Sonoma County Office of Education

School Staff Vaccination Program

Update for the week of March 8

We are sorry to report that, due to statewide vaccine shortages and issues with the state transition to a new vaccine system, SCOE's allocation of vaccine for the week of March 8 is limited to 1100 doses, sufficient only to give a second dose to everyone with a previously scheduled appointment. The limited allocation will prevent us from giving any first dose vaccinations next week. As a result, the clinic will be closed on March 8 and 9, reopening for the remainder of the week. If you had a second dose appointment for March 8 or 9, you will be contacted to reschedule your appointment. All other second dose appointments are intact. We will provide updates to school employees through their school/district as soon as we are provided more vaccines. Read the full update on our vaccine progress and how supply is impacting vaccination efforts here.

Have questions about vaccine priority or when to know when it's your turn? Please read the FAQ section, where we address all the most common questions we are receiving from school staff. This flier outlines what you need to know to prepare. Read the flier in Spanish

The Sonoma County Office of Education is committed to supporting the Sonoma County Department of Health Service’s efforts to swiftly vaccinate educators against COVID-19 so that in-person learning can resume in a way that is safe for educators. Vaccinations began on Monday, Feb. 8!

California’s Vaccine Plan and Updates

Sonoma County Vaccine Information

Timeline

California has identified school staff as a priority for vaccination under Phase 1b, Tier 1. Vaccination for school staff began in Sonoma County on Feb. 8, and as of March 1, 4,200 school staff have received the first dose. This completes priority Tier 1 and Tier 2a. Learn more about school staff priority tiers in the FAQ below.

We estimate that the process to vaccinate all 17,000 Sonoma County educators will take several months to complete, dependent on the availability of the vaccine.

SCOE Vaccination Progress Report: Week of March 1

The below graphic will be updated weekly. Download it here.

Vaccine FAQ

En Español

School Staff Vaccine Eligibility and Priority

Q.  Who will receive vaccines under the Sonoma County Office of Education’s vaccine plan for educators?

A.&nbsp   We are working alongside the county health services department to coordinate vaccines for public K-12 educators, private schools, charter schools, preschool and licensed childcare providers, and Santa Rosa Junior College/Sonoma State University employees. This includes all employees at each of these institutions. If you are not sure whether your employment status makes you eligible, check with your employer.

Q.  How will priority for school staff be determined within the county?

A. In consultation with the Sonoma County Department of Health Services, priority has been divided into four groups:

  1. Tier 1 (complete)
    • School employees age 70 and older
    • Educators who currently have direct contact with students, including licensed daycare workers and childcare providers, staff supporting small group cohorts for Special Education, foster youth, and English learner students, and schools on approved waivers. This includes anyone with regular student contact, including teachers, custodians, clerical support staff, and meal service workers—as well as Santa Rosa Junior College and Sonoma State University instructors currently providing in-person instruction. Substitute teachers may be included here ONLY if they are currently assigned to cover for an in-person program.
  2. Tier 2: This group includes all pre-K-6 staff (of any age) and any eligible staff from Tier 1 who were unable to get vaccinated. This includes childcare workers, preschool providers, and K-6 school staff. It is divided into four subgroups based on logistics (the need to start with smaller districts and scale up), virus rates and socio-economic factors, and geographic region. 
    1. Preschools, Daycares, Alexander Valley, Cloverdale, Geyserville, Healdsburg, Horicon/Kashia, Mark West, Migrant Ed., Piner Olivet, Roseland, West Side, Windsor, Wright, private and charters within the same area

    2. Bellevue, Bennett Valley, Kenwood, Rincon Valley, Santa Rosa City Schools, private and charters within the same area

    3. Cinnabar, Dunham, Liberty, Oak Grove, Old Adobe, Petaluma City, Sonoma Valley, Two Rock, Waugh, Wilmar, private and charters within the same area

    4. Cotati/Rohnert Park, Forestville, Fort Ross, Gravenstein, Guerneville, Harmony, Monte Rio, Montgomery, Sebastopol Elem, Twin Hills, West Sonoma County HSD, private and charters within the same area

  3. To be equitable, the third priority group will include middle and high school employees, college faculty who have direct contact with students and district administrative staff. The subgroups will be served in the reverse order to elementary: Group D first, then C, B, and A.
  4. The fourth group will be Santa Rosa Junior College and Sonoma State University employees who don't have current face-to-face assignments, unassigned substitutes, walk-on coaches, etc.

