Workshop Materials

June 19, 2019 - AP Year End Workshop FY19

• AP Year End Setup FY19

June 19, 2019 - AR Year End Workshop FY19

• AR Year End Setup FY19

May 23, 2019 - Year End Closing Workshop

• Year End Closing Manual 2018-19 (pdf)

May 16, 2019 - Next Fiscal Year Workshop

• Next Fiscal Year 2019-20 Manual - part 1 (pdf)
• Next Fiscal Year 2019-20 Manual - part 2 (pdf)

May 9, 2019 - HR/Payroll User Group Annual Review

• Escape HR/Payroll Annual Review Presentation (pdf)
• Escape HR/Payroll Annual Review Documentation (pdf)
• External Fiscal Services Payroll and Retirement Manual (pdf)
• External Fiscal Services Payroll and Retirement Presentation (pdf)
• Payroll Year End Q & A 2019

March 22, 2019 - District and Charter Workshop

• March 2019 charter district presentation (pdf)
• March 2019 charter district handouts (pdf)

March 21, 2019 - Position Control and Budget Development Workshop

• FY 20 Budget Development (pdf)
• FY20 Position Control Workshop (pdf)

February 15, 2019 - Escape Finance User Group

• Escape Finance User Group 2-15-19 (pdf)
• Legal Update Regarding ABC Test (pdf)
• Finance User Group Meeting February 15 2019 (docx)

February 12, 2019 - HR/Payroll User Group

• HR Payroll User Group February 12, 2019 (pdf)
• External Fiscal Services Review Manual, Rev. 2/12/2019 (pdf)
• PERS STRS User Group Meeting February 12 2019 (pdf)
• Feb 12 2019 HR Payroll User Group Meeting (docx)

December 13, 2018 - 2018 ACA Reporting

• Escape ACA Reporting 2018 (pdf)

December 6, 2018 - W2 and 1099 Workshops

• Foreign and CA Nonresident Alien Vendors (pdf)
• 1099 Reporting 2018 Final (pdf)
• 2018 W2 Handout Documentation Final (pdf)
• Foreign Teachers on J1 Visas (pdf)

October 18, 2018 - Interim Reporting

• 2018-19 Interim Reporting Manual (pdf)

September 26, 2018 - Payroll Management for CBOs

• Payroll Technician Annual To Do List (xlsx)
• Payroll Procedures (doc)
• Payroll Technician Characteristics (docx)
• Payroll New Hire Checklist (doc)
• Pay22 Payroll Errors (pdf)
• Payroll Procedures Supplementalv2 (doc)
• Payroll Handbook Table of Contents (docx)
• Pay01 Pay09 Pay11 Reports (pdf)
• Monthly Balancing Template (xlsx)
• PAF Sample Blank (docx)
• Fiscal05 (pdf)
• Balancing Transmittal Pay 03 and Pay 15 Comparison (pdf)

September 12, 2018 - HR/Payroll User Group

• External Fiscal Services HR Payroll User Group Sept 12 2018 Updates (pdf)
• PAY15 Report (pdf)
• Pay01 Pay09 Pay11 Reports (pdf)
• Payroll Guide Cover Page and Table of Contents (docx)
• Payroll Procedures Regular -revised (doc)
• Payroll Procedures Supplemental (doc)
• Payroll Technician Annual To Do List (xlsx)

July 27, 2018 - Unaudited Actuals Workshop

• Workshop Agenda
• 2017-18 Unaudited Actuals Manual (pdf)
• SCOE Biz Bulletin 19-02 Unaudited Actuals (pdf)
• SCOE Biz Bulletin 19-03 July 2018 (pdf)

June 20, 2018 - AP/AR Accruals Workshop

• Accounts Receivables Accruals for FY18 (pdf)
• Accounts Payable Accruals FY18 (pdf)

May 24 2018 - Year End Close Workshop

• 2017-18 Year End Close Manual (pdf)
• Year End Close Check off list (pdf)
• Revised Step 14 page 2 Year End Close Manual (pdf)

May 16, 2018 - Next Fiscal Year Workshop

• 2018-19 Next Fiscal Year Manual (pdf)
• Fiscal Year Start Up Form FY19 (pdf)

