Instructional Services Division Newspage

This page provides news, announcements, and administrative resources for staff from the Educational Support Services and Alternative Education departments.


Important Links

ESS Thursday Updates: Click Here for Archive
iPad/Chromebook Reservations: Procedure | Calendar
E-Blasts: Eblast Request Form
Branding: SCOE Content Guide, Template, and Logos (page password is content)
Conference Call Instructions: ESS and CTE

ID Events Calendar


ISD News: Posts and Announcements

PERSONNEL UPDATES

Date: 08/09/2019
Author:

Event Planner Position Update

We are delighted to announce that Elizabeth Najmabadi will be re-joining our ESS team as the new Event Planner starting on August 15th! Most recently, Elizabeth has worked as an Instructional Pathways Coach with the CTE team. Elizabeth will bring lots of prior event experience to her new duties and will be a great asset to our classified team. We're excited to have her starting in this position!

 

New Work Schedule for Tara

Beginning August 12th, Tara Beiden's new work schedule will be Monday-Friday, 8am - 2pm daily. Please keep these new hours in mind as you request support and assistance from Tara. Thank you!


Staff Assistance Needed with New Website!

Date: 08/02/2019
Author: Stacie

As you may have read, SCOE will be unveiling a new look for the SCOE website this month! In advance of the unveiling, Jamie is hoping for staff assistance in two areas:

Employee Testimonials

Jamie is seeking volunteer employees who would be willing to be featured in a brief "employee testimonial" on the new SCOE website. These features are designed to illustrate what a great place SCOE is to work. 

You can see an example at the bottom of this web page: https://new.scoe.org/pub/htdocs/contactus.html

Doing a testimonial would simply involve reaching out to Jamie to schedule time for a picture (photo release required) and to capture a brief statement (either be about how much they enjoy working at SCOE, how they like serving students, or something more specific that illustrates what their department does for kids). All staff at any level are invited to do this!

Staff are also encouraged to share this opportunity with any parents, students, or school employees who might be interested in sharing their input on SCOE from an "outsider" perspective. Jamie needs those too!

 

Reviewing the New Website

Jamie is also looking for some staff to do some quality control testing on the new site, which can be viewed here: https://new.scoe.org/. At this point, almost all the content is laid out, and only stylistic tweaks remain. To test it out, please feel free to use the new site as you would the old one, trying to find things you need for your daily business. And then please let Jamie know about any issues, including but not limited to the following: 

Hierarchy: Something seems to be missing from a section of the site, or seems to be in the wrong spot. 

Design: Something looks amiss with the new design. You're having trouble reading certain fonts, a table isn't displaying right, page organization doesn't seem quite right, etc. 

Content: Typos, misspellings, wording that doesn't sound right. 

Accessibility: Anything that seems like it would be difficult for a person with a disability using the site.

Other: Suggestions for pictures to be added to certain pages, something that used to be easy to find is now hard to find, etc. 

*As a note, the search bar will still take you to a results page on the old site. This will update automatically when the site launches.

 

If you're able to assist in either area, please connect with Jamie. Thank you!


NEW: ESS Amazon PRIME Account

Date: 07/16/2019
Author: Stacie

As of July 1, ESS now has an Amazon Prime account, which means free shipping - usually in 1-2 days - and easy returns.

Only classified support staff may order from the account, for tracking/ receiving/ budget coding purposes. For event specific items, the Event Planner supporting the event should be the one to order items on behalf of certificated staff.  For general office supplies, Tara Beiden can order items on behalf of certificated staff. 

Staff are asked to NOT use personal Amazon accounts going forward - anything ordered from Amazon should be ordered through this new ESS Amazon Prime account with the assistance from a classified team member. 

If you have any questions, please contact Stacie. 


Travel Claim Deadlines

Date: 06/04/2019
Author: Stacie

The last day to submit travel claims for the month of May 2019 (or a prior month) is Friday, June 14th.