Q.  Is this vaccine mandatory for school staff?

A.      As of now, you may choose whether or not to take the vaccine and it will not impact your employment. However, this is subject to change when the vaccine moves from emergency use authorization to official approval.

How will I find out about my vaccination?

Q.  How will information about vaccinations be communicated?

A.   Once we have the vaccine and are ready to begin immunizing, employees will be notified through their employer directly when it is their turn to be immunized. Please know that the information about vaccine availability changes almost daily. We are working hard to be prepared to educate school staff when vaccines become available. As we learn more from the state and county, the scoe.org/vaccines page will always be kept up to date with the most current information we have available.

Q.    I am a school employee in Sonoma County. How will I know when it is my turn to be vaccinated?

A.   Employees will hear directly from their school/district when it is their turn to be vaccinated. School leaders will identify staff eligible to be vaccinated based on priority group.

Q.  I am a licensed preschool employee/childcare provider in Sonoma County. How will I know when it is my turn to be vaccinated?

A   4Cs Sonoma will be reaching out to licensed preschool and child care programs throughout Sonoma County by email and phone message when it is your turn to be vaccinated.

Q.  I am a substitute teacher. How will I know when it is my turn to be vaccinated?

A.   Talk to the district where you have your substitute assignments to make sure you get on the school district’s list. The district will decide how to prioritize their substitutes. Substitute teachers may be included in Tier 1 only if they are currently assigned to cover for an in-person program.

Q.  I am a Santa Rosa Junior College/Sonoma State University employee. How will I know when it is my turn to be vaccinated?

A.   Your employer will notify you directly when it’s your turn and what your next steps are.

Q.  I am not a school employee but I am age eligible and wish to get the vaccine. Where can I get information on how to get immunized?

A.   Schedule your vaccination through your insurance provider or local health clinic. More information at socoemergency.org/vaccines.

Q.  I live in Sonoma County but work at a school in a neighboring county. Where should I get vaccinated?

A.   You should ask your employer about vaccinations. The vaccine will be given in the county where you are employed.

How do I prepare to receive my vaccination?

Q.  Where will the school staff immunizations happen?

A.   Your vaccination site will be communicated to you when you’re contacted by your employer.

Q.  What do I need to bring with me when I get vaccinated and how do I prepare?

A.   You will need the following:

  1. Proof of employment (examples include: a printed or digital pay stub or employee ID badge)
  2. Photo ID (driver’s license or other form of photo identification)
  3. A face mask and willingness to social distance
  4. Check yourself for a fever or other signs of illness before coming. Anyone with a fever or other symptoms of COVID-19 cannot be vaccinated
  5. Be prepared for a possible wait in line in the event that our nurses get backed up
  6. Be ready to answer a few registration questions onsite
  7. Be prepared to wait 15-30 minutes at the site after being vaccinated for observation, to ensure that you have no side effects

Q.  How will I know when to get my second vaccine?

A.   The second vaccine will be given based on the availability of vaccines and guidelines from the vaccine providers, roughly four weeks after the first vaccine. You will be signed up for your second vaccine at the time that you receive your first vaccine.

Q.  What happens if there is a shortage of vaccines?

A.   The schedule will be readjusted. Please check scoe.org/vaccines frequently for updates.

Q.  What happens if I miss my vaccination appointment?

A.   Work with your employer to get rescheduled.

 

Contact

Questions can be directed to SCOE COVID-19 Coordinator Jeff Harding (covidresponse@scoe.org).

KTVU Video Highlights SCOE Vaccination Clinic

About the Vaccine

COVID-19 vaccines authorized by the FDA have been shown to be safe and effective in clinical trials. COVID-19 vaccination is one of the most important tools to end the COVID-19 pandemic. The State is prioritizing vaccines for equitable distribution to everyone in California who wants it. You’ll find information about the vaccine here.

News and Updates

  • Community Letter: Vaccine Update
  • Press Release: Vaccines for Feb. 1 Postponed due to County Health Department Changes Vaccine Priority: 1/29/19: Please see this important information regarding the postponement of all vaccines scheduled for the week of Feb. 1 due to the county changing its vaccine priority on the evening of Friday, Jan. 29. Read the press release here.
  • SCOE and Sonoma County Department of Health Services announce COVID-19 Vaccination Plan for Schools and Childcare Providers: English | Spanish