Workshop Materials
June 14, 2024 - Frontline ERP - Accounts Payable Accruals Year End Setup Workshop
- FY24 AP Accruals Setup Documentation (pdf)
- FY24 AP Accruals Setup Presentation (pdf)
- FY24 AP Accruals Setup Video
June 14, 2024 - Frontline ERP - Accounts Receivable Accruals Year End Setup Workshop
- FY24 AR Accruals Setup Documentation (pdf)
- FY24 AR Accruals Setup Presentation (pdf)
- FY24 AR Accruals Setup Video
June 6, 2024 - Year-End Closing Workshop
- Year-End Closing Checklist (pdf)
- 2023-24 Year-End Closing Manual (pdf)
- 2023-24 Year-End Closing Powerpoint presentation (pdf)
May 16, 2024 - 2024-25 Next Fiscal Year Workshop
- 2024-25 Next Fiscal Year Workshop Manual (pdf)
- 2024-25 Next Fiscal Year Workshop powerpoint presentation (pdf)
- SCOE Biz 24-19 May Revision Guidance (pdf)
- SCOE Biz 24-20 2024-25 Adopted Budget Process (pdf)
- Next Fiscal Year Startup Form FY25 (pdf)
- Signature Authorization Form (pdf)
April 18, 2024 - Frontline ERP - FY24 HR/PAYROLL Annual Review
- Frontline ERP HR-Payroll Annual Review April 2024 (pdf)
- HR Payroll Annual Review 2023-24 final (pdf)
- HR Payroll Annual Review PPT 2023-24 Final (pdf)
- Frontline ERP HR-Payroll Annual Review April 2024 Slides (pdf)
- Frontline ERP HR-Payroll Annual review April 2024 video
March 28, 2024 - FY25 Budget Development Workshop Materials
- FY25 Budget Development Workshop PPT (pdf)
- FY25 Budget Development Workshop (pdf)
- FY Budget Development Workshop video
March 14, 2024 - Position Control For FY25 Budget Development Workshop Materials
- Position Control for FY25 Budget Development Workshop PPT (pdf)
- Position Control for FY25 Budget Development Workshop (pdf)
- Frontline ERP Position Control for FY 24/25 video
January 25, 2024 - General Ledger Mid-Year Cleanup Basics
December 15, 2023 - ACA Reporting Workshop
December 7, 2023- W2 Reporting Workshop
- W2 Reporting 2023 Documentation FINAL (pdf)
- W2 Reporting 2023 PPT-combined (pdf)
- W2 Reporting workshop video
December 1, 2023 - 1099 Reporting Workshop
- 2023 1099 Reporting Final Combined (pdf)
- 2023 1099 Reporting Documentation Final (pdf)
- 2023 1099 Reporting Workshop video
October 19, 2023 - 2023-24 Interim Reporting Workshopp
- 2023-24 Interim Workshop 10.19.2023 (pdf)
- 2023-24 Interim Manual 10.19.2023 Final (pdf)
- 24-06 SCOE Biz October 19 2023 Interim Guidance (pdf)
July 27, 2023 - 2022-23 Unaudited Actual Workshop
- 2022-23 Unaudited Actuals PowerPoint (pdf)
- 24-01: 45-Day Revision (pdf)
- 24-02: 2022-23 Unaudited Actuals (pdf)
- 24-03 SCOE Biz July 27 2023 (pdf)
- 2022-23 Unaudited Actuals Manual (pdf)
June 14, 2023 - Escape - Accounts Payable Accruals Year End Setup Workshop
June 14, 2023 - Escape - Accounts Receivable Accruals Year End Setup Workshop
June 1, 2023 - 2022-23 Year-End Close Workshop
- 2022-23 Year-End Close Powerpoint (pdf)
- 2022-23 Year-End Close Manual (pdf)
- 2022-23 Year-End Close Checklist (pdf)
May 18, 2023 - New Fiscal Year Workshop
- 2023-24 Next Fiscal Year Manual
- Fiscal Year Start-Up Form
- 23-19 SCOE Biz May Revise Budget Adoption Guidance for 2023-24 (pdf)
- 23-20 SCOE Biz 2023-24 Budget Adoption (pdf)
- New Fiscal Year PowerPoint (pdf)
