Instructional Services Division Newspage
This page provides news, announcements, and administrative resources for staff from the Educational Support Services and Alternative Education departments.
Important LinksESS Thursday Updates: Click Here for Archive
iPad/Chromebook Reservations: Procedure | Calendar
Branding: SCOE Content Guide, Template, and Logos (page password is content)
Conference Call Instructions: ESS and CTE
Event Planning ItemsEvent Planning Procedure: Procedure Outline (download)
Event Planning and Approval Form: Template (download)
Event Planning Checklist: Template (GDoc)
E-Blasts: Eblast Request Form (GForm)
Admin Communications/Pics/Ad Requests: SCOE Event Coverage Request Form (GForm)
CS Event Revenue/Expense Tracking: Content Support Event Tracking (GSheet)
Student Event Budgets: Student Event Budget Tracking (GSheet)
ID Events Calendar
ISD News: Posts and Announcements
UPDATED DOCUMENT - CONFERENCE/TRAVEL CLAIM (NEW MILEAGE RATE)
Please use the new 2020 Conference/Travel Claim form in the Forms box on the left beginning with your January mileage. For mileage that occurred prior to January 1, please use the old 2019 Conference/Travel Claim form in the Forms box on the left.
Announcement re: Paychecks on 11/27 and 12/30
Due to the fact that the ESS department has been deemed "closed" for Thanksgiving break on November 27-29 and Winter break December 23-January 3, all paper paychecks and ACH paper copies will be mailed out on the pay dates (11/27/19 and 12/30/19).
If you would prefer to pick up your paper paycheck or ACH paper copy in person the morning of the pay date, you must go to Business Services before 10am on the pay date. All remaining paper paychecks and ACH paper copies will be put in the mail that day at 10am.
There is no change or action needed for those who typically receive direct deposit and the emailed ACH copy.
Communications/Website Requests During Jamie's Leave
SCOE Announcements: Information for SCOE Announcements should be sent to firstname.lastname@example.org no later than the Friday at noon prior than the Monday you'd like to have it sent out. Sheldon will be sending SCOE Announcements.
Website Requests: These should also be emailed to email@example.com. Sheldon will address these requests as time allows, or if he is not able to address them, they will be directed to Community Servers for additional assistance. Please be as specific as possible and provide the URL of the page you want to have edited.
SCOE Registration Issues: All registration issues can be sent to Bob Herbstman in IT via the helpdesk, firstname.lastname@example.org.
Canva/Design Issues: Email Vanessa Johns directly at email@example.com.
For Any Other Issues: Reach out to Kim or Vanessa and they will troubleshoot/route your questions as needed.
UPDATE: Department Inspection Now TOMORROW
UPDATE - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab tomorrow, Friday, October 11th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas.
Sometime today, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection.
Any questions.... see Stacie.
Department Inspection: ESS/Design Lab - THIS WEDNESDAY
REMINDER - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab this Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas.
Prior to Wednesday, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection.
Any questions.... see Stacie.
QUARTERLY WEBSITE UPDATES DUE 10/18!
As per the website update policy posted on 6/28/16 (click here to see posting), major website change requests are accepted by Jamie Hansen once a quarter. Website change requests for the next quarter are due by Friday, October 18. Jamie will be off on maternity leave beginning November 1, so it's crucial these updates get in on time!
NEW and IMPORTANT: As a reminder, any content or documents posted to the website will need to meet website accessibility requirements. Among other things, this means that all videos will need to be captioned. As well, all PDFs and Word documents will need to be properly tagged so a screen reader can understand them. If you are unsure about the accessibility of a document, just let Jamie know and we can check it with the help of the consultant who is assisting us in these efforts. If you are unfamiliar with these requirements, Jamie is happy to meet with you individually to discuss them - or set up a training with our consultant. Information and resources are also available at scoe.org/accessibility.
Thank you for your time and help keeping our website up to date and user-friendly!
If you have any questions, please contact Stacie.
Department Inspection: ESS/Design Lab - October 9th
Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab on Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas.
Prior to October 9th, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection.
An additional reminder will be sent out that week. Any questions.... see Stacie.
Updated SCOE PowerPoint and Google Slides templates
The admin office has released two new SCOE branded presentation templates:
- Use the Google Slides template
- Ask IT to install the Myriad font family on your computer
These template ares also available at the "content creators" internal web page. To access that page, go to this link: https://www.scoe.org/
If you have any questions regarding using these templates, please contact Jamie Hansen.
New Form and Event Planning Section
At the top of the ISD newspage you'll now see an Event Planning Items box that houses documents & forms related to our event planning process.
One of the NEW items in this section is the SCOE Event Coverage Request form created by Admin. This new form will help Jamie and Vanessa better support SCOE events through press releases, photography, etc. The goal is for this form to be submitted about a month before an event, so that Jamie and Vanessa can plan out schedules and hopefully have someone available to take pictures, etc. As well, it will help them get press releases out far enough in advance that the media might be able to attend.
If you have any feedback on the new section or SCOE Event Coverage Request form, please contact Stacie.
Event Planner Position Update
We are delighted to announce that Elizabeth Najmabadi will be re-joining our ESS team as the new Event Planner starting on August 15th! Most recently, Elizabeth has worked as an Instructional Pathways Coach with the CTE team. Elizabeth will bring lots of prior event experience to her new duties and will be a great asset to our classified team. We're excited to have her starting in this position!
New Work Schedule for Tara
Beginning August 12th, Tara Beiden's new work schedule will be Monday-Friday, 8am - 2pm daily. Please keep these new hours in mind as you request support and assistance from Tara. Thank you!
Questions may be directed to:
- Stacie Post-Sheffer, Administrative Specialist