Workshop Materials

June 3, 2021 - 2020-21 Year-End Close Workshop

• Year-End Closing Manual 2020-21

May 13, 2021 - Next Fiscal Year Workshop

• Statement of Reasons for Excess Reserves 5-14-2021
• Fiscal Year Start-Up Form 2021-22 (pdf)
• 2021-22 Next Fiscal Year Workshop Manual (pdf)
• Presentation Slides Combined-Final (pdf)

April 15, 2021 - HR/Payroll Annual Review

• 2020-21 Escape HR-Payroll Annual Review video
• 2020-2021 Escape HR-Payroll Annual Review (pdf)
• 2020-2021 Escape HR-Payroll Annual Review PPT (pdf)
• 2020-2021 Business Services PERS HR-Payroll Annual Review (pdf)
• 2020-2021 Business Services HR-Payroll Annual Review PPT (pdf)

April 1, 2021 - FY2021-22 Budget Development

• FY2021-22 Budget Development video
• FY21-22 Budget Development Guide (pdf)
• FY21-22 SCOE_Budget Development 2021 Powerpoint (pdf)

March 18, 2021 - Position Control for Budget Development

• Position Control for Budget Development Workshop video
  Use passcode: P*k6P?5D
• FY21-22 FINAL Documentation - Position Control for Budget Development Workshop (pdf)
• FY21-22 FINAL PPT - Position Control for Budget Development Workshop (pdf)

March 5, 2021 - Escape Finance User Group

• Escape Finance User Group video

February 24, 2021 - Escape Setup for STRS Reform

• Escape STRS Reform Workshop video
  Use passcode: X65Cfd1?
• Escape Setup for STRS Reform
• Escape Setup for STRS Reform Powerpoint presentation
• Escape Setup for STRS Reform - Q & A Follow up

February 4, 2021 - Budget Review/Preparing for 2nd Interim Reporting

• Mini-Training 2nd Interim Prep 2-4-21 (pdf)
• Prepare budget and reminders section checklist-mini-workshop_2-4-2021 (pdf)

December 16, 2020 - 1099 Reporting Workshop

• Wire Transfer Procedures for LEAs 1099 (pdf)
• Foreign and CA Nonresident Alien Vendors (pdf)
• 2020 1099 Reporting FINAL PPT (pdf)
• 1099_and_Backup_Withholding_Handouts (IRS) (pdf)
• 2020 1099 Reporting Documentation Final (pdf)

December 11, 2020 - ACA Reporting Workshop

• 2020 ACA Presentation (pdf)
• ACA Reporting 2020 (pdf)
• ACA Reporting Codes (pdf)

December 11, 2020 - W2 Reporting Workshop

• W2 Reporting 2020 Presentation (pdf)
• 2020 W2 Handout Documentation (pdf)

November 17, 2020 - HR/Payroll Concepts

• Payroll Concepts - Day 2 Deductions and Withholdings (pdf)
• Payroll Concepts - Day 2 Federal and State Exercise Answer Keys (pdf)

October 22, 2020 - 2020-21 Interim Reporting

• 2020-21 Interim Reporting Final Combined Manual (pdf)
• 2020-21 Interim Reporting Final Combined Slide Presentation (pdf)

October 12, 2020 - Cash Flow Projection Workshop

• Cash Flow Workshop slide deck (pdf)

October 7, 2020 - Escape Finance User Group

• Escape AR User Handbook (pdf)
• Escape AP User Handbook (pdf)
• Finance User Group Handout Oct 7 2020 (pdf)
• Business Services - Finance User Group Meeting October 7th 2020 (pdf)
• Business Services - employee-or-independent-contractor-factsheet CalPERS (pdf)
• Requisition Life Cycle Flow Chart (pdf)
• Finance User Group 10-7-2020 PPT - COMBINED (pdf)