April 13, 2023 - Escape - HR/Payroll Annual Review
- Escape HR-Payroll Annual Review April 2023 Combined Slides (pdf)
- External Payroll and Finance HR-Payroll Annual Review April 2023 (pdf)
- Escape HR-Payroll Annual Review April 2023 (pdf)
- HR/Payroll Annual Review video
March 30, 2023: FY24 Budget Development Workshop
- FY24 Budget Development Workshop (PDF)
- FY24 Budget Development Workshop PowerPoint Presentation (PDF)
March 16, 2023: Position Control FY24 Budget Development Workshop
- Position Control for FY24 Budget Development Workshop Documentation (pdf)
- Position Control for FY24 video
December 16, 2022: ACA Reporting Workshop
December 9, 2022: W2 Reporting Workshop
December 1, 2022: 1099 Reporting Workshop
- 1099 Review Checklist for 2022 (pdf)
- 2022 1099 Reporting Documentation (pdf)
- 1099 Reporting Workshop video
November 17, 2022: Mini-training Cash Flow Projections
October 31, 2022: Budget Review/Cleanup training/working session
October 20, 2022 2022-23 Interim Reporting Workshop
- 2022-23 Interim Reporting Workshop Manual (pdf)
- SCOE Biz 23-07 (pdf)
- Interim Reporting Workshop Combined PowerPoint Presentation (pdf)
September 29, 2022 Payroll Management for CBOs
September 9, 2022 Manual Payroll Training
- Escape Manual Payroll Revised Sept 2022 (pdf)
- Manual Payroll Procedures Updated 09.05.22 (pdf)
- Manual Payroll Training 09.09.22 ppt (pdf)
- Sample Repay Letter (pdf)
- Manual Payroll Training video
July 28, 2022 2021-22 Unaudited Actuals Workshop
- 2021-22 Unaudited Actuals Workshop Manual (pdf)
- SCOE Biz 23-02 (pdf)
- SCOE Biz 23-03 (pdf)
- PowerPoint Presentation
June 15, 2022 - 2021-22 AR and AP Accrual Setup
- FY22 AR Accruals Setup Presentation (pdf)
- FY22 AR Accruals Setup Documentation (pdf)
- FY22 AP Accruals Setup Presentation (pdf)
- FY22 AP Accruals Setup Documentation (pdf)
June 2, 2022 - Year-End Close Workshop
May 19, 2022 - Next Fiscal Year Workshop
- Next Fiscal Year Workshop May 19, 2022 combined (pdf)
- 2022-23 Next Fiscal Year Workshop Manual 05.19.2022 (pdf)
- Signature Authorization Form (pdf)
- Fiscal Year Startup Form FY23 (pdf)
April 13, 2022 - HR/Payroll Annual Review Workshop
- 2021-2022 Escape HR-Payroll Annual Review (pdf)
- 2021-2022 Escape HR-Payroll Annual Review PPT (pdf)
- 2021-2022 External Fiscal Services HR-Payroll Annual Review (pdf)
- 2021-2022 External Fiscal Services HR-Payroll Annual Review PPT (pdf)
- Escape Quick Keys (pdf)
- Date Logic Chart (pdf)
- Payroll Procedures - Supplemental (docx)
- Payroll Procedures - Regular (docx)
- HR/Payroll Annual Review video
April 1, 2022 - PADC Web-Based Application Part II P-2 and Class Size Penalties
March 31, 2022 - 2022-23 Budget Development Workshop
- FY22-23 Budget Development Workshop (pdf)
- FY22-23 Budget Development Workshop PPT (pdf)
- FY22-23 Budget Development Workshop Video
March 17, 2022 - Position Control for Budget Development
- FY22-23 Position Control for Budget Development Workshop (pdf)
- FY22-23 PPT Position Control for Budget Development Workshop (pdf)
December 17, 2021 - Escape 2021 ACA Reporting Workshop
- 2021 ACA Reporting Documentation (pdf)
- 2021 ACA Presentation (pdf)
- ACA Hours Determination Template (xlsx)
