2014-15 Year End Requests
Date: 05/15/2015
Author:
A
busy year is quickly coming to an end! As we begin to move towards the summer
break period of time, please review the following items:
All ID Staff
-
Out of Office Time: Any staff (classified and certificated) taking vacation /
non-work days over the summer should clearly mark their Zimbra calendars and
enter their absence into AESOP. Please enter your away time in AESOP as soon as
possible to allow ample time for review and approval of vacation / non-work day
requests. Clearly marking your Zimbra calendar and entering all absences into
AESOP enables us to answer questions regarding staff availability and location.
Tara will also be reviewing everyone's Zimbra calendars in order to compile all
staff vacation / non-work time into one calendar to track staffing coverage, so
it is extremely important that all staff members enter their away time into
their own Zimbra calendars (including non-work days!) by June 12th.
-
Program Events: Event planning forms for 2015/16 events
scheduled between July-October should be submitted as soon as possible
and fully posted by the end of June (when possible)! If you are prepared to submit event planning forms for the
entire 2015/16 year, please do so - the earlier, the better!
-
Cal Cards: The submission requirements for Cal Cards do not change over
the summer. Please plan to submit your Cal Card receipts to Tara by the normal
deadlines in June, July, and August so that she can process the statements.
-
Supplemental Employee
HRAs: HRAs for supplemental employees
(including event presenters / SCOE Trainers) do not carryover over into the new
fiscal year and are not automatically processed. If your program plans to
hire a supplemental employee in 2015-16 (i.e. trainers, event judges, coaches,
facilitators, teacher-leader presenters, etc), please submit a HRA Request form
to Stacie by June 30th.
-
Year-End Closing: Classified staff and budget coordinators should have each
received an invitation to the Year-End Closing workshop. The process for
closing out POs, invoices, and budgets will be reviewed at this workshop, which
is hosted by Business. Please make sure to review the timeline that will be
distributed at the workshop and adhere to any deadlines set by Business.
-
Web Update: Many of you have received a request from Dr. Herrington to
update your section of the SCOE website.
Please make sure to complete
these updates by the May 29th deadline.
SCOE Employee
Certificated Managers
-
Contracts for Certificated
Managers: The 2015-16 contracts
for SCOE employee certificated managers will be sent by HR soon. Certificated
managers should make sure to submit the signed contract according to the
timeline that will be provided by HR.
-
Work Calendars for Certificated
Managers: Stacie has shared a
personalized Google Doc work calendar template with each SCOE employee
certificated manager. Once you've completed your calendar, please notify
Stacie via email (no later than June 12th!).
Thanks
in advance for your cooperation with these requests.
