SCOE IT - Escape Team

Danielle Boettner, Angie Duplicki, Tracy Lehmann, Kimberly Lingle - Business Systems Support Analysts

Escape newsletter-April 2023

June 2023

"Everything good, everything magical happens between the months of June and August."

~ Jenny Han


SCOE IT/Business Calendar of Events

Escape - New User HR/Payroll
July 6, 2023 - 9:00am-11:00am
Click here to register

SCOE IT is hosting an in-person Escape HR/Payroll New User hands on workshop - This workshop is designed for HR/Payroll staff that have been in their positions for under a year. We will cover; Employee Management Tabs, Search Favorites, Managing list & Data grids, Employee Leaves, Manual Pay, Pay History, Tips & Tricks, Reports and more.

Escape - New User Accounts Payable
July 6, 2023 - 1:30pm-3:00pm
Click here to register

SCOE IT is hosting an in-person Escape - Accounts Payable New User hands on workshop. - This workshop is designed for Accounts Payable staff that have been in their positions for under a year. We will cover; Vendor Records, Vendor Requisitions - Order Types, Ap Payments - Payment Transactions, Searching - Search Favorites, Managing list & Data grids, Reports and more.


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Frontline/Escape Learning Opportunities

Just-In-Time Webinar - Year End Close
July 20, 2023 - 9:00am-10:00 am * Free
Click here to register

This session will focus on the step-by-step procedures for closing the fiscal year, including requisition and journal entry review, and warehouse and fixed asset physical inventory. The agenda includes rolling forward accounts, including expiration dates and general account management.


Escape Finance

Did you know you can enter FY23 AP Payments after July 1, 2023? (based on district timelines) Starting July 1, 2023 the system will default to 2024 {2023/2024}, but you can change it to 2023 {2022/2023} to create a payment for FY23. The system will automatically do the necessary journal entries between the fiscal years. Be sure to create separate payment batches for each Fiscal Year.

Go to Finance AP Payment Type

Starting July 1, 2023 AP Payments can be processed by Payment Types as usual using the 2023 {2022/2023} Fiscal Year:

  • Enter Payments
  • Enter Direct Payments
  • Enter Employee Payments
  • Payment Transactions
    • Allows all payment types to be entered in a batch format
    • Import template available in Online Resources

Did you know FY23 AR Receipts can be entered to create accruals after July 1, 2023? (based on district timelines)
Starting July 1, 2023 the system will default to 2024 {2023/2024}, but you can change it to 2023 {2022/2023} to make entries in Enter AR Receipts or Receipt Transactions to create accruals. This will create the necessary journal entries without going to the Year End Closing activity until final close. Do not combine Fiscal Years in a batch.

Click Go to generate the list to review

June 23 escape newsletter



AR Receipts can be processed using:

  • Enter AR Receipts
  • Receipt Transactions
    • Receipt Transactions are all types of deposits in batch format
    • Import template available in Online Resources

June 23 escape newsletter




Escape HR/Payroll

Are your Benefits set up to annualized? If your district is making manual adjustments to True-Up for the Summer Premium/s then the answer is no.

Example: Example: Benefits are not Annualized

June 23 escape newsletter

Example: Example: Benefits are Annualized

  • System uses an Annualization calculation to determine the Summer Bucket
    • System setup determines which summer premiums are being paid - Prior or Future
    • Premium/s are divided by Pay Cycles
    • Summer Bucket will equal to Prior July Premium or Future July Premium (depending on setup)

June 23 escape newsletter