Fiscal Services Forms

Financial Reporting

• AB1200 Collective Bargaining Disclosure Form (xlsx)
• AB2756 Reporting Requirements, Updated 10/17/2021
• ADA used for Form A and C&S Tool (xlsx)
• Balancing Spreadsheet 10202017 (xlsx)
• Cash Flow Interims and Adopted Budget – updated October 2014 (xlsx)
• Cash Flow Principal Apportionment Projection Tool 5.2024 (xlsx)
• Cash in County Fair Market Value Template (xlsx)
• Cohort Projection, Updated October 2021
• Compare 2 Reporting Periods Template – updated October 2014 (xlsx)
• Disclosure of Non-Voter Approved Debt, updated10/2022 (pdf)
• District Multi-year Projection updated 11/21/14
• Electronic Deposit Request Form-fillable, Rev. 10/21/2024 (pdf)
• Facilities Inspection Tool (xlsm)
• Federal Interest Calculations Worksheet - Updated 5/25/2010
• GANN Resolution, REV. July 2024
• LCFF Enrollment ADA (xlsx)
• LOC application from County Treasurer (Roeser) 07012017 (docx)
• New Charter School Form Part A 12312016 (xlsx)
• New Charter School Form Part B 12312016 (xls)
• PADC User Assignment Form - SCOE template (pdf)
• PADC Admin Assignment Form SCHOOL DISTRICT ONLY (pdf)
• PADC Admin Assignment Form CHARTER ONLY (pdf)
• Principal Apportionment Worksheet, rev. 9-30-21 (xlsx)
• Retroactive Pay Notification - fillable (pdf)
• Review of ADA-Enrollment Data (xlsx)
• Routing of Work, Rev. August 2024
• SACS Software User Role Assignment Request Form (pdf)
• SCOE County Deposit Criteria (pdf)
• Statement for Reasons for Excess Reserves, Rev. 5/2/2024 (xlsx)
• Wire Transfer Request Form fillable, Rev. 1/23/2023 (pdf)
• Wire Transfer Procedures for LEAs, Rev. 10/2024 (pdf)

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Payroll Rates

• Workers' Comp Rates 2024-25 (Effective July 1, 2024)
• Workers' Comp Rates 2023-24 (Effective July 1, 2023)
• Payroll Rates 2024-25 (Effective July 1, 2024)
• Payroll Rates 2023-24 (Effective January 1, 2024)
• Payroll Rates 2023-24 (Effective July 1, 2023)
• Payroll Rates 2022-23 (Effective January 1, 2023)
• Payroll Rates 2022-23 (Effective July 1, 2022)

Archived Payroll Rates: 2019-20 | 2020-21 | 2021-22

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External Payroll

• Affidavit - New (fill-in).pdf
• Affidavit to collect compensation of deceased up to $5000 (pdf)
• CalPERS Retiree Restrictions (pdf)
• CalSTRS Retiree Restrictions (pdf)
• 2014 Direct Deposit District Form (pdf)
• Deceased Employees Checklist 9/2024 9 (pdf)
• Deceased Payroll Warrant Recipient Designation-Example (web page)
• Employer Checklist for Hiring CalPERS Retiree (pdf)
• End of Year Payroll Processing & July Checklist (pdf)
• Examples for Quarterly Return Filing when Negative Amounts
• External Fiscal Services Payroll and Retirement Manual 5-7-2020
• Form SSA-1945
• LEA Payroll Certification Form-Rev. 5/16/22
• Notice of Exclusion CalPERs
• PERS Enrollment Change Form (pdf)
• PERS Reciprocal Self-Certification Form
• Quarterly Return - EDD - How to create an online account for SDI (pdf)
• Quarterly Return Flowchart EDD , Rev. 10/2024 (pdf)
• Quarterly Return Process EDD 03.18.22 (pdf)
• Reduced Workload Program Form 1161, Rev. 4/23 (pdf)
• Retirement and Tax Setup, Rev. 5/20/24 (pdf)
• Retirement System Election Form ES372, Rev. 4/23 (pdf)
• Signature Authorization Form-fillable, Rev. 7/5/22
• STRS Request for Name Change Form (Fillable)
• STRS Permissive Election Form ES350, Rev. 4/23, (pdf)
• W-2 Correction Pay Cycle Certification-Fillable (pdf)
• Written Statement to Claim FICA Tax Refund (docx)

