for HR/Payroll staff that have been in their positions for under a year. We will cover; Employee Management Tabs, Search Favorites, Managing list & Data grids, Employee Leaves, Manual Pay, Pay History, Tips & Tricks, Reports and more.
Frontline ERP - New User Accounts Payable
July 11, 2025 - 1:30pm-3:00pm Click here to register
SCOE IT is hosting an in-person Frontline ERP - Accounts Payable New User hands on workshop. - This workshop is designed for Accounts Payable staff that have been in their positions for under a year. We will cover; Vendor Records, Vendor Requisitions - Order Types, Ap Payments - Payment Transactions, Searching - Search Favorites, Managing list & Data grids, Reports and more.
Frontline ERP Learning Opportunities
While no training is currently listed under Upcoming Events for July Coming from Frontline ERP - make sure to keep your eye out for upcoming Frontline ERP Learning opportunities!!
From your Frontline ERP Activity Tree - Online Resources - Learning Opportunities
Frontline ERP Finance
Did you know you can enter FY25 AP Payments after July 1, 2025? (based on district timelines).
Starting July 1, 2025, the system will default to 2026 {2025/2026}, but you can change it to 2025 {2024/2025} to create a payment for FY25. The system will automatically do the necessary journal entries between the fiscal years. Be sure to create separate payment batches for each Fiscal Year.
- System will automatically create the Journal Entries for each year FY25:
- Debit Exp Obj Code/Credit 9529 {Acct Payable Setup Current Year}
- 9529 ending balance will roll to 9510 beginning balance when beginning balances are posted
- FY26: Debit 9510 {Accts Payable Prior Year}/Credit 9110 {Cash}
- Debit Exp Obj Code/Credit 9529 {Acct Payable Setup Current Year}
- Based on activity permissions
- Be sure to follow District practices and procedures Dates for Current Year
- Payments are set in the Organization Record
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Go to Finance - AP - Payment Type
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Did you know FY25 AR Receipts can be entered to create accruals after July 1, 2025? (based on district timelines).
Starting July 1, 2025 the system will default to 2026 {2025/2026}, but you can change it to 2025 {2024/2025} to make entries in Enter AR Receipts or Receipt Transactions to create accruals. This will create the necessary journal entries without going to the Year End Closing activity until final close. Do not combine Fiscal Years in a batch.
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AR Receipts can be processed using:
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Frontline ERP HR/Payroll
Are your Benefits set up to annualize? If your district is making manual adjustments to True-Up for the Summer Premium/s then the answer is no.
Example: Benefits are not Annualized
- The system uses a simple calculation each month to determine the Summer Bucket
- Monthly Premium divided by number of Pay Cycles
- Summer Bucket does not equal Previous July Premium or Future July Premium
- Manual Adjustment will need to be done to true-up
Example: Benefits are Annualized
- System uses an Annualization calculation to determine the Summer Bucket
- System setup determines which summer premiums are being paid - Prior or Future
- Premium/s are divided by Pay Cycles
- Summer Bucket will equal to Prior July Premium or Future July Premium (depending on setup)
Let the system do the work for you! Schedule a Benefit review now by sending a ticket to Helpdesk@scoe.org