Sonoma County Office of Education

Instructional Services Division Newspage

This page provides news, announcements, and administrative resources for staff from the Educational Support Services and Alternative Education departments.


Important Links

ESS Thursday Updates: Click Here for Archive
iPad/Chromebook Reservations: Procedure | Calendar
Branding: SCOE Content Guide, Template, and Logos (page password is content)
Conference Call Instructions: ESS and CTE

Event Planning Items

Event Planning Procedure: Procedure Outline (download)
Event Planning and Approval Form: Template (download)
Event Planning Checklist: Template (GDoc)
E-Blasts: Eblast Request Form (GForm)
Admin Communications/Pics/Ad Requests: SCOE Event Coverage Request Form (GForm)
CS Event Revenue/Expense Tracking: Content Support Event Tracking (GSheet)
Student Event Budgets: Student Event Budget Tracking (GSheet)

ID Events Calendar


ISD News: Posts and Announcements

Communications/Website Requests During Jamie's Leave

Date: 10/15/2019
Author: Stacie

Please review the below directions on how to approach communications and website requests while Jamie Hansen is on maternity leave (anticipated dates are November 4 - February 3).  
 
General Communications RequestsRequests for support with communications, including press releases, creating publications, emails to school districts, etc. should be emailed to communications@scoe.org. This email will be checked by Kimberly Vallee, Vanessa Johns, and Communications Consultant Sheldon Reber, who is helping out with communications on a part-time basis while Jamie is away. The appropriate person will respond to your message as soon as possible.

 

SCOE Announcements: Information for SCOE Announcements should be sent to communications@scoe.org no later than the Friday at noon prior than the Monday you'd like to have it sent out. Sheldon will be sending SCOE Announcements. 

 

Website Requests: These should also be emailed to communications@scoe.orgSheldon will address these requests as time allows, or if he is not able to address them, they will be directed to Community Servers for additional assistance. Please be as specific as possible and provide the URL of the page you want to have edited. 

 

SCOE Registration Issues: All registration issues can be sent to Bob Herbstman in IT via the helpdesk, helpdesk@scoe.org

 

Canva/Design Issues: Email Vanessa Johns directly at vjohns@scoe.org.

 

For Any Other Issues: Reach out to Kim or Vanessa and they will troubleshoot/route your questions as needed. 


UPDATE: Department Inspection Now TOMORROW

Date: 10/10/2019
Author: Stacie

UPDATE - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab tomorrow, Friday, October 11th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Sometime today, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

Any questions.... see Stacie. 


Department Inspection: ESS/Design Lab - THIS WEDNESDAY

Date: 10/07/2019
Author: Stacie

REMINDER - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab this Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Prior to Wednesday, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

Any questions.... see Stacie. 


QUARTERLY WEBSITE UPDATES DUE 10/18!

Date: 10/02/2019
Author: Stacie

As per the website update policy posted on 6/28/16 (click here to see posting), major website change requests are accepted by Jamie Hansen once a quarter. Website change requests for the next quarter are due by Friday, October 18. Jamie will be off on maternity leave beginning November 1, so it's crucial these updates get in on time! 

Please take a few minutes in the next couple of weeks to look at the website content you are responsible for and submit needed revisions/updates to Jamie by the deadline. 
 
Things to Look For:
-Outdated position listings or contact information
-Old dates or new dates
-Unneeded or outdated documents or links
-Content that refers to outdated programs or policies
-Content that is currently in a PDF or Word document but could be converted to a more user-friendly web page.
 

NEW and IMPORTANT: As a reminder, any content or documents posted to the website will need to meet website accessibility requirements. Among other things, this means that all videos will need to be captioned. As well, all PDFs and Word documents will need to be properly tagged so a screen reader can understand them. If you are unsure about the accessibility of a document, just let Jamie know and we can check it with the help of the consultant who is assisting us in these efforts. If you are unfamiliar with these requirements, Jamie is happy to meet with you individually to discuss them - or set up a training with our consultant. Information and resources are also available at scoe.org/accessibility.

Thank you for your time and help keeping our website up to date and user-friendly!

If you have any questions, please contact Stacie.


Department Inspection: ESS/Design Lab - October 9th

Date: 09/04/2019
Author: Stacie

Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab on Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Prior to October 9th, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

An additional reminder will be sent out that week. Any questions.... see Stacie. 


Updated SCOE PowerPoint and Google Slides templates

Date: 09/03/2019
Author: Stacie

The admin office has released two new SCOE branded presentation templates:

 
These slides can be used by any employee doing a SCOE presentation. There are multiple types of themes and slide layouts available within each template. 
 
