Sonoma County Office of Education

Instructional Services Division Newspage

This page provides news, announcements, and administrative resources for staff from the Educational Support Services and Alternative Education departments.


Important Links

ESS Thursday Updates: Click Here for Archive
iPad/Chromebook Reservations: Procedure | Calendar
Branding: SCOE Content Guide, Template, and Logos (page password is content)
Conference Call Instructions: ESS and CTE
Password Reset: https://reset.scoe.org

Event Planning Items

Event Planning Procedure: Procedure Outline (download)
Event Planning and Approval Form: Template (download)
Event Planning Checklist: Template (GDoc)
E-Blasts: Eblast Request Form (GForm)
Admin Communications/Pics/Ad Requests: SCOE Event Coverage Request Form (GForm)
CS Event Revenue/Expense Tracking: Content Support Event Tracking (GSheet)
Student Event Budgets: Student Event Budget Tracking (GSheet)

ID Events Calendar


ISD News: Posts and Announcements

kNOw HATE Toolkit

Date: 02/19/2020
Author: Stacie

The kNOw HATE Toolkit for educators and youth service providers is a youth driven implementation model to address and promote the prevention of hate through education, awareness, and engagement. Hosted by OC Human Relations, this one-day workshop is available for free on two separate dates: March 30 or March 31. See this flier for more details. Our Admin office has asked that we share this information with educators - please spread the word. 


New Password Reset Tool

Date: 02/19/2020
Author: Stacie

SCOE has a new password reset server that is readily available to help users reset their passwords without contacting the IT helpdesk. This new tool will also send expiration notices to your email when your password is getting close to the 180-day expiration date. Learn more about this new tool and how to use it. Amanda Snook is also able to assist with any question you might have.


UPDATED DOCUMENT - CONFERENCE/TRAVEL CLAIM (NEW MILEAGE RATE)

Date: 01/03/2020
Author: Stacie

Beginning January 1, 2020 the mileage reimbursement for business travel decreases from 58 cents per mile to 57.5 cents per mile. You can find this posted by the IRS at https://www.irs.gov/pub/irs-drop/n-20-05.pdf.
 

Please use the new 2020 Conference/Travel Claim form in the Forms box on the left beginning with your January mileage. For mileage that occurred prior to January 1, please use the old 2019 Conference/Travel Claim form in the Forms box on the left.


Announcement re: Paychecks on 11/27 and 12/30

Date: 11/13/2019
Author: Stacie

Due to the fact that the ESS department has been deemed "closed" for Thanksgiving break on November 27-29 and Winter break December 23-January 3, all paper paychecks and ACH paper copies will be mailed out on the pay dates (11/27/19 and 12/30/19).

If you would prefer to pick up your paper paycheck or ACH paper copy in person the morning of the pay date, you must go to Business Services before 10am on the pay date. All remaining paper paychecks and ACH paper copies will be put in the mail that day at 10am.

There is no change or action needed for those who typically receive direct deposit and the emailed ACH copy.


Communications/Website Requests During Jamie's Leave

Date: 10/15/2019
Author: Stacie

Please review the below directions on how to approach communications and website requests while Jamie Hansen is on maternity leave (anticipated dates are November 4 - February 3).  
 
General Communications RequestsRequests for support with communications, including press releases, creating publications, emails to school districts, etc. should be emailed to communications@scoe.org. This email will be checked by Kimberly Vallee, Vanessa Johns, and Communications Consultant Sheldon Reber, who is helping out with communications on a part-time basis while Jamie is away. The appropriate person will respond to your message as soon as possible.

 

SCOE Announcements: Information for SCOE Announcements should be sent to communications@scoe.org no later than the Friday at noon prior than the Monday you'd like to have it sent out. Sheldon will be sending SCOE Announcements. 

 

Website Requests: These should also be emailed to communications@scoe.orgSheldon will address these requests as time allows, or if he is not able to address them, they will be directed to Community Servers for additional assistance. Please be as specific as possible and provide the URL of the page you want to have edited. 

 

SCOE Registration Issues: All registration issues can be sent to Bob Herbstman in IT via the helpdesk, helpdesk@scoe.org

 

Canva/Design Issues: Email Vanessa Johns directly at vjohns@scoe.org.

 

For Any Other Issues: Reach out to Kim or Vanessa and they will troubleshoot/route your questions as needed. 


UPDATE: Department Inspection Now TOMORROW

Date: 10/10/2019
Author: Stacie

UPDATE - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab tomorrow, Friday, October 11th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Sometime today, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

Any questions.... see Stacie. 


Department Inspection: ESS/Design Lab - THIS WEDNESDAY

Date: 10/07/2019
Author: Stacie

REMINDER - Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab this Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Prior to Wednesday, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

Any questions.... see Stacie. 


QUARTERLY WEBSITE UPDATES DUE 10/18!

Date: 10/02/2019
Author: Stacie

As per the website update policy posted on 6/28/16 (click here to see posting), major website change requests are accepted by Jamie Hansen once a quarter. Website change requests for the next quarter are due by Friday, October 18. Jamie will be off on maternity leave beginning November 1, so it's crucial these updates get in on time! 

Please take a few minutes in the next couple of weeks to look at the website content you are responsible for and submit needed revisions/updates to Jamie by the deadline. 
 
Things to Look For:
-Outdated position listings or contact information
-Old dates or new dates
-Unneeded or outdated documents or links
-Content that refers to outdated programs or policies
-Content that is currently in a PDF or Word document but could be converted to a more user-friendly web page.
 

NEW and IMPORTANT: As a reminder, any content or documents posted to the website will need to meet website accessibility requirements. Among other things, this means that all videos will need to be captioned. As well, all PDFs and Word documents will need to be properly tagged so a screen reader can understand them. If you are unsure about the accessibility of a document, just let Jamie know and we can check it with the help of the consultant who is assisting us in these efforts. If you are unfamiliar with these requirements, Jamie is happy to meet with you individually to discuss them - or set up a training with our consultant. Information and resources are also available at scoe.org/accessibility.

Thank you for your time and help keeping our website up to date and user-friendly!

If you have any questions, please contact Stacie.


Department Inspection: ESS/Design Lab - October 9th

Date: 09/04/2019
Author: Stacie

Dr. Herrington will be doing his annual "department inspections" in ESS and the Design Lab on Wednesday, October 9th around 10:30am. He will be looking for facilities/maintenance items that need attention, as well as checking for general tidiness and uncluttered/organized working areas. 

Prior to October 9th, please ensure your personal working area and any shared common areas are organized, cleaned, decluttered, and ready for inspection. 

An additional reminder will be sent out that week. Any questions.... see Stacie. 


Updated SCOE PowerPoint and Google Slides templates

Date: 09/03/2019
Author: Stacie

The admin office has released two new SCOE branded presentation templates:

 
These slides can be used by any employee doing a SCOE presentation. There are multiple types of themes and slide layouts available within each template. 
 
As an important note, the PowerPoint version is meant to be used with Myriad or Myriad Pro font. If you don't have this on your computer, the formatting may appear off. In this case, you can either: 
  • Use the Google Slides template
  • Ask IT to install the Myriad font family on your computer

These template ares also available at the "content creators" internal web page. To access that page, go to this link: https://www.scoe.org/pub/htdocs/content.html. The password is content. Other useful resources are there as well. 

 If you have any questions regarding using these templates, please contact Jamie Hansen. 




Contacts

Questions may be directed to:

  • Stacie Post-Sheffer, Administrative Specialist
    (707) 524-2813,