December 10, 2021 - Escape 2021 W2 Reporting Workshop
- 2021 W2 Reporting Documentation (pdf)
- 2021 W2 Reporting PPT (pdf)
- Deceased Employees, Rev. 11/2021 (pdf)
December 2, 2021 - Escape 2021 1099 Reporting Workshop
- 2021 1099 Reporting Documentation (pdf)
- 2021 1099 Reporting PPT (pdf)
- 2021 1099 Reporting Checklist (pdf)
- 2021 1099 Reporting video
November 17, 2021 - HR/Payroll Concepts
- Payroll Concepts 2021 Deductions and Withholdings (pdf)
- Payroll Concepts 2021 Deductions and Withholdings Final PPT (pdf)
- State Withholdings Template Exercises 2021 (xlsx)
- Federal Withholdings Template Exercises 2021 (xlsx)
October 21, 2021 - Interim Workshop
- 22-07 SCOE Biz October 21 2021 Interim (pdf)
- 2021-22 Interim Workshop Manual 10.21.2021 (pdf)
- 2021-22 Interim Workshop presentation combined 10.21.2021 (pdf)
September 29, 2021, Escape - HFA Sick Leave Setup (Healthy Family Leave Act)
- HFA Sick Leave Setup video
- Escape HFA Sick Leave Setup & Grant (Rev. October 2021)
- AB1522 HFA Leaves 9-29-2021 Powerpoint (pdf)
September 14, 2021, Manual Payroll
August 6, 2021 HR/Payroll Concepts
- HR/Payroll Concepts video
- Employee Classifications (pdf)
- Paying Employees (pdf)
- Gross Pay Calculation Templates (xlsx)
- Payroll Concepts August 2021, Rev. 11/2021 (pdf)
- Paystub Example (pdf)
- Salary Computations (pdf)
- Timing of Payments Aug 2021
July 29, 2021 Unaudited Actuals workshop
- 2020-21 Unaudited Actuals Workshop Manual (pdf)
- 2020-21 Unaudited Actuals Workshop presentation (powerpoint)
July 14, 2021 - Escape New User HR/Payroll
- Additional Pay, Contributions and Deductions Batch (pdf)
- Employee Management Tabs 2021 (pdf)
- Manual Payroll Escape Steps (pdf)
- Leave Process (pdf)
July 14, 2021 - New Escape AP User
June 18, 2021 - 2020-21 AR and AP Accrual Setup
- FY21 AR Accruals Setup Presentation (pdf)
- FY21 AR Accruals Setup Documentation (PDF)
- FY21 AP Accruals Setup Presentation (pdf)
- FY21 AP Accruals Setup Documentation (pdf)
June 3, 2021 - 2020-21 Year-End Close Workshop
May 13, 2021 - Next Fiscal Year Workshop
- Statement of Reasons for Excess Reserves 5-14-2021
- Fiscal Year Start-Up Form 2021-22 (pdf)
- 2021-22 Next Fiscal Year Workshop Manual (pdf)
- Presentation Slides Combined-Final (pdf)
April 15, 2021 - HR/Payroll Annual Review
- 2020-21 Escape HR-Payroll Annual Review video
- 2020-2021 Escape HR-Payroll Annual Review (pdf)
- 2020-2021 Escape HR-Payroll Annual Review PPT (pdf)
- 2020-2021 Business Services PERS HR-Payroll Annual Review (pdf)
- 2020-2021 Business Services HR-Payroll Annual Review PPT (pdf)
April 1, 2021 - FY2021-22 Budget Development
- FY2021-22 Budget Development video
- FY21-22 Budget Development Guide (pdf)
- FY21-22 SCOE_Budget Development 2021 Powerpoint (pdf)
March 18, 2021 - Position Control for Budget Development
- Position Control for Budget Development Workshop video
Use passcode: P*k6P?5D - FY21-22 FINAL Documentation - Position Control for Budget Development Workshop (pdf)
- FY21-22 FINAL PPT - Position Control for Budget Development Workshop (pdf)
March 5, 2021 - Escape Finance User Group
February 24, 2021 - Escape Setup for STRS Reform
- Escape STRS Reform Workshop video