September 18, 2020 - 2019-20 Escape Tracking and Reporting Covid-19 Leaves

• Escape Tracking and Reporting COVID-19 Leaves, Rev. 10/6/20
• Escape Tracking and Reporting COVID-19 Leaves PowerPoint Presentation (pdf)

September 17, 2020 - HR/Payroll Concepts

• Payroll Concepts - Day 1 Employee Classifications and Salary Computations (pdf)

July 30, 2020 - 2019-20 Unaudited Actuals

• 2019-20 Unaudited Actuals Workshop Manual revised and posted
• 2019-20 Unaudited Actual Workshop Slide Presentation
• 21-03 SCOE Biz July 30 2020 with attachments
• 1 21-02 SCOE Biz UA 2019-20

July 8, 2020 - Balancing Payroll Basics

• Payroll Guide - Revised July 2020 with Page Numbers (pdf)
• Payroll Balancing PPT COMBINED (pdf)

June 18, 2020 - Accounts Payable and Accounts Receivable Accruals Setup

• AR Accruals FY20 Year End Setup Documentation (pdf)
• AR Accruals FY20 Year End Setup Presentation (pdf)
• AP Accruals Setup Presentation (pdf)
• AP Accruals Setup Documentation (pdf)

June 4, 2020 - Year End Close 2019-20 Workshop

• Closing Check-off list - 2019-20
• Year-End Close 2019-20 Manual, Rev. 6-5-20
• Year-End Close 2019-20 Workshop Full Slide Deck

May 14, 2020 - Next Fiscal Year Workshop

• Statement of Reasons for Excess Reserves (xlsx)
• Fiscal Year Start Up Form (pdf)
• 2020-21_Next_Fiscal_Year_Workshop_Manual_Final
• Next Fiscal Year Workshop Powerpoint Slides 5-14-2020 Combined (pdf)

May 7, 2020 - Escape HR/Payroll Annual Review

• External Fiscal Services Payroll and Retirement 5-7-2020 Powerpoint
• Escape HR-Payroll Annual Review 5-7-2020
• Escape HR-Payroll Annual Review 5-7-2020 Powerpoint
• External Fiscal Services Payroll and Retirement Manual 5-7-2020

March 26, 2020 - Budget Development FY2020-2021Workshop

• FY20-21 Budget Development Guide (pdf)

March 26, 2020 - Position Control for Budget Development FY2021Workshop

• FY20-21 Position Control for Budget Development Workshop (pdf)

December 13. 2019 - W2 and ACA Reporting

• 2019 ACA Reporting
• 2019 W2 Handout Documentation

December 3, 2019 - 1099 Reporting

• New Check-Off List for 2019 1099 Review (pdf)
• ReqPay28 - Vendor Activity History (pdf)
• 1099 Reporting 2019 Documentation (pdf)
• Foreign and CA Nonresident Alien Vendors and Wire Transfers - Escape and Business Services (pdf)

September 9, 2019 - HR/Payroll User Group

• CalPERS Reminders 09-09-2019 (docx)
• STRS HR Payroll User Group Meeting Sept 9 2019 (docx)
• Classified Vac Pay for STRS Election Handout 09 09 2019 (pdf)
• HR Payroll User Group 9-9-19 Example Answers Combined (pdf)
• Q&A Follow Up to User Group Meeting 09 09 2019 (docx)

June 19, 2019 - AP Year End Workshop FY19

• AP Year End Setup FY19

June 19, 2019 - AR Year End Workshop FY19

• AR Year End Setup FY19

May 23, 2019 - Year End Closing Workshop

• Year End Closing Manual 2018-19 (pdf)

May 16, 2019 - Next Fiscal Year Workshop

• Next Fiscal Year 2019-20 Manual - part 1 (pdf)
• Next Fiscal Year 2019-20 Manual - part 2 (pdf)

