Announcements for SCOE Employees
Welcome to the SCOE Employee Center. This section of our website includes announcements for staff and provides access to information that employees may find helpful. Use the links on the left side of this page to navigate to other employee information pages. The box at right provides links to sites frequently used by SCOE staff, including Aesop, Zimbra, and SELPA's IEP login page.
Plan ahead for retiree health benefits
07/20/2010 - With open enrollment for health plans now scheduled for August of each year, you may need to do some advanced planning for health benefits if you are planning to retire. Next month's open enrollment will be especially important for employees planning to retire at the end of the 2010-11 school year.
Any dependents you want covered by your health plan must be enrolled in your plan at the time of your retirement. They cannot be added after you retire. If you are currently enrolled in Kaiser, you must live in a Kaiser service area to have coverage in retirement. If you are planning to move out of the Kaiser service area, please be aware that you will not have another opportunity to switch plans until the next open enrollment period (in August 2011).
New benefits information online
07/12/2010 - We’ve added a new page to the SCOE website to provide employees with comprehensive information about the benefit plans available to them. Open enrollment materials will be posted online as details are confirmed and documents become available. Access the Benefits page using the link on the left side of this page.
Need information about 403(b) plans?
06/30/2010 - A new brochure (pdf) is available on the 403(b) deferred compensation program for SCOE employees, which is now administered by CalSTRS 403b Comply. The brochure provides a brief overview of tax-deferred savings and explains how to enroll in a 403(b) plan. It also provides new contact information for employees who want to change their contribution level or conduct other business related to existing plans.
Paperless absence reporting for office staff
06/29/2010 - Effective August 1, all SCOE office employees will transition to a paperless system for reporting absences. The system, called Aesop, was developed specifically for education. It allows employees to report absences online or by phone, and includes an automated substitute placement component to efficiently fill classroom absences that require substitutes. SCOE teachers and assistants have been using Aesop for several years and most Sonoma County districts have also implemented it.
This summer, SCOE is expanding Aesop to all office staff and will eliminate the paper Absence Report form. Over the next several weeks, supervisors in each department are receiving Aesop training, then distributing "welcome letters" with individualized ID numbers and PINs to their staff. Once you have your welcome letter in hand, you can log on to the Aesop website, www.aesoponline.com, and view a video or download instructions on how to use the system.
Our Human Resources staff asks that you report any absences for July using the paper Absence Report form. Absences after July 31 should be submitted via Aesop either online or by phone.
www.aesoponline.com
(800) 942-3767
If you have questions, contact Elsa Sullivan in HR at 524-2730.
Are you ready for open enrollment?
06/21/2010 - As part of an office-wide effort to use less paper, certain parts of the open enrollment process will be completed with electronic information. To prepare for this change, Human Resources asks all employees who work at least 20 hours per week to make sure they can access their health and flex plan information online. Please register on your plan websites prior to mid-August.
If you already have a user name, PIN, and/or password for your medical and flex plans, then you’re ready for this year’s open enrollment in August. If you don’t yet have online access, now is the time to take care of this important step.
Here’s how: More ..