Fiscal Services Forms

Financial Reporting

• AB1200 Collective Bargaining Disclosure Form (xlsx)
• AB2756 Reporting Requirements (xlsx) - Update 12/28/2017
• Balancing Spreadsheet 10202017 (xlsx)
• Cash Flow Interims and Adopted Budget – updated October 2014 (xlsx)
• Cohort Projection - Updated October 2019 (xls)
• Compare 2 Reporting Periods Template – updated October 2014 (xlsx)
Disclosure of Non-Voter Approved Debt, May 26, 2020 (pdf)
• District Multi-year Projection updated 11/21/14
• Electronic Deposit Request fillable, Rev. 9/2020 (pdf)
• Facilities Inspection Tool (xlsm)
• Federal Interest Calculations Worksheet - Updated 5/25/2010
• Gann Resolution - Updated July 2020
• LCFF Enrollment ADA (xlsx)
• LOC application from County Treasurer (Roeser) 07012017 (docx)
• New Charter School Form Part A 12312016 (xlsx)
• New Charter School Form Part B 12312016 (xls)
• Principal Apportionment Worksheet
• Retroactive Pay Notification Form fillable (pdf)
• Review of ADA-Enrollment Data (xlsx)
• Routing of Work, Revised 2/15/2019 (doc)
• Signature Authorization Form, Rev. 7-2-18 (docx)
• Statement of Reasons for Excess Reserves - 6/18/2020 (xlsx)
• Wire Transfer Procedures for LEAs, Rev. 6/2020 (docx)
• Wire Request Transfer Form, Rev. 9/2020

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External Payroll

• Affidavit - New (fill-in).pdf
• CalPERS Retiree Restrictions (pdf)
• CalSTRS Retiree Restrictions (pdf)
• Check Status Request Form fillable
• 2014 Direct Deposit District Form (pdf)
• Deceased Employees - Revised 12/2019 (pdf)
• Employer Checklist for Hiring CalPERS Retiree (pdf)
• Examples for Quarterly Return Filing when Negative Amounts
• External Fiscal Services Payroll and Retirement Manual 5-7-2020
• Form SSA-1945
• Manual Payroll Procedures (docx)
• Manual Payroll Request Form - Rev. 5-3-17 (pdf)
• Manual Payroll Escape Steps (pdf)
• New Employees CalSTRS Verification (docx)
• New Employees CalPERS Verification - Rev. Nov. 2017 (pdf)
• New District Quarterly Return Flowchart Revised
• Payroll Certification Form, Rev. August 2020
• New Quarterly Return Process New
• PERS Enrollment/Change Form, Rev. 1-18-2019 (xlsx)
• PERS self-certification form - Rev. 6/18 (pdf)
• Reduced Workload Program Form ES 1161
• Retirement Election ES 372 Form-Revised 1-2019
• STRS Request for Name Change Form (Fillable)
• STRS Permissive Election ES 350 Form, Rev. 3/2020

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Accounts Payable

• Affidavit - New (fill-in).pdf
• AP Audit Guidelines - Rev. 7/1/17 (pdf)
• AP Certification Sheet - Rev. 1/2018 (doc)
• CalSTRS Retiree Earnings Paid Through Accounts Payable (docx)
• Check Status Request Form-fillable
• District Accounts Payable Certification Sheet
• EDD Form DE38 Employment Determination Guide (pdf)
• EDD Form DE1870 Determination of Employment Work Status (pdf)
• ES 732 ER Cert of IC Status (pdf)
• Escape AP User Handbook 2018 (pdf)
• Escape Steps for Foreign Vendor (docx)
• Foreign Non-US Vendors Providing Service in US - Rev. 11-2-2017 (docx)
• Form W-9, Rev. 10/2018
• IRS Form SS-8 for Determination of Worker Status (pdf)
• Out-of-State Vendor sample letter (pdf)
• Process to Stop Payment, Void and Cancel Commercial Warrants - Rev. 8/30/17 (docx)
• Request for Cancellation of Attached Commercial Revolving Fund Warrants (pdf) - Rev. 10/18
• Template for Multiple Tax Rates, Updated May 2020 (xlsx)

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IT Request Forms

• Check Stub and Advise Message (pdf)
• New Charter School

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IT Checklists and Guides

• AB1522 HFA Sick Leave Setup in Escape (pdf)
• AB1522 HFA Sick Leave Grant in Escape (pdf)
• ACA Checklist (pdf)
• Add Deductions & Contributions in Bargaining Unit (pdf)
• Calendar Set Up Process (docx)
• Classified School Employee Summer Assistance Program
• Data Population for CALPADS HR entry, Rev. 1/17
• EDD New Hire Reporting Employee (pdf)
• Escape AR User Handbook
• Escape AP User Handbook
• REVISED Escape Tracking and Reporting COVID-19 Leaves
• Escape Tracking and Reporting COVID-19 Leaves PowerPoint Presentation (pdf)
• Garnishments (PDF)
• Import Beginning Balance Steps (PDF)
• Independent Contractor Reporting – SB542 (docx)
• Invoice Mass Copy (pdf)
• Mass Add Deductions & Contributions (pdf)
• Mass Update Employee Detail (pdf)
• May 2014 Revised RETRO SALARY SCHEDULE SET UP PROCESS (pdf)
• Military EDD Tax Exemption
• New 2020 W4 Form Escape Set Up
• Online Directory Directions (pdf)
• Pay54 - State Controllers 2013 Compensation Data Report (pdf)
• Pay60 - ACA (docx)
• PTW (pdf)
• Requisition Templates (pdf)
• Retirement Codes for Escape 4-2017 (pdf)
• Revised May 2014 RETRO PROCESS WORKBOOK (pdf)
• Salary Schedule Set Up Process (docx)
• Sales Tax Update in Escape (pdf)
• SSN Verification File (pdf)
• Use tax for video (docx)
• W2 Processing Cheat Sheet