Business Services
Fiscal Services Forms
Financial Reporting
- AB1200 Collective Bargaining Disclosure Form (xlsx)
- AB2756 Reporting Requirements (xlsx) - Update 12/28/2017
- Balancing Spreadsheet 10202017 (xlsx)
- Cash Flow Interims and Adopted Budget – updated October 2014 (xlsx)
- Cohort Projection - Updated October 2018 (xlsx)
- Compare 2 Reporting Periods Template – updated October 2014 (xlsx)
- Disclosure of Non-Voter Approved Debt form 12-08-2014 (pdf)
- District Multi-year Projection updated 11/21/14
- Electronic Deposit Request fillable (pdf)
- Facilities Inspection Tool (xlsm)
- Federal Interest Calculations Worksheet - Updated 5/25/2010
- Gann Resolution - Updated July 2018
- LCFF Enrollment ADA (xlsx)
- LOC application from County Treasurer (Roeser) 07012017 (docx)
- New Charter School Form Part A 12312016 (xlsx)
- New Charter School Form Part B 12312016 (xls)
- Retroactive Pay Notification Form fillable (pdf)
- Routing of Work (doc)
- Signature Authorization Form, Rev. 7-2-18 (docx)
- Statement of Reason for Excess Resrves (xlsx)
- Wire Transfer Procedures for LEAs (docx) - Rev. 7/10/2018
- Wire Transfer Request Form - Rev. 8/27/18
External Payroll
- Affidavit - New (fill-in).pdf
- CalPERS Retiree Restrictions (pdf)
- CalSTRS Retiree Restrictions (pdf)
- Check Status Request Form fillable
- 2014 Direct Deposit District Form (pdf)
- Deceased Employees - Revised 12-2018 (pdf)
- Employer Checklist for Hiring CalPERS Retiree (pdf)
- Examples for Quarterly Return Filing when Negative Amounts
- Form SSA-1945
- Manual Payroll Procedures (docx)
- Manual Payroll Request Form - Rev. 5-3-17 (pdf)
- New Employees CalSTRS Verification (docx)
- New Employees CalPERS Verification - Rev. Nov. 2017 (pdf)
- New District Quarterly Return Flowchart Revised
- New Quarterly Return Process New
- PERS Enrollment Change Form (xls) - Rev. 3/8/18
- PERS self-certification form - Rev. 6/18 (pdf)
- Reduced Workload Program Form ES 1161
- Retirement Election ES 372 Form-Revised 2-2017
- STRS Request for Name Change Form (Fillable)
- STRS Permissive Election ES 350 Form - Revised 2-2017
Accounts Payable
- Affidavit - New (fill-in).pdf
- AP Audit Guidelines - Rev. 7/1/17 (pdf)
- AP Certification Sheet - Rev. 1/2018 (doc)
- CalSTRS Retiree Earnings Paid Through Accounts Payable (pdf)
- Check Status Request Form-fillable
- District Accounts Payable Certification Sheet
- EDD Form DE38 Employment Determination Guide (pdf)
- EDD Form DE1870 Determination of Employment Work Status (pdf)
- ES 732 ER Cert of IC Status (pdf)
- Escape Steps for Foreign Vendor (docx)
- Foreign Non-US Vendors Providing Service in US - Rev. 11-2-2017 (docx)
- Form W-9, Rev. 11/2017 (pdf)
- IRS Form SS-8 for Determination of Worker Status (pdf)
- Out-of-State Vendor sample letter (pdf)
- Process to Stop Payment, Void and Cancel Commercial Warrants - Rev. 8/30/17 (docx)
- Request for Cancellation of Attached Commercial Revolving Fund Warrants (pdf) - Rev. 10/18
- Template for Multiple Tax Rates - Rev. 5/17/2018 (xlsx)
IT Request Forms
IT Checklists and Cheat Sheets
- AB1522 HFA Sick Leave Setup in Escape (pdf)
- AB1522 HFA Sick Leave Grant in Escape (pdf)
- ACA Checklist (pdf)
- Add Deductions & Contributions in Bargaining Unit (pdf)
- Calendar Set Up Process (docx)
- Data Population for CALPADS HR entry, Rev. 1/17
- EDD New Hire Reporting Employee (pdf)
- Employee New Hire Checklist
- Employee Termination Checklist
- Escape APY Basic User Handbook
- Garnishments (PDF)
- Import Beginning Balance Steps (PDF)
- Independent Contractor Reporting – SB542 (docx)
- Invoice Mass Copy (pdf)
- Mass Add Deductions & Contributions (pdf)
- Mass Update Employee Detail (pdf)
- May 2014 Revised RETRO SALARY SCHEDULE SET UP PROCESS (pdf)
- Pay54 - State Controllers 2013 Compensation Data Report (pdf)
- Pay60 - ACA (docx)
- PTW (pdf)
- Requisition Templates (pdf)
- Retirement Codes for Escape 4-2017 (pdf)
- Revised May 2014 RETRO PROCESS WORKBOOK (pdf)
- Salary Schedule Set Up Process (docx)
- Sales Tax Update in Escape (pdf)
- SSN Verification File (pdf)
- Use tax for video (docx)
- W2 Processing Cheat Sheet