Business Services
Workshop Materials
June 19, 2019 - AP Year End Workshop FY19
June 19, 2019 - AR Year End Workshop FY19
May 23, 2019 - Year End Closing Workshop
May 16, 2019 - Next Fiscal Year Workshop
May 9, 2019 - HR/Payroll User Group Annual Review
- Escape HR/Payroll Annual Review Presentation (pdf)
- Escape HR/Payroll Annual Review Documentation (pdf)
- External Fiscal Services Payroll and Retirement Manual (pdf)
- External Fiscal Services Payroll and Retirement Presentation (pdf)
- Payroll Year End Q & A 2019
March 22, 2019 - District and Charter Workshop
March 21, 2019 - Position Control and Budget Development Workshop
February 15, 2019 - Escape Finance User Group
- Escape Finance User Group 2-15-19 (pdf)
- Legal Update Regarding ABC Test (pdf)
- Finance User Group Meeting February 15 2019 (docx)
February 12, 2019 - HR/Payroll User Group
- HR Payroll User Group February 12, 2019 (pdf)
- External Fiscal Services Review Manual, Rev. 2/12/2019 (pdf)
- PERS STRS User Group Meeting February 12 2019 (pdf)
- Feb 12 2019 HR Payroll User Group Meeting (docx)
December 13, 2018 - 2018 ACA Reporting
December 6, 2018 - W2 and 1099 Workshops
- Foreign and CA Nonresident Alien Vendors (pdf)
- 1099 Reporting 2018 Final (pdf)
- 2018 W2 Handout Documentation Final (pdf)
- Foreign Teachers on J1 Visas (pdf)
October 18, 2018 - Interim Reporting
September 26, 2018 - Payroll Management for CBOs
- Payroll Technician Annual To Do List (xlsx)
- Payroll Procedures (doc)
- Payroll Technician Characteristics (docx)
- Payroll New Hire Checklist (doc)
- Pay22 Payroll Errors (pdf)
- Payroll Procedures Supplementalv2 (doc)
- Payroll Handbook Table of Contents (docx)
- Pay01 Pay09 Pay11 Reports (pdf)
- Monthly Balancing Template (xlsx)
- PAF Sample Blank (docx)
- Fiscal05 (pdf)
- Balancing Transmittal Pay 03 and Pay 15 Comparison (pdf)
September 12, 2018 - HR/Payroll User Group
- External Fiscal Services HR Payroll User Group Sept 12 2018 Updates (pdf)
- PAY15 Report (pdf)
- Pay01 Pay09 Pay11 Reports (pdf)
- Payroll Guide Cover Page and Table of Contents (docx)
- Payroll Procedures Regular -revised (doc)
- Payroll Procedures Supplemental (doc)
- Payroll Technician Annual To Do List (xlsx)
July 27, 2018 - Unaudited Actuals Workshop
- Workshop Agenda
- 2017-18 Unaudited Actuals Manual (pdf)
- SCOE Biz Bulletin 19-02 Unaudited Actuals (pdf)
- SCOE Biz Bulletin 19-03 July 2018 (pdf)
June 20, 2018 - AP/AR Accruals Workshop
May 24 2018 - Year End Close Workshop
- 2017-18 Year End Close Manual (pdf)
- Year End Close Check off list (pdf)
- Revised Step 14 page 2 Year End Close Manual (pdf)
May 16, 2018 - Next Fiscal Year Workshop
May 8, 2018 - HR/Payroll User Group Yearly Review
- HR-Payroll Yearly Review 2017-18 (Escape) (pdf)
- HR Payroll User Group May 8 2018 (Business Services) (pdf)
- HR Payroll Yearly Review Manual May 8, 2018 (Business Services) (pdf)
March 23, 2018 - LCAP Presentation
- Topics LCAP revised 3-21-18 (pdf)
- LCAP sample report #1 (pdf)
- Sample LCAP crosswalk #1 (pdf)
- Sample LCAP Crosswalk #2 (pdf)
- LCAP crosswalk sample 3 (pdf)
March 23, 2018 - Charter/District Workshop
- Charter-Sponsoring District handouts (pdf)
- Charter-Sponsoring District agenda (pdf)
- Charter Workshop March 2018 presentation (pptx)
March 20, 2018 - FY19 Budget Development Workshop
March 20, 2018 - Position Control for FY19 Budget Development Workshop
March 20, 2018 - FY19 Position Control Workshop
March 7, 2018 - Finance User Group
- Copy a Payment Transaction Batch (pdf)
- How to Create a Payment Transaction Batch (pdf)
- Finance User Group Meeting 3-7-2018 (Business Services) (pdf)
March, 2018 - Ask the Auditor
February 5, 2018 - Mid-Year GL Workshop
January 30, 2018 - HR/Payroll User Group
- Retirement Setup for Service Credit (pdf)
