Sonoma County Office of Education

Department News

Instructional Services Division Newspage

This page provides news, announcements, and administrative resources for staff from the Educational Support Services and Alternative Education departments.

Important Links

ESS Thursday Updates: Click Here for Archive
iPad/Chromebook Reservations: Procedure | Calendar
E-Blasts: Eblast Request Form
Branding: SCOE Content Guide, Template, and Logos (page password is content)
Conference Call Instructions: ESS and CTE

ID Events Calendar

ISD News: Posts and Announcements

Travel Claim Deadlines

Date: 06/04/2019
Author: Stacie

The last day to submit travel claims for the month of May 2019 (or a prior month) is Friday, June 14th.

Travel claims for the month of June 2019 must be submitted no later than Friday, July 12th.

These deadlines are based on Business's year-end closing requirements.

New ISD Team Member: Tyler Wilcox

Date: 05/29/2019
Author: Jennie Snyder

We are pleased to announce that Tyler Wilcox will be joining the Instructional Services Division as an Accounting Coordinator on Monday, June 3rd. He will be providing support to the Alternative Education and ESS departments. Tyler is a graduate of Sonoma State University with a BA in Psychology and has a background in bookkeeping and operational management. ISD is excited to have him join the team!

2019-20 District Calendar Summary Available

Date: 05/23/2019
Author: Stacie

The 2019-20 District Calendar Summary has been posted by Admin. Please consider this resource when scheduling events for the next school year. 

2018-19 Year End Requests

Date: 05/15/2019
Author: Stacie

A busy year is quickly coming to an end! As we begin to move towards the summer break period of time, please review the following items:

All ID Staff

  • Out of Office Time: Any staff (classified or certificated) taking vacation / non-work days over the summer should clearly mark their Google calendars and enter their absence into AESOP. Please enter your away time in AESOP as soon as possible to allow ample time for review and approval of vacation / non-work day requests. Clearly marking your Google calendar and entering all absences into AESOP enables us to answer questions regarding staff availability and location. We will also be reviewing everyone's Google calendars in order to track staffing coverage, so it is extremely important that all staff members enter their away time into their own Google calendars.
  • Cal Cards: The submission requirements for Cal Cards do not change over the summer. Please plan to submit your Cal Card receipts to Tara or Amanda by the normal deadlines in June, July, and August so that we can process the statements.
  • Web Update: Please work with Jamie Hansen to update your section(s) of the SCOE website by June 7th. Details about web updates are found in this announcement and this page assignment sheet
  • Events: Event planning forms for 2019-20 events scheduled between July-November should be submitted as soon as possible. Staff should make sure that all events occurring between July-November are posted online by mid-June. Student Event information needs to be submitted by June 1st. 
  • Year-End Closing: Classified staff and budget coordinators will soon receive an invitation to the Year-End Closing workshop hosted by Business. The process for closing out POs, invoices, and budgets will be reviewed at this workshop. Please make sure to review the timeline that will be distributed at the workshop and adhere to any deadlines set by Business.
  • Supplemental Employee HRAs: HRAs for supplemental employees (including event presenters / SCOE Trainers) do not carry over into the new fiscal year and are not automatically processed. If you plan to hire a supplemental employee in 2019-20 to support your content area or event (i.e. trainers, event judges, coaches, facilitators, teacher-leader presenters, etc), please submit a HRA Request Form to Stacie by June 30th. 


Certificated Managers

  • Contracts for Certificated Managers: The 2019-20 contracts for SCOE employee certificated managers will be sent by HR soon. Certificated managers should make sure to submit the signed contract according to the timeline that will be provided by HR.
  • Work Calendars for Certificated Managers: Stacie has shared a personalized Google Doc work calendar template with each ESS certificated manager. As a reminder, STRS rules dictate that you work at least 1 day in each month (including July). Once you've completed your calendar, please notify Stacie via email (please complete your calendar no later than May 31st!).


Thanks in advance for your cooperation with these requests.

John Silvestrini's Retirement Celebration

Date: 04/16/2019
Author: Stacie

Please see the below flier for information on an upcoming retirement celebration for John Silvestrini. 

ID Events 3/14/19

Date: 03/14/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.

ID Events 2.28.19

Date: 02/28/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.

New CCPC Team Member

Date: 02/06/2019
Author: Stacie & Susy

We are pleased to announce that Erica Hurtado has joined the ESS Department's Child Care Planning Council (CCPC) team as the new Program Assistant as of February 5, 2019. Most recently, Erica has worked as a Library Technician for Santa Rosa City Schools.  Erica is a graduate of Sonoma State University with a BA in Psychology. Those who have had the opportunity to work with Erica have expressed their appreciation for her organizational skills, dedication, and politeness. CCPC is excited to have her join the team!

ID Events 1/30/19

Date: 01/30/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.

ID Events 1/17/19

Date: 01/17/2019
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.


ISD News: Archive


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