Sonoma County Office of Education

Department News

Instructional Services News

Innovation, Knowledge, EducationThis page provides news, announcements, and administrative resources for staff from the Educational Support Services, Career and College Readiness Services, and Alternative Education & Student Support Services departments.

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Branding: SCOE Content Guide, Template, and Logos (page password is content)

Conference Call Instructions: ESS and CTE

Heat Map Items

ID Events 6.7.18

Date: 06/07/2018
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.

ID Events 5/24/18

Date: 05/24/2018
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.


Karen Ricketts' Retirement Celebration

Date: 05/23/2018


ID Events 5.10.18

Date: 05/10/2018
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.


Personnel Update

Date: 05/08/2018
Author: Jennie

I am delighted to announce that Kelly Matteri will start her position as the new Curriculum Coordinator for ELA/UDL/HSS in July (Yay!). Among other things, Kelly will work with educators across the K-12 system and the rest of the ESS team to create inclusive learning for all students. 

After having the opportunity  to work with Kelly for the past few years as a Teacher on Loan, we are ​excited about her officially joining our team in her new role. 

Please join me in congratulating Kelly on her position!


Date: 05/04/2018
Author: Stacie

A busy year is quickly coming to an end! As we begin to move towards the summer break period of time, please review the following items:


All ID Staff

  • Out of Office Time: Any staff (classified or certificated) taking vacation / non-work days over the summer should clearly mark their Google calendars and enter their absence into AESOP. Please enter your away time in AESOP as soon as possible to allow ample time for review and approval of vacation / non-work day requests. Clearly marking your Google calendar and entering all absences into AESOP enables us to answer questions regarding staff availability and location. We will also be reviewing everyone's Google calendars in order to track staffing coverage, so it is extremely important that all staff members enter their away time into their own Google calendars.
  • Cal Cards: The submission requirements for Cal Cards do not change over the summer. Please plan to submit your Cal Card receipts to Tara by the normal deadlines in June, July, and August so that she can process the statements.
  • Supplemental Employee HRAs: HRAs for supplemental employees (including event presenters / SCOE Trainers) do not carry over into the new fiscal year and are not automatically processed. If you plan to hire a supplemental employee in 2018-19 to support your content area or event (i.e. trainers, event judges, coaches, facilitators, teacher-leader presenters, etc), please submit a HRA Request Form to Stacie by June 30th. 
  • Year-End Closing: Classified staff and budget coordinators should have each received an invitation to the Year-End Closing workshop hosted by Business, which is scheduled on May 31st. The process for closing out POs, invoices, and budgets will be reviewed at this workshop. Please make sure to review the timeline that will be distributed at the workshop and adhere to any deadlines set by Business.
  • Web Update: Please work with Jamie Hansen to update your section(s) of the SCOE website by the end of May. 
  • Events: Event planning forms for 2018-19 events scheduled between July-November should be submitted as soon as possible. Staff should make sure that all events occurring between July-November are posted online by mid-June. Student Event information needs to be submitted by June 1st. 


SCOE Employee Certificated Managers

  • Contracts for Certificated Managers: The 2018-19 contracts for SCOE employee certificated managers will be sent by HR soon. Certificated managers should make sure to submit the signed contract according to the timeline that will be provided by HR.
  • Work Calendars for Certificated Managers: Stacie will be sharing a personalized Google Doc work calendar template with each ESS certificated manager. As a reminder, STRS rules dictate that you work at least 1 day in each month (including July). Once you've completed your calendar, please notify Stacie via email (please complete your calendar no later than June 15th!).


Thanks in advance for your cooperation with these requests.

Celebration of Retirees

Date: 05/02/2018

As many of you know, we have two ESS team members retiring at the end of the 2017-18 school year: Karen McGahey and Rick Phelan.


During her six years at SCOE, Karen McGahey has been a strong advocate for all students within our community. Through her work, Karen has taken a stand for what matters most. Whether creating thought-provoking and powerful learning opportunities such as Equity at the Core and trips to the Museum of Tolerance or supporting principals or working tirelessly to make arts education a reality for every student, her commitment to equity has been at the center of her work. In each of these ways, and so many more, she has made an impact on numerous educators across our county. We wish her the very best as she transitions to her next chapter.

A retirement celebration is planned for Karen on Sunday, May 20th. Please contact Jenn Guerrero for full details.


During his twenty+ years at SCOE, Rick Phelan has been a tremendous resource to many educators across our county, helping them to navigate an ever changing data landscape. His ability to create road maps by putting data into understandable and useful formats have been greatly appreciated by teachers and administrators alike. Rick has also created opportunities for students to showcase their creativity and critical thinking through the hugely successful Robotics Challenge. We wish him the very best in his next adventure.

A retirement celebration is planned for Rick on Friday, June 8th. Please contact Matt O’Donnell for full details.  


All SCOE 2017-18 retirees will be honored at an afternoon reception just prior to the June 7th Board meeting. Please stop by the reception if you’re able!

New ESS Team Members

Date: 05/01/2018
Author: Jennie

I am delighted to announce that we will have two new members of our ESS team, effective July 1st
Lyndsey Munn will be our new Director of Continuous Improvement, Data Analytics. Most recently, Lyndsey has served as the Assessment Coordinator for the Sonoma Valley Unified School District. Lyndsey is thoughtful, collaborative, and very approachable. The teachers, principals and district administrators who have worked with Lyndsey appreciate not only her expertise in gathering and analyzing a variety of data but also her ability to connect with others to facilitate meaningful conversations around how to best serve students. 
Sarah Fountain will be our new Director of Continuous Improvement, Principal Development. Most recently, Sarah has served as the principal for Monte Vista Elementary School in the Cotati-Rohnert Park Unified School District. Prior to becoming principal, she has worked as a teacher and a Resource Specialist serving students with disabilities. She is highly regarded for her collaborative leadership and an unwavering commitment to supporting all students in their academic and social-emotional growth. 
Thank you to everyone who participated in the paper screening and interview process. We really appreciate your thoughtful consideration of the applicants and your help in selecting candidates who will be excellent additions to our team!

Staff Appreciation Event is TOMORROW

Date: 05/01/2018

ID Events 4.26.18

Date: 04/26/2018
Author: Tara

The updated version of the Instructional Division Program Events Summary can be found below.



Instructional Services News Archive