Fiscal Services Forms
Financial Reporting
- AB1200 Collective Bargaining Disclosure Form (xlsx)
- AB2756 Reporting Requirements (xlsx) - Update 12/28/2017
- Balancing Spreadsheet 10202017 (xlsx)
- Cash Flow Interims and Adopted Budget – updated October 2014 (xlsx)
- Cohort Projection, updated October 2020 (xlsx)
- Compare 2 Reporting Periods Template – updated October 2014 (xlsx)
- Disclosure of Non-Voter Approved Debt, May 26, 2020 (pdf)
- District Multi-year Projection updated 11/21/14
- Electronic Deposit Form Instructions (pdf)
- Electronic Deposit Request - Fillable, Rev. 12/17/20 (pdf)
- Facilities Inspection Tool (xlsm)
- Federal Interest Calculations Worksheet - Updated 5/25/2010
- Gann Resolution - Updated July 2020
- LCFF Enrollment ADA (xlsx)
- LOC application from County Treasurer (Roeser) 07012017 (docx)
- New Charter School Form Part A 12312016 (xlsx)
- New Charter School Form Part B 12312016 (xls)
- Principal Apportionment Worksheet
- Retroactive Pay Notification Form fillable (pdf)
- Review of ADA-Enrollment Data (xlsx)
- Routing of Work, Rev. 9/14/2020
- Signature Authorization Form, Rev. 7-2-18 (docx)
- Statement of Reasons for Excess Reserves - 6/18/2020 (xlsx)
- Wire Transfer Procedures for LEAs, Rev. 10/2/2020 (pdf)
- Wire Request Transfer Form, Rev. 9/2020
External Payroll
- Affidavit - New (fill-in).pdf
- CalPERS Retiree Restrictions (pdf)
- CalSTRS Retiree Restrictions (pdf)
- Check Status Request form-fillable, Rev. 10/2/2020 (pdf)
- 2014 Direct Deposit District Form (pdf)
- Deceased Employees, Rev. 10/2020 (pdf)
- Employer Checklist for Hiring CalPERS Retiree (pdf)
- Examples for Quarterly Return Filing when Negative Amounts
- External Fiscal Services Payroll and Retirement Manual 5-7-2020
- Form SSA-1945
- Manual Payroll Procedures (docx)
- Manual Payroll Request Form, Rev. 10/22/2020 (pdf)
- Manual Payroll Escape Steps (pdf)
- New Employees CalSTRS Verification (docx)
- New Employees CalPERS Verification - Rev. Nov. 2017 (pdf)
- New District Quarterly Return Flowchart Revised
- Payroll Certification Form, Rev. August 2020
- New Quarterly Return Process New
- PERS Enrollment/Change Form, Rev. 1-18-2019 (xlsx)
- PERS self-certification form - Rev. 6/18 (pdf)
- Reduced Workload Program Form ES 1161
- Retirement Election ES 372 Form-Revised 1-2019
- STRS Request for Name Change Form (Fillable)
- STRS Permissive Election ES 350 Form, Rev. 3/2020
Accounts Payable
- Affidavit - New (fill-in).pdf
- AP Audit Guidelines - Rev. 7/1/17 (pdf)
- AP Certification form fillable (pdf)
- CalSTRS Retiree Earnings Paid Through Accounts Payable fillable (pdf)
- Check Status Request Form-fillable
- District Accounts Payable Certification Sheet
- EDD Form DE38 Employment Determination Guide (pdf)
- EDD Form DE1870 Determination of Employment Work Status (pdf)
- ES 732 ER Cert of IC Status (pdf)
- Escape AR User Handbook
- Escape AP User Handbook
- Foreign and CA Nonresident Alien Vendors and Wire Transfers (pdf)
- Form W-9, Rev. 10/2018
- Independent Contractor Reporting, Rev. 10/2020 (pdf)
- IRS Form SS-8 for Determination of Worker Status (pdf)
- Out-of-State Vendor sample letter (pdf)
- Process to Stop Payment, Void and Cancel Commercial Warrants - Rev. 8/30/17 (docx)
- Request for Cancellation of Attached Commercial Revolving Fund Warrants (pdf) - Rev. 10/18
- Template for Multiple Tax Rates, Updated May 2020 (xlsx)
IT Request Forms
IT Checklists and Guides
- AB1522 HFA Sick Leave Setup in Escape (pdf)
- AB1522 HFA Sick Leave Grant in Escape (pdf)
- ACA Checklist (pdf)
- Add Deductions & Contributions in Bargaining Unit (pdf)
- Calendar Set Up Process (docx)
- Classified School Employee Summer Assistance Program
- Data Population for CALPADS HR entry, Rev. 1/17
- EDD New Hire Reporting Employee (pdf)
- Escape AR User Handbook
- Escape AP User Handbook
- Escape Tracking and Reporting COVID-19 Leaves, Rev. 10/6/2020
- Escape Tracking and Reporting COVID-19 Leaves PowerPoint Presentation (pdf)
- Garnishments (PDF)
- Import Beginning Balance Steps (PDF)
- Independent Contractor Reporting, Rev. 10/2020 (pdf)
- Invoice Mass Copy (pdf)
- Mass Add Deductions & Contributions (pdf)
- Mass Update Employee Detail (pdf)
- May 2014 Revised RETRO SALARY SCHEDULE SET UP PROCESS (pdf)
- Military EDD Tax Exemption
- New 2020 W4 Form Escape Set Up
- Online Directory Directions (pdf)
- Pay54 - State Controllers 2013 Compensation Data Report (pdf)
- Pay60 - ACA (docx)
- PTW (pdf)
- Requisition Templates (pdf)
- Retirement Codes for Escape 4-2017 (pdf)
- Revised May 2014 RETRO PROCESS WORKBOOK (pdf)
- Salary Schedule Set Up Process (docx)
- Sales Tax Update in Escape (pdf)
- SSN Verification File (pdf)
- Use tax for video (docx)
- W2 Processing Cheat Sheet