May 9, 2019 - HR/Payroll User Group Annual Review

• Escape HR/Payroll Annual Review Presentation (pdf)
• Escape HR/Payroll Annual Review Documentation (pdf)
• External Fiscal Services Payroll and Retirement Manual (pdf)
• External Fiscal Services Payroll and Retirement Presentation (pdf)
• Payroll Year End Q & A 2019

March 22, 2019 - District and Charter Workshop

• March 2019 charter district presentation (pdf)
• March 2019 charter district handouts (pdf)

March 21, 2019 - Position Control and Budget Development Workshop

• FY 20 Budget Development (pdf)
• FY20 Position Control Workshop (pdf)

February 15, 2019 - Escape Finance User Group

• Escape Finance User Group 2-15-19 (pdf)
• Legal Update Regarding ABC Test (pdf)
• Finance User Group Meeting February 15 2019 (docx)

February 12, 2019 - HR/Payroll User Group

• HR Payroll User Group February 12, 2019 (pdf)
• External Fiscal Services Review Manual, Rev. 2/12/2019 (pdf)
• PERS STRS User Group Meeting February 12 2019 (pdf)
• Feb 12 2019 HR Payroll User Group Meeting (docx)

December 13, 2018 - 2018 ACA Reporting

• Escape ACA Reporting 2018 (pdf)

December 6, 2018 - W2 and 1099 Workshops

• Foreign and CA Nonresident Alien Vendors (pdf)
• 1099 Reporting 2018 Final (pdf)
• 2018 W2 Handout Documentation Final (pdf)
• Foreign Teachers on J1 Visas (pdf)

October 18, 2018 - Interim Reporting

• 2018-19 Interim Reporting Manual (pdf)

September 26, 2018 - Payroll Management for CBOs

• Payroll Technician Annual To Do List (xlsx)
• Payroll Procedures (doc)
• Payroll Technician Characteristics (docx)
• Payroll New Hire Checklist (doc)
• Pay22 Payroll Errors (pdf)
• Payroll Procedures Supplementalv2 (doc)
• Payroll Handbook Table of Contents (docx)
• Pay01 Pay09 Pay11 Reports (pdf)
• Monthly Balancing Template (xlsx)
• PAF Sample Blank (docx)
• Fiscal05 (pdf)
• Balancing Transmittal Pay 03 and Pay 15 Comparison (pdf)

September 12, 2018 - HR/Payroll User Group

• External Fiscal Services HR Payroll User Group Sept 12 2018 Updates (pdf)
• PAY15 Report (pdf)
• Pay01 Pay09 Pay11 Reports (pdf)
• Payroll Guide Cover Page and Table of Contents (docx)
• Payroll Procedures Regular -revised (doc)
• Payroll Procedures Supplemental (doc)
• Payroll Technician Annual To Do List (xlsx)

July 27, 2018 - Unaudited Actuals Workshop

• Workshop Agenda
• 2017-18 Unaudited Actuals Manual (pdf)
• SCOE Biz Bulletin 19-02 Unaudited Actuals (pdf)
• SCOE Biz Bulletin 19-03 July 2018 (pdf)

June 20, 2018 - AP/AR Accruals Workshop

• Accounts Receivables Accruals for FY18 (pdf)
• Accounts Payable Accruals FY18 (pdf)

May 24 2018 - Year End Close Workshop

• 2017-18 Year End Close Manual (pdf)
• Year End Close Check off list (pdf)
• Revised Step 14 page 2 Year End Close Manual (pdf)

May 16, 2018 - Next Fiscal Year Workshop

• 2018-19 Next Fiscal Year Manual (pdf)
• Fiscal Year Start Up Form FY19 (pdf)

May 8, 2018 - HR/Payroll User Group Yearly Review

• HR-Payroll Yearly Review 2017-18 (Escape) (pdf)
• HR Payroll User Group May 8 2018 (Business Services) (pdf)
• HR Payroll Yearly Review Manual May 8, 2018 (Business Services) (pdf)

