Sonoma County Office of Education

August 2023 Escape Newsletter

SCOE IT - Escape Team

Danielle Boettner, Angie Duplicki, Tracy Lehmann, Marisol Vigil - Business Systems Support Analysts

Welcome back! Wishing you all the best as we enter the 2023-2024 Academic Year!

The Escape Team would like to welcome our newest staff member, Marisol Vigil! Marisol will be joining the Escape Team as an Information Systems Support Specialist.

Welcome Marisol

SCOE IT/Business Calendar of Events

Add the SCOE IT/Business Calendar to your personal Google calendar and be sure not to miss a SCOE deadline or Escape Training. From the Escape Activity Tree go to SCOE Resources - Calendar. From the opened calendar link, click on the Google Calendar icon button to add.

Escape - FY24 Payroll Working Session (In Person Only - Madrone Computer Lab)
August 18, 2023 - 9:00am-12:00am
Click here to RSVP

This is an OPEN LAB session. We are offering an opportunity for districts to come to SCOE and work on current projects in the Madrone Computer Lab. Space is limited to 15 seats. Please RSVP to ensure we have the space to assist you.

Escape - HR/PAYROLL User Group (NOT HYBRID - In Person Only)
August 29, 2023 - 9:00 am - 11:00 am
Click here to RSVP

In person opportunity to meet your colleagues, discuss topics of interest, and ask questions.

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Frontline/Escape Learning Opportunities

Frontline/Escape creates training resources including an ongoing series of live webinars covering a wide range of topics under the Learning Opportunities link within the software. From the Escape Activity Tree go to Online Resources - Learning Opportunities to register.

Just-In-Time Webinar
August 17. 2023 - 9:00am-10:00 am * Free
Click here to register

Join us for an overview of workflow basics, including setup and examples..

Frontline/Escape Videos/Handouts

Frontline/Escape creates training resources including an ongoing series of live webinars covering a wide range of topics. Watch previously recorded sessions on demand. From the Escape Activity Tree go to Online Resources - Videos/Handouts.

Empower your Employees using the Employee Portal!

Save time and postage while empowering your employees!! Encourage them to log into the Employee Portal to view their pay stub (and more!).

Still providing paper ACH Advices? Consider updating your Email ACH Option and Email ACH Body in your ORG record to point your Employees to the Portal to access their pay stub!

This can be reviewed in Section 8 - ACH Setup of your ORG record. This is permission based, so you may not be able to view this record. Please send a ticket to for assistance in updating!

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Example Email Body:

Dear <~NameFirst~> <~NameLast~>,

Your pay information for pay date <~PayDate~> is available at this link:

Please do not reply to this email as it will be directed to an unmonitored mailbox.

If you have any questions, please contact your Payroll Department,

What if you do not have the portal set up? Contact helpdesk by sending a ticket to and we can work with you to get you set up!

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Helpful Reports


Did you know you can send out supported reports via the Employee Portal?

Review the Employee Portal Report Attachments document for general directions on attaching a report via the portal. Click this link to open the SCOE Resources page and download the document

Need assistance? Send an email to

Employee 10 - Employment Notification - The purpose of this report is to produce a concise report for an employee showing employment information. HR and payroll personnel print these letters for employees at the beginning of every fiscal year. Includes personal information, tax setup, annual earnings and annual district-paid information. There is a signature line at the bottom of the report, and a page break after every employee.

Benefit40 - Open Enrollment Letter - This report is used to create an open enrollment letter, including current contact information and health/welfare elections for verification or change. It provides employees with a form to confirm/change their benefit setup. Benefit managers will run this report during open enrollment.

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ReqPay05 - Payment Register - The purpose of this report is to get a list of payments for a vendor, by status, by date range or other criteria.

Did you know this report highlights payments of interest with certain symbols?

  • * (asterisk) - payment to a different vendor
  • ! (exclamation) - prepaid payment
  • @ (at sign) - liability payment
  • ? (question mark) - name on check/advice is different from the payment
  • F - final payment

Want to learn more? Each report has a web link (weblink icon)that will take you to the Frontline Documentation about the report and the report sample!

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Leilan, Student
"I like Amarosa because there's a much smaller student count and so teachers can be one-on-one with you. They can actually help you and be one-on-one with you while the class is doing something else. I feel like that's a huge game-changer." - Leilan, Student