Use passcode: X65Cfd1? - Escape Setup for STRS Reform
- Escape Setup for STRS Reform Powerpoint presentation
- Escape Setup for STRS Reform - Q & A Follow up
February 4, 2021 - Budget Review/Preparing for 2nd Interim Reporting
- Mini-Training 2nd Interim Prep 2-4-21 (pdf)
- Prepare budget and reminders section checklist-mini-workshop_2-4-2021 (pdf)
December 16, 2020 - 1099 Reporting Workshop
- Wire Transfer Procedures for LEAs 1099 (pdf)
- Foreign and CA Nonresident Alien Vendors (pdf)
- 2020 1099 Reporting FINAL PPT (pdf)
- 1099_and_Backup_Withholding_Handouts (IRS) (pdf)
- 2020 1099 Reporting Documentation Final (pdf)
December 11, 2020 - ACA Reporting Workshop
December 11, 2020 - W2 Reporting Workshop
November 17, 2020 - HR/Payroll Concepts
- Payroll Concepts - Day 2 Deductions and Withholdings (pdf)
- Payroll Concepts - Day 2 Federal and State Exercise Answer Keys (pdf)
October 22, 2020 - 2020-21 Interim Reporting
- 2020-21 Interim Reporting Final Combined Manual (pdf)
- 2020-21 Interim Reporting Final Combined Slide Presentation (pdf)
October 12, 2020 - Cash Flow Projection Workshop
October 7, 2020 - Escape Finance User Group
- Escape AR User Handbook (pdf)
- Escape AP User Handbook (pdf)
- Finance User Group Handout Oct 7 2020 (pdf)
- Business Services - Finance User Group Meeting October 7th 2020 (pdf)
- Business Services - employee-or-independent-contractor-factsheet CalPERS (pdf)
- Requisition Life Cycle Flow Chart (pdf)
- Finance User Group 10-7-2020 PPT - COMBINED (pdf)
September 18, 2020 - 2019-20 Escape Tracking and Reporting Covid-19 Leaves
- Escape Tracking and Reporting COVID-19 Leaves, Rev. 10/6/20
- Escape Tracking and Reporting COVID-19 Leaves PowerPoint Presentation (pdf)
September 17, 2020 - HR/Payroll Concepts
July 30, 2020 - 2019-20 Unaudited Actuals
- 2019-20 Unaudited Actuals Workshop Manual revised and posted
- 2019-20 Unaudited Actual Workshop Slide Presentation
- 21-03 SCOE Biz July 30 2020 with attachments
- 1 21-02 SCOE Biz UA 2019-20
July 8, 2020 - Balancing Payroll Basics
June 18, 2020 - Accounts Payable and Accounts Receivable Accruals Setup
- AR Accruals FY20 Year End Setup Documentation (pdf)
- AR Accruals FY20 Year End Setup Presentation (pdf)
- AP Accruals Setup Presentation (pdf)
- AP Accruals Setup Documentation (pdf)
June 4, 2020 - Year End Close 2019-20 Workshop
- Closing Check-off list - 2019-20
- Year-End Close 2019-20 Manual, Rev. 6-5-20
- Year-End Close 2019-20 Workshop Full Slide Deck
May 14, 2020 - Next Fiscal Year Workshop
- Statement of Reasons for Excess Reserves (xlsx)
- Fiscal Year Start Up Form (pdf)
- 2020-21_Next_Fiscal_Year_Workshop_Manual_Final
- Next Fiscal Year Workshop Powerpoint Slides 5-14-2020 Combined (pdf)
May 7, 2020 - Escape HR/Payroll Annual Review
- External Fiscal Services Payroll and Retirement 5-7-2020 Powerpoint
- Escape HR-Payroll Annual Review 5-7-2020
- Escape HR-Payroll Annual Review 5-7-2020 Powerpoint
- External Fiscal Services Payroll and Retirement Manual 5-7-2020
March 26, 2020 - Budget Development FY2020-2021Workshop
March 26, 2020 - Position Control for Budget Development FY2021Workshop
December 13. 2019 - W2 and ACA Reporting
December 3, 2019 - 1099 Reporting