March 23, 2018 - LCAP Presentation

• Topics LCAP revised 3-21-18 (pdf)
• LCAP sample report #1 (pdf)
• Sample LCAP crosswalk #1 (pdf)
• Sample LCAP Crosswalk #2 (pdf)
• LCAP crosswalk sample 3 (pdf)

March 23, 2018 - Charter/District Workshop

• Charter-Sponsoring District handouts (pdf)
• Charter-Sponsoring District agenda (pdf)
• Charter Workshop March 2018 presentation (pptx)

March 20, 2018 - FY19 Budget Development Workshop

• FY19 Budget Development Workshop (pdf)

March 20, 2018 - Position Control for FY19 Budget Development Workshop

• FY19 Position Control Workshop (pdf)

March 20, 2018 - FY19 Position Control Workshop

• FY19 Position Control Workshop (pdf)

March 7, 2018 - Finance User Group

• Copy a Payment Transaction Batch (pdf)
• How to Create a Payment Transaction Batch (pdf)
• Finance User Group Meeting 3-7-2018 (Business Services) (pdf)

March, 2018 - Ask the Auditor

• Ask the Auditor Presentation (pdf)

February 5, 2018 - Mid-Year GL Workshop

• Clearing stale dated checks (outdated warrants) (pdf)
• Mid-Year Cleanup Checklist (xlsx)

January 30, 2018 - HR/Payroll User Group

• Retirement Setup for Service Credit (pdf)
• HR Payroll User Group Meeting January 30 2018 (pdf)
• Section 218 Agreements Handout (pdf)
• Form 1945 Handout (pdf)
• PERS Enrollment Form (xls)
• Appt Reconciliation Instructions (pdf)
• Circular Ltr 200-003-17 (pdf)

December 14, 2017 - 1099 Reporting

• 1099 Reporting 2017 (pdf)

December 12, 2017 - W2 Reporting

• 2017 W2 District Timeline (pdf)
• 2017 W2 Handout Documentation Final (pdf)

December 12, 2017 - ACA Reporting

• ACA Reporting 2017 (pdf)

October 20, 2017 - Interim Reporting

• 18-05 2017-18 INTERIM reports OCTOBER 2017 10242017 (pdf)
• 17-18 SACS2017ALL Interim Manual Part 1 of 2 for web (pdf)
• 17-18 SACS2017ALL Interim Manual Part 2 of 2 (pdf)

September 13, 2017 - HR/Payroll User Group

• HRPayroll User Group Meeting 9132017 (pdf)
• Salary Schedules and Calendars Setup (pdf)
• Employee Management Hire-Base-Longevity Hierarchy explanation (pdf)
• OASDI and Retirement Overrides flag in Org Record (pdf)
• EDD New Hire Employee06 Report and Fact Sheet (pdf)

September 6, 2017 - Finance User Group

• Finance User Group Meeting 9-6-2017 (pdf)
• Foreign Non-US Vendors Providing Service in US (pdf)
• Escape Steps for Foreign Vendor (pdf)
• Escape Search Data (pdf)
• Escape Notification & Proxy Setup (pdf)

July 27, 2017 - Unaudited Actuals Worksho

• 16-17 Agenda UNAUDITED ACTUALS WORKSHOP (docx)
• 16-17 manual - part 1 of 2 software (pdf)
• 16-17 manual - part 2 of 2 forms (pdf)
• 16-17 CDE P-2 Apportionment (pdf)
• Bulletin 18-01 2016-17 Unaudited Actuals 07272017 (pdf)

June 13, 2017 - HR/Payroll Year End Review User Group

• HR-Payroll Yearly Review 2016-17 (pdf)
• Payroll Yearly Review from Business Services 2016-17 (pdf)

May 25, 2017 - Year End Closing Workshop

• 16-17 Year End Close Manual 05252017 (pdf)
• Z Closing Check Off - 16-17 05122017 (xlsx)
• Retire91a for 2014 2015 STRS Compensation Contributions

