Superintendent’s Policies
An updated version of the Sonoma County Superintendent’s Policy Manual is available online. This is the only version of the Manual that should be consulted for reference. Paper copies and out-of-date PDFs should be discarded. The online Manual is kept up-to-date and you should always refer to the current version to ensure that you have accurate information.
Questions about the Policy Manual should be directed to the County Superintendent’s office at (707) 524-2603.
SCOE Forms
Note on Form Usage
If you are having trouble saving information on a PDF form, save the blank form to your desktop first. Close your browser window and open the form on your desktop using Acrobat Acrobat or Adobe Reader. In order to maintain a clean master, Save As and rename the form before you fill it in.
Accessibility Notice
SCOE is committed to making its online materials and information accessible to individuals of all abilities. We are working to make all our employee forms and documents fully accessible, and hope to complete this soon. In the meantime, individuals may obtain an alternate, accessible version of the content in these documents by contacting webmaster@scoe.org or 707-524-2620 and indicating the name of the document you need assistance with. SCOE staff will respond to your request within two business days.
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Administration
Hotel Tax Waiver FormIn-House Dialing List
Photo Opt Out-English
Photo Opt Out-Spanish
Public Meetings
SCOE Complaint Form
Alternative Education
Admin Support StaffOff-Campus Community-Based Activity Consent Form
Off-campus Educational Activity Administrative Approval Form
Off-Campus Educational Activity Parent Consent Form
Off-Campus Walking Activity Form
Transcript and Diploma Request Form
Transcript and/or Diploma Request
Fiscal Services
*Business Services Manual*SCOE's W-9 (Updated September 2024)
Acceptable Use Agreement and Email Request Form
Affidavit for Lost or Missing Receipt
Affidavit to Obtain Duplicate of Lost or Destroyed Check/Warrant
Agreement for Consulting Services (Template Instructions)
Agreement for Consulting Services (Template)
Agreement for Consulting Services - COVID-19 Disclaimer (Template)
Agreement for Presenter Services (Template)
Application to Drive for School Functions Form
Billing Request Form
Building Access Request Form
CalSTRS Retiree Earnings Paid Through Accounts Payable Form
Cash Advance Form
CBI Expenditure Report Form
Certificate of Insurance Request Form
Claim Against Public Entity Form
Classified Summer Assistance (CSESAP) Election Form
Conference and Travel Expense Form 2024 - For Travel Occurring Prior to 11-20-24 (Excel)
Conference and Travel Expense Form 2024 - For Travel Occurring Prior to 11-20-24 (PDF)
Conference Approval & Reimbursement Form (Effective 11-20-24)
Conference Room Reservation Form
Deposit Request Form (Excel)
Deposit Request Form (Google Sheets)
Employee Mileage and Reimbursement Form
Facilities Use Agreement (Long Term)
Facilities Use Agreement (Short Term)
Fixed Equipment Assets Form
Hazard Report Form
Independent Consultant Checklist Form
New Program/ Services Request Form
Petty Cash Disbursement Form
PO Change Request Form
Refund / Adjustment Request Form
Request to Register Personal Property Form
SCOE IRS Tax Status Letter
SCOE Remote Access Guidelines (VPN)
Signature Authorization Form
Supplemental Pay Authorization Form
Travel Advance Form
Vehicle Request Form
Human Resources
2023-24 Work Year Calendar2024-25 Work Year Calendar
Advanced Step Placement Request
Assignment Request Form
Blue Shield Change Form
Blue Shield Enrollment Form
Confidentiality Agreement-Volunteer Form Oct 2020
Deferred Net Pay (10 Month)
Deferred Net Pay (11 Month)
Employee Injury Report
Employee Separation Form
Ergonomic Evaluation Form
Extended Leave Request Form
Filling Vacant Positions
Flexible Work Schedule Form
Interactive Accommodation Process Packet 2017
Interactive Accommodation Process Packet 2024
Kaiser Change Form
Kaiser Enrollment Form
Life Insurance Form - Mgmt
Life Insurance Form - SEIU
Orienting Employees to the Appraisal Process Policy
Position Recruitment Request Form
Predesignation Form
Preparing Job Descriptions Procedure
Processing Delay Status Claims Procedure
Providing References Procedure
Providing Substitute, Temporary, and Overtime Pay Policy
Requesting Leave or Vacation Time Procedure
Requests for Reasonable Accommodation Procedure
Returning to Work with Medical Restrictions Procedure
SCOE Complaint Form
SCOE Matrix of Performance Evaluation Forms
Separation From Employment Checklist
Sexual Harassment Complaint Form
Work Calendar Change Form
Special Education
Off Campus Educational Activity Administrative Approval FormOff-Campus Community-Based Activity Consent Form
Off-campus Community-Based Activity Consent Form - Spanish
Off-Campus Consent Walking Form
Off-Campus Consent Walking Form Spanish
Off-Campus Educational Activity Parent Consent Form
Off-Campus Educational Activity Parent Consent Spanish
Student Injury Report
Questions about SCOE forms?
Email webmaster@scoe.org or call 524-2620.