As an important note, the PowerPoint version is meant to be used with Myriad or Myriad Pro font. If you don't have this on your computer, the formatting may appear off. In this case, you can either: 
  • Use the Google Slides template
  • Ask IT to install the Myriad font family on your computer

These template ares also available at the "content creators" internal web page. To access that page, go to this link: https://www.scoe.org/pub/htdocs/content.html. The password is content. Other useful resources are there as well. 

 If you have any questions regarding using these templates, please contact Jamie Hansen. 


New Form and Event Planning Section

Date: 08/26/2019
Author: Stacie

At the top of the ISD newspage you'll now see an Event Planning Items box that houses documents & forms related to our event planning process.

One of the NEW items in this section is the SCOE Event Coverage Request form created by Admin. This new form will help Jamie and Vanessa better support SCOE events through press releases, photography, etc. The goal is for this form to be submitted about a month before an event, so that Jamie and Vanessa can plan out schedules and hopefully have someone available to take pictures, etc. As well, it will help them get press releases out far enough in advance that the media might be able to attend. 

If you have any feedback on the new section or SCOE Event Coverage Request form, please contact Stacie. 

 


PERSONNEL UPDATES

Date: 08/09/2019
Author:

Event Planner Position Update

We are delighted to announce that Elizabeth Najmabadi will be re-joining our ESS team as the new Event Planner starting on August 15th! Most recently, Elizabeth has worked as an Instructional Pathways Coach with the CTE team. Elizabeth will bring lots of prior event experience to her new duties and will be a great asset to our classified team. We're excited to have her starting in this position!

 

New Work Schedule for Tara

Beginning August 12th, Tara Beiden's new work schedule will be Monday-Friday, 8am - 2pm daily. Please keep these new hours in mind as you request support and assistance from Tara. Thank you!


Staff Assistance Needed with New Website!

Date: 08/02/2019
Author: Stacie

As you may have read, SCOE will be unveiling a new look for the SCOE website this month! In advance of the unveiling, Jamie is hoping for staff assistance in two areas:

Employee Testimonials

Jamie is seeking volunteer employees who would be willing to be featured in a brief "employee testimonial" on the new SCOE website. These features are designed to illustrate what a great place SCOE is to work. 

You can see an example at the bottom of this web page: https://new.scoe.org/pub/htdocs/contactus.html

Doing a testimonial would simply involve reaching out to Jamie to schedule time for a picture (photo release required) and to capture a brief statement (either be about how much they enjoy working at SCOE, how they like serving students, or something more specific that illustrates what their department does for kids). All staff at any level are invited to do this!

Staff are also encouraged to share this opportunity with any parents, students, or school employees who might be interested in sharing their input on SCOE from an "outsider" perspective. Jamie needs those too!

 

Reviewing the New Website

Jamie is also looking for some staff to do some quality control testing on the new site, which can be viewed here: https://new.scoe.org/. At this point, almost all the content is laid out, and only stylistic tweaks remain. To test it out, please feel free to use the new site as you would the old one, trying to find things you need for your daily business. And then please let Jamie know about any issues, including but not limited to the following: 

Hierarchy: Something seems to be missing from a section of the site, or seems to be in the wrong spot. 

Design: Something looks amiss with the new design. You're having trouble reading certain fonts, a table isn't displaying right, page organization doesn't seem quite right, etc. 

Content: Typos, misspellings, wording that doesn't sound right. 

Accessibility: Anything that seems like it would be difficult for a person with a disability using the site.

Other: Suggestions for pictures to be added to certain pages, something that used to be easy to find is now hard to find, etc. 

*As a note, the search bar will still take you to a results page on the old site. This will update automatically when the site launches.

 

If you're able to assist in either area, please connect with Jamie. Thank you!


NEW: ESS Amazon PRIME Account

Date: 07/16/2019
Author: Stacie

As of July 1, ESS now has an Amazon Prime account, which means free shipping - usually in 1-2 days - and easy returns.

Only classified support staff may order from the account, for tracking/ receiving/ budget coding purposes. For event specific items, the Event Planner supporting the event should be the one to order items on behalf of certificated staff.  For general office supplies, Tara Beiden can order items on behalf of certificated staff. 

Staff are asked to NOT use personal Amazon accounts going forward - anything ordered from Amazon should be ordered through this new ESS Amazon Prime account with the assistance from a classified team member. 

If you have any questions, please contact Stacie. 




Contacts

Questions may be directed to:

  • Stacie Post-Sheffer, Administrative Specialist
    (707) 524-2813,