- New Check-Off List for 2019 1099 Review (pdf)
- ReqPay28 - Vendor Activity History (pdf)
- 1099 Reporting 2019 Documentation (pdf)
- Foreign and CA Nonresident Alien Vendors and Wire Transfers - Escape and Business Services (pdf)
September 9, 2019 - HR/Payroll User Group
- CalPERS Reminders 09-09-2019 (docx)
- STRS HR Payroll User Group Meeting Sept 9 2019 (docx)
- Classified Vac Pay for STRS Election Handout 09 09 2019 (pdf)
- HR Payroll User Group 9-9-19 Example Answers Combined (pdf)
- Q&A Follow Up to User Group Meeting 09 09 2019 (docx)
June 19, 2019 - AP Year End Workshop FY19
June 19, 2019 - AR Year End Workshop FY19
May 23, 2019 - Year End Closing Workshop
May 16, 2019 - Next Fiscal Year Workshop
May 9, 2019 - HR/Payroll User Group Annual Review
- Escape HR/Payroll Annual Review Presentation (pdf)
- Escape HR/Payroll Annual Review Documentation (pdf)
- External Fiscal Services Payroll and Retirement Manual (pdf)
- External Fiscal Services Payroll and Retirement Presentation (pdf)
- Payroll Year End Q & A 2019
March 22, 2019 - District and Charter Workshop
March 21, 2019 - Position Control and Budget Development Workshop
February 15, 2019 - Escape Finance User Group
- Escape Finance User Group 2-15-19 (pdf)
- Legal Update Regarding ABC Test (pdf)
- Finance User Group Meeting February 15 2019 (docx)
February 12, 2019 - HR/Payroll User Group
- HR Payroll User Group February 12, 2019 (pdf)
- External Fiscal Services Review Manual, Rev. 2/12/2019 (pdf)
- PERS STRS User Group Meeting February 12 2019 (pdf)
- Feb 12 2019 HR Payroll User Group Meeting (docx)
December 13, 2018 - 2018 ACA Reporting
December 6, 2018 - W2 and 1099 Workshops
- Foreign and CA Nonresident Alien Vendors (pdf)
- 1099 Reporting 2018 Final (pdf)
- 2018 W2 Handout Documentation Final (pdf)
- Foreign Teachers on J1 Visas (pdf)
October 18, 2018 - Interim Reporting
September 26, 2018 - Payroll Management for CBOs
- Payroll Technician Annual To Do List (xlsx)
- Payroll Procedures (doc)
- Payroll Technician Characteristics (docx)
- Payroll New Hire Checklist (doc)
- Pay22 Payroll Errors (pdf)
- Payroll Procedures Supplementalv2 (doc)
- Payroll Handbook Table of Contents (docx)
- Pay01 Pay09 Pay11 Reports (pdf)
- Monthly Balancing Template (xlsx)
- PAF Sample Blank (docx)
- Fiscal05 (pdf)
- Balancing Transmittal Pay 03 and Pay 15 Comparison (pdf)
September 12, 2018 - HR/Payroll User Group
- External Fiscal Services HR Payroll User Group Sept 12 2018 Updates (pdf)
- PAY15 Report (pdf)
- Pay01 Pay09 Pay11 Reports (pdf)
- Payroll Guide Cover Page and Table of Contents (docx)
- Payroll Procedures Regular -revised (doc)
- Payroll Procedures Supplemental (doc)
- Payroll Technician Annual To Do List (xlsx)
July 27, 2018 - Unaudited Actuals Workshop
- Workshop Agenda
- 2017-18 Unaudited Actuals Manual (pdf)
- SCOE Biz Bulletin 19-02 Unaudited Actuals (pdf)
- SCOE Biz Bulletin 19-03 July 2018 (pdf)
June 20, 2018 - AP/AR Accruals Workshop
May 24 2018 - Year End Close Workshop
- 2017-18 Year End Close Manual (pdf)
- Year End Close Check off list (pdf)
- Revised Step 14 page 2 Year End Close Manual (pdf)
May 16, 2018 - Next Fiscal Year Workshop
May 8, 2018 - HR/Payroll User Group Yearly Review