May 8, 2018 - HR/Payroll User Group Yearly Review

• HR-Payroll Yearly Review 2017-18 (Escape) (pdf)
• HR Payroll User Group May 8 2018 (Business Services) (pdf)
• HR Payroll Yearly Review Manual May 8, 2018 (Business Services) (pdf)

March 23, 2018 - LCAP Presentation

• Topics LCAP revised 3-21-18 (pdf)
• LCAP sample report #1 (pdf)
• Sample LCAP crosswalk #1 (pdf)
• Sample LCAP Crosswalk #2 (pdf)
• LCAP crosswalk sample 3 (pdf)

March 23, 2018 - Charter/District Workshop

• Charter-Sponsoring District handouts (pdf)
• Charter-Sponsoring District agenda (pdf)
• Charter Workshop March 2018 presentation (pptx)

March 20, 2018 - FY19 Budget Development Workshop

• FY19 Budget Development Workshop (pdf)

March 20, 2018 - Position Control for FY19 Budget Development Workshop

• FY19 Position Control Workshop (pdf)

March 20, 2018 - FY19 Position Control Workshop

• FY19 Position Control Workshop (pdf)

March 7, 2018 - Finance User Group

• Copy a Payment Transaction Batch (pdf)
• How to Create a Payment Transaction Batch (pdf)
• Finance User Group Meeting 3-7-2018 (Business Services) (pdf)

March, 2018 - Ask the Auditor

• Ask the Auditor Presentation (pdf)

February 5, 2018 - Mid-Year GL Workshop

• Clearing stale dated checks (outdated warrants) (pdf)
• Mid-Year Cleanup Checklist (xlsx)

January 30, 2018 - HR/Payroll User Group

• Retirement Setup for Service Credit (pdf)
• HR Payroll User Group Meeting January 30 2018 (pdf)
• Section 218 Agreements Handout (pdf)
• Form 1945 Handout (pdf)
• PERS Enrollment Form (xls)
• Appt Reconciliation Instructions (pdf)
• Circular Ltr 200-003-17 (pdf)

December 14, 2017 - 1099 Reporting

• 1099 Reporting 2017 (pdf)

December 12, 2017 - W2 Reporting

• 2017 W2 District Timeline (pdf)
• 2017 W2 Handout Documentation Final (pdf)

December 12, 2017 - ACA Reporting

• ACA Reporting 2017 (pdf)

October 20, 2017 - Interim Reporting

• 18-05 2017-18 INTERIM reports OCTOBER 2017 10242017 (pdf)
• 17-18 SACS2017ALL Interim Manual Part 1 of 2 for web (pdf)
• 17-18 SACS2017ALL Interim Manual Part 2 of 2 (pdf)

September 13, 2017 - HR/Payroll User Group

• HRPayroll User Group Meeting 9132017 (pdf)
• Salary Schedules and Calendars Setup (pdf)
• Employee Management Hire-Base-Longevity Hierarchy explanation (pdf)
• OASDI and Retirement Overrides flag in Org Record (pdf)
• EDD New Hire Employee06 Report and Fact Sheet (pdf)

September 6, 2017 - Finance User Group

• Finance User Group Meeting 9-6-2017 (pdf)
• Foreign Non-US Vendors Providing Service in US (pdf)
• Escape Steps for Foreign Vendor (pdf)
• Escape Search Data (pdf)
• Escape Notification & Proxy Setup (pdf)

July 27, 2017 - Unaudited Actuals Workshop

• 16-17 Agenda UNAUDITED ACTUALS WORKSHOP (docx)
• 16-17 manual - part 1 of 2 software (pdf)
• 16-17 manual - part 2 of 2 forms (pdf)
• 16-17 CDE P-2 Apportionment (pdf)
• Bulletin 18-01 2016-17 Unaudited Actuals 07272017 (pdf)

June 13, 2017 - HR/Payroll Year End Review User Group

• HR-Payroll Yearly Review 2016-17 (pdf)
• Payroll Yearly Review from Business Services 2016-17 (pdf)