- HR Payroll User Group Meeting January 30 2018 (pdf)
- Section 218 Agreements Handout (pdf)
- Form 1945 Handout (pdf)
- PERS Enrollment Form (xls)
- Appt Reconciliation Instructions (pdf)
- Circular Ltr 200-003-17 (pdf)
December 14, 2017 - 1099 Reporting
December 12, 2017 - W2 Reporting
December 12, 2017 - ACA Reporting
October 20, 2017 - Interim Reporting
- 18-05 2017-18 INTERIM reports OCTOBER 2017 10242017 (pdf)
- 17-18 SACS2017ALL Interim Manual Part 1 of 2 for web (pdf)
- 17-18 SACS2017ALL Interim Manual Part 2 of 2 (pdf)
September 13, 2017 - HR/Payroll User Group
- HRPayroll User Group Meeting 9132017 (pdf)
- Salary Schedules and Calendars Setup (pdf)
- Employee Management Hire-Base-Longevity Hierarchy explanation (pdf)
- OASDI and Retirement Overrides flag in Org Record (pdf)
- EDD New Hire Employee06 Report and Fact Sheet (pdf)
September 6, 2017 - Finance User Group
- Finance User Group Meeting 9-6-2017 (pdf)
- Foreign Non-US Vendors Providing Service in US (pdf)
- Escape Steps for Foreign Vendor (pdf)
- Escape Search Data (pdf)
- Escape Notification & Proxy Setup (pdf)
July 27, 2017 - Unaudited Actuals Workshop
- 16-17 Agenda UNAUDITED ACTUALS WORKSHOP (docx)
- 16-17 manual - part 1 of 2 software (pdf)
- 16-17 manual - part 2 of 2 forms (pdf)
- 16-17 CDE P-2 Apportionment (pdf)
- Bulletin 18-01 2016-17 Unaudited Actuals 07272017 (pdf)
June 13, 2017 - HR/Payroll Year End Review User Group
May 25, 2017 - Year End Closing Workshop
- 16-17 Year End Close Manual 05252017 (pdf)
- Z Closing Check Off - 16-17 05122017 (xlsx)
- Retire91a for 2014 2015 STRS Compensation Contributions
May 17, 2017 - Next Fiscal Year End 2017-18 Workshop
- 17-18 Next Fiscal Year Manual 05172017 (pdf)
- 17-14 Adopted Budget - Summary of docs (doc)
- 1. FISCAL YEAR START UP FORM FY18 (docx)
- 17-11b Template Statement of Reasons for Excess Reserves (xlsx)
March 15, 2017 - Position Control and Budget Development Workshop
January 19, 2017/February 3, 2017 General Ledger Clean-Up Parts I and II
- 2016-17 Mid-Year Clean Up - 2.03.2017 (pdf)
- Clearing stale dated checks (outdated warrants) 02032017.pdf
December 8, 2016 W2, ACA, 1099 Trainings
November 9, 2016 - Payroll Certification Escape Training
August 20, 2016 - Interim Reporting Workshop
- 17-04 2016-17 INTERIM reports OCTOBER 2016 10202016 (pdf)
- 2016-17 Interim SAC2016ALL Manual Part 1 of 2 (pdf)
- 2016-17 Interim Manual Forms Part 2 of 2 10202016 (pdf)
July 29, 2016 - Unaudited Actuals Workshop
- SCOE Biz 17-01 2015-16 Unaudited Actuals (pdf)
- Part 1 of 2 Unaudited Actuals Manual 2015-16 (pdf)
- Part 2 of 2 Unaudited Actuals Manual 2015-16 (pdf)
June 16, 2016 - AP/AR Setup
June 14, 2016 - HR/Payroll Year End Reminders
- Submitting June 30th Payroll (docx)
- Employee SSN Verification (pdf)
- New Hire Reporting (pdf)
- Payroll Year-End Reminders from SCOE Business Services (pdf)
- Payroll Year End 2016 (docx)
May 26, 2016 - Year End Close Workshop
- Year End Closing Manual 15-16 (pdf)
- Z Closing Check off (xlsx)
- Retire91a for 2013 2014 STRS Compensation Contributions (pdf)
May 12, 2016 - Next Fiscal Year Workshop
- Statement of Reasons for Excess Reserves (xlsx)
- Statement of Reasons for Excess Reserves example (xlsx)
- Balancing Spreadsheet 16-17 (xlsx)
- Next Fiscal Year Workshop manual, May 12, 2016 (pdf)
- 1 FISCAL YEAR START UP FORM FY17 (docx)
- 16-15 Adopted Budget Summary docs (docx)
April 19, 2016 - Payroll Concepts Retirement
- Scenarios retirement (pdf)
- Retirement 2016 (pdf)
- Process for Refunding CalSTRS Excess DBS Contributions (pdf)
- STRS Employer Directive 2016-01 (pdf)
- STRS Employer Directive 2016-02 (pdf)
- STRS Employer Directive 2016 03 (pdf)
March 14, 2016 - FY17 Budget Development Workshop
February 23, 2016 - Position Control Workshop
October 22, 2015 - Interim Reporting Workshop