- HR-Payroll Yearly Review 2017-18 (Escape) (pdf)
- HR Payroll User Group May 8 2018 (Business Services) (pdf)
- HR Payroll Yearly Review Manual May 8, 2018 (Business Services) (pdf)
March 23, 2018 - LCAP Presentation
- Topics LCAP revised 3-21-18 (pdf)
- LCAP sample report #1 (pdf)
- Sample LCAP crosswalk #1 (pdf)
- Sample LCAP Crosswalk #2 (pdf)
- LCAP crosswalk sample 3 (pdf)
March 23, 2018 - Charter/District Workshop
- Charter-Sponsoring District handouts (pdf)
- Charter-Sponsoring District agenda (pdf)
- Charter Workshop March 2018 presentation (pptx)
March 20, 2018 - FY19 Budget Development Workshop
March 20, 2018 - Position Control for FY19 Budget Development Workshop
March 20, 2018 - FY19 Position Control Workshop
March 7, 2018 - Finance User Group
- Copy a Payment Transaction Batch (pdf)
- How to Create a Payment Transaction Batch (pdf)
- Finance User Group Meeting 3-7-2018 (Business Services) (pdf)
March, 2018 - Ask the Auditor
February 5, 2018 - Mid-Year GL Workshop
January 30, 2018 - HR/Payroll User Group
- Retirement Setup for Service Credit (pdf)
- HR Payroll User Group Meeting January 30 2018 (pdf)
- Section 218 Agreements Handout (pdf)
- Form 1945 Handout (pdf)
- PERS Enrollment Form (xls)
- Appt Reconciliation Instructions (pdf)
- Circular Ltr 200-003-17 (pdf)
December 14, 2017 - 1099 Reporting
December 12, 2017 - W2 Reporting
December 12, 2017 - ACA Reporting
October 20, 2017 - Interim Reporting
- 18-05 2017-18 INTERIM reports OCTOBER 2017 10242017 (pdf)
- 17-18 SACS2017ALL Interim Manual Part 1 of 2 for web (pdf)
- 17-18 SACS2017ALL Interim Manual Part 2 of 2 (pdf)
September 13, 2017 - HR/Payroll User Group
- HRPayroll User Group Meeting 9132017 (pdf)
- Salary Schedules and Calendars Setup (pdf)
- Employee Management Hire-Base-Longevity Hierarchy explanation (pdf)
- OASDI and Retirement Overrides flag in Org Record (pdf)
- EDD New Hire Employee06 Report and Fact Sheet (pdf)
September 6, 2017 - Finance User Group
- Finance User Group Meeting 9-6-2017 (pdf)
- Foreign Non-US Vendors Providing Service in US (pdf)
- Escape Steps for Foreign Vendor (pdf)
- Escape Search Data (pdf)
- Escape Notification & Proxy Setup (pdf)
July 27, 2017 - Unaudited Actuals Worksho
- 16-17 Agenda UNAUDITED ACTUALS WORKSHOP (docx)
- 16-17 manual - part 1 of 2 software (pdf)
- 16-17 manual - part 2 of 2 forms (pdf)
- 16-17 CDE P-2 Apportionment (pdf)
- Bulletin 18-01 2016-17 Unaudited Actuals 07272017 (pdf)
June 13, 2017 - HR/Payroll Year End Review User Group
May 25, 2017 - Year End Closing Workshop
- 16-17 Year End Close Manual 05252017 (pdf)
- Z Closing Check Off - 16-17 05122017 (xlsx)
- Retire91a for 2014 2015 STRS Compensation Contributions
May 17, 2017 - Next Fiscal Year End 2017-18 Workshop
- 17-18 Next Fiscal Year Manual 05172017 (pdf)
- 17-14 Adopted Budget - Summary of docs (doc)
- 1. FISCAL YEAR START UP FORM FY18 (docx)
- 17-11b Template Statement of Reasons for Excess Reserves (xlsx)
March 15, 2017 - Position Control and Budget Development Workshop
January 19, 2017/February 3, 2017 General Ledger Clean-Up Parts I and II
- 2016-17 Mid-Year Clean Up - 2.03.2017 (pdf)
- Clearing stale dated checks (outdated warrants) 02032017.pdf