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Manual Payroll

• ACH Reversal Request 8.1.23-Fillable (pdf)
• Create Manual Payroll 8.1.23-Fillable (pdf)
• Frequently Asked Questions - Manual Payroll
• Manual Payroll Procedures, Updated 9/5/2022 (pdf)
• Manual Payroll Process 2024 (pdf)
• Payroll Check Status-Manual Payroll Request-fillable, Rev. 10/2024 (pdf)

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Accounts Payable

• 1099 Review Checklist (pdf)
• Affidavit - New (fill-in).pdf
• AP Audit Guidelines - Rev. 7/1/17 (pdf)
• AP Certification Form-fillable, Rev. 6/23
• AP Check Status_Cancellation Request Form-Fillable (pdf)
• CalSTRS Retiree Earnings Paid Through Accounts Payable fillable (pdf)
• EDD Form DE38 Employment Determination Guide (pdf)
• EDD Form DE1870 Determination of Employment Work Status (pdf)
• ES 732 ER Cert of IC Status (pdf)
• Foreign and CA Nonresident Alien Vendors and Wire Transfers, Rev. 11/2024 (pdf)
• Foreign forms-IRS requirement-FIRE System Electronic Filing Forms 1099 and Forms 1042-S (pdf)
• Form W-9, Rev. 1/2024
• Interdistrict County Journal Entry Request Form final 3/19/24 (pdf)
• IRS Form SS-8 for Determination of Worker Status (pdf)
• Process to Stop Payment, Void and Cancel Commercial Warrants, Rev. 8/28/23 (pdf)
• Supplier Request Form-fillable
• Template for Multiple Tax Rates, Updated May 2021 (xlsx)
• Vendor Garnishment, Rev. 10/18/2024 (pdf)

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IT Checklists and Guides

• Additional Pay, Contribution, and Deduction Batches Escape Setup (pdf)
• AP User Handbook (pdf)
• AR User Handbook (pdf)
• Benefit Override for New Hires (pdf)
• Benefit Providers Payroll Credit (pdf)
• Classified School Employee Summer Assistance Program, Rev. 6/2023 (pdf)
• County Online Directory Escape Setup (pdf)
• COVID SPSL Escape Setup - SB114 and AB84 (pdf)
• Credential Audit Pay Holds 2020 (pdf)
• Domestic Partner Set up in Frontline (pdf)
• EDD New Hire Employee Reporting 2024 (pdf)
• Employee Management Tabs 2024 (pdf)
• Employee Portal Multi District or Change in District Set Up 2024 (pdf)
• Employee Portal Report Attachments (pdf)
• Fiscal Basic User Guide (pdf)
• HFA Sick Leave Setup & Grant in Frontline ERP, Rev. Jan. 2024
• Independent Contractor Reporting 2024 (pdf)
• Leave Process (pdf)
• Manual Payroll Process 2024 (pdf)
• Mass Change Employee Details 2024 (pdf)
• Military EDD Tax Exemption
• Position Account Retro & Addon Account Retro September 2024 (pdf)
• Report Favorites in Escape - Public and Scheduling (pdf)
• Retroactive Payroll Process 2024 (pdf)
• System Sales Tax Update (pdf)
• SSN Verification File (pdf)
• Stale Dated Warrants (pdf)
• STRS RWL Retro Worksheet (xlsx)
• Taxes Tab Setup in Escape (pdf)
• Workers Comp Setup, November 2024 (pdf)