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May 17, 2017 - Next Fiscal Year End 2017-18 Workshop

• 17-18 Next Fiscal Year Manual 05172017 (pdf)
• 17-14 Adopted Budget - Summary of docs (doc)
• 1. FISCAL YEAR START UP FORM FY18 (docx)
• 17-11b Template Statement of Reasons for Excess Reserves (xlsx)

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March 15, 2017 - Position Control and Budget Development Workshop

• FY18 Position Control Workshop (pdf)
• FY18 Budget Development Workshop (pdf)

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January 19, 2017/February 3, 2017 General Ledger Clean-Up Parts I and II​

• 2016-17 Mid-Year Clean Up - 2.03.2017 (pdf)
• Clearing stale dated checks (outdated warrants) 02032017.pdf

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December 8, 2016 W2, ACA, 1099 Trainings

• ACA Setup Updated 12-1-16 (pdf)

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November 9, 2016 - Payroll Certification Escape Training

• Check Stub and Advise Message (pdf)
• Sales Tax Update in Escape (pdf)

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August 20, 2016 - Interim Reporting Workshop

• 17-04 2016-17 INTERIM reports OCTOBER 2016 10202016 (pdf)
• 2016-17 Interim SAC2016ALL Manual Part 1 of 2 (pdf)
• 2016-17 Interim Manual Forms Part 2 of 2 10202016 (pdf)

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July 29, 2016 - Unaudited Actuals Workshop<

• SCOE Biz 17-01 2015-16 Unaudited Actuals (pdf)
• Part 1 of 2 Unaudited Actuals Manual 2015-16 (pdf)
• Part 2 of 2 Unaudited Actuals Manual 2015-16 (pdf)

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June 16, 2016 - AP/AR Setup

• 2 sided FY16 Year End Closing Activity Chard (pdf)
• Rec FY16 (pdf)
• Pay FY16 (pdf)

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June 14, 2016 - HR/Payroll Year End Reminders

• Submitting June 30th Payroll (docx)
• Employee SSN Verification (pdf)
• New Hire Reporting (pdf)
• Payroll Year-End Reminders from SCOE Business Services (pdf)
• Payroll Year End 2016 (docx)

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May 26, 2016 - Year End Close Workshop

• Year End Closing Manual 15-16 (pdf)
• Z Closing Check off (xlsx)
• Retire91a for 2013 2014 STRS Compensation Contributions (pdf)

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May 12, 2016 - Next Fiscal Year Workshop

• Statement of Reasons for Excess Reserves (xlsx)
• Statement of Reasons for Excess Reserves example (xlsx)
• Balancing Spreadsheet 16-17 (xlsx)
• Next Fiscal Year Workshop manual, May 12, 2016 (pdf)
• 1 FISCAL YEAR START UP FORM FY17 (docx)
• 16-15 Adopted Budget Summary docs (docx)

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April 19, 2016 - Payroll Concepts Retirement

• Scenarios retirement (pdf)
• Retirement 2016 (pdf)
• Process for Refunding CalSTRS Excess DBS Contributions (pdf)
• STRS Employer Directive 2016-01 (pdf)
• STRS Employer Directive 2016-02 (pdf)
• STRS Employer Directive 2016 03 (pdf)

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March 14, 2016 - FY17 Budget Development Workshop

• FY17 Budget Development Workshop

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February 23, 2016 - Position Control Workshop

• Position Control for FY17 (pdf)

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October 22, 2015 - Interim Reporting Workshop

• INTERIM Reports OCTOBER 22, 2015 (pdf)
• 15-16 Part 1 of 2 IT 10-22-2015 (pdf)
• 15-16 Part 2 of 2 Forms 10-22-2015 (pdf)
• FCMAT Fiscal Health Risk Analysis (pdf)
• Balancing Spreadsheet interim (xlsx)
• Interim quiz (pdf)