Travel claims for the month of June 2019 must be submitted no later than Friday, July 12th.

These deadlines are based on Business's year-end closing requirements.


New ISD Team Member: Tyler Wilcox

Date: 05/29/2019
Author: Jennie Snyder

We are pleased to announce that Tyler Wilcox will be joining the Instructional Services Division as an Accounting Coordinator on Monday, June 3rd. He will be providing support to the Alternative Education and ESS departments. Tyler is a graduate of Sonoma State University with a BA in Psychology and has a background in bookkeeping and operational management. ISD is excited to have him join the team!


2019-20 District Calendar Summary Available

Date: 05/23/2019
Author: Stacie

The 2019-20 District Calendar Summary has been posted by Admin. Please consider this resource when scheduling events for the next school year. 


2018-19 Year End Requests

Date: 05/15/2019
Author: Stacie

A busy year is quickly coming to an end! As we begin to move towards the summer break period of time, please review the following items:

All ID Staff

  • Out of Office Time: Any staff (classified or certificated) taking vacation / non-work days over the summer should clearly mark their Google calendars and enter their absence into AESOP. Please enter your away time in AESOP as soon as possible to allow ample time for review and approval of vacation / non-work day requests. Clearly marking your Google calendar and entering all absences into AESOP enables us to answer questions regarding staff availability and location. We will also be reviewing everyone's Google calendars in order to track staffing coverage, so it is extremely important that all staff members enter their away time into their own Google calendars.
  • Cal Cards: The submission requirements for Cal Cards do not change over the summer. Please plan to submit your Cal Card receipts to Tara or Amanda by the normal deadlines in June, July, and August so that we can process the statements.
  • Web Update: Please work with Jamie Hansen to update your section(s) of the SCOE website by June 7th. Details about web updates are found in this announcement and this page assignment sheet
  • Events: Event planning forms for 2019-20 events scheduled between July-November should be submitted as soon as possible. Staff should make sure that all events occurring between July-November are posted online by mid-June. Student Event information needs to be submitted by June 1st. 
  • Year-End Closing: Classified staff and budget coordinators will soon receive an invitation to the Year-End Closing workshop hosted by Business. The process for closing out POs, invoices, and budgets will be reviewed at this workshop. Please make sure to review the timeline that will be distributed at the workshop and adhere to any deadlines set by Business.
  • Supplemental Employee HRAs: HRAs for supplemental employees (including event presenters / SCOE Trainers) do not carry over into the new fiscal year and are not automatically processed. If you plan to hire a supplemental employee in 2019-20 to support your content area or event (i.e. trainers, event judges, coaches, facilitators, teacher-leader presenters, etc), please submit a HRA Request Form to Stacie by June 30th. 

 

Certificated Managers

  • Contracts for Certificated Managers: The 2019-20 contracts for SCOE employee certificated managers will be sent by HR soon. Certificated managers should make sure to submit the signed contract according to the timeline that will be provided by HR.
  • Work Calendars for Certificated Managers: Stacie has shared a personalized Google Doc work calendar template with each ESS certificated manager. As a reminder, STRS rules dictate that you work at least 1 day in each month (including July). Once you've completed your calendar, please notify Stacie via email (please complete your calendar no later than May 31st!).

 

Thanks in advance for your cooperation with these requests.


John Silvestrini's Retirement Celebration

Date: 04/16/2019
Author: Stacie

Please see the below flier for information on an upcoming retirement celebration for John Silvestrini. 


ID Events 3/14/19

Date: 03/14/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.


ID Events 2.28.19

Date: 02/28/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.




Contacts

Questions may be directed to:

  • Stacie Post-Sheffer, Administrative Specialist
    (707) 524-2813,
Susie Truleove, SCOE HR Analyst
"Everyone at SCOE has the focus that what we do is to support students, directly or indirectly." - Susie Truleove, SCOE HR Analyst