May 25, 2017 - Year End Closing Workshop

• 16-17 Year End Close Manual 05252017 (pdf)
• Z Closing Check Off - 16-17 05122017 (xlsx)
• Retire91a for 2014 2015 STRS Compensation Contributions

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May 17, 2017 - Next Fiscal Year End 2017-18 Workshop

• 17-18 Next Fiscal Year Manual 05172017 (pdf)
• 17-14 Adopted Budget - Summary of docs (doc)
• 1. FISCAL YEAR START UP FORM FY18 (docx)
• 17-11b Template Statement of Reasons for Excess Reserves (xlsx)

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March 15, 2017 - Position Control and Budget Development Workshop

• FY18 Position Control Workshop (pdf)
• FY18 Budget Development Workshop (pdf)

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January 19, 2017/February 3, 2017 General Ledger Clean-Up Parts I and II​

• 2016-17 Mid-Year Clean Up - 2.03.2017 (pdf)
• Clearing stale dated checks (outdated warrants) 02032017.pdf

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December 8, 2016 W2, ACA, 1099 Trainings

• ACA Setup Updated 12-1-16 (pdf)

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November 9, 2016 - Payroll Certification Escape Training

• Check Stub and Advise Message (pdf)
• Sales Tax Update in Escape (pdf)

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August 20, 2016 - Interim Reporting Workshop

• 17-04 2016-17 INTERIM reports OCTOBER 2016 10202016 (pdf)
• 2016-17 Interim SAC2016ALL Manual Part 1 of 2 (pdf)
• 2016-17 Interim Manual Forms Part 2 of 2 10202016 (pdf)

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July 29, 2016 - Unaudited Actuals Workshop

• SCOE Biz 17-01 2015-16 Unaudited Actuals (pdf)
• Part 1 of 2 Unaudited Actuals Manual 2015-16 (pdf)
• Part 2 of 2 Unaudited Actuals Manual 2015-16 (pdf)

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June 16, 2016 - AP/AR Setup

• 2 sided FY16 Year End Closing Activity Chard (pdf)
• Rec FY16 (pdf)
• Pay FY16 (pdf)

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June 14, 2016 - HR/Payroll Year End Reminders

• Submitting June 30th Payroll (docx)
• Employee SSN Verification (pdf)
• New Hire Reporting (pdf)
• Payroll Year-End Reminders from SCOE Business Services (pdf)
• Payroll Year End 2016 (docx)

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May 26, 2016 - Year End Close Workshop

• Year End Closing Manual 15-16 (pdf)
• Z Closing Check off (xlsx)
• Retire91a for 2013 2014 STRS Compensation Contributions (pdf)

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May 12, 2016 - Next Fiscal Year Workshop

• Statement of Reasons for Excess Reserves (xlsx)
• Statement of Reasons for Excess Reserves example (xlsx)
• Balancing Spreadsheet 16-17 (xlsx)
• Next Fiscal Year Workshop manual, May 12, 2016 (pdf)
• 1 FISCAL YEAR START UP FORM FY17 (docx)
• 16-15 Adopted Budget Summary docs (docx)

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April 19, 2016 - Payroll Concepts Retirement

• Scenarios retirement (pdf)
• Retirement 2016 (pdf)
• Process for Refunding CalSTRS Excess DBS Contributions (pdf)
• STRS Employer Directive 2016-01 (pdf)
• STRS Employer Directive 2016-02 (pdf)
• STRS Employer Directive 2016 03 (pdf)

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March 14, 2016 - FY17 Budget Development Workshop

• FY17 Budget Development Workshop

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February 23, 2016 - Position Control Workshop

• Position Control for FY17 (pdf)

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October 22, 2015 - Interim Reporting Workshop

• INTERIM Reports OCTOBER 22, 2015 (pdf)
• 15-16 Part 1 of 2 IT 10-22-2015 (pdf)
• 15-16 Part 2 of 2 Forms 10-22-2015 (pdf)
• FCMAT Fiscal Health Risk Analysis (pdf)
• Balancing Spreadsheet interim (xlsx)
• Interim quiz (pdf)