Home DBUG Resources DBUG Resources Meeting handouts from monthly District Business Users Group (DBUG) meetings are provided here. January 23, 2019 January 2020 DBUG Agenda 20-12 SCOE Biz January 23 2020 with attachments CalPad Update DBUG 01-23-2020 New 2020 W4 Form IT Update DBUG 01-23-2020 Workflow Setup IT Update DBUG 01-23-2020 MidYear GL Cleanup Checklist 19-20 CARS: Gaining Access 2nd Interim Prep Mini-training 012320 with handouts Payroll and Finance Update DBUG 01-23-2020 SELPA Update DBUG 01-23-2020 LCFF calculator mini-training docs November 21. 2019 November 2019 DBUG Agenda November 2019 DBUG Minutes External Payroll and Finance update 11-21-2019 (pdf) 39-2019 Annual Development Fee Accounting Resolution (docx) Audit presentation and manual 2019 (pdf) CalPads Update DBUG 11-21-2019 (pdf) SELPA Update DBUG 11-21-2019 (pdf) 20-11 SCOE Biz November 21 2019 with attachments (pdf) September 27, 2019 DBUG Agenda - September 27, 2019 (pdf) DBUG minutes - September 27, 2019 (pdf) 20-06 SCOE Biz September 27 2019 with attachments (pdf) 20-05 SCOE Biz Special Edition Charter School Legislation (pdf) CalPads Update DBUG 09272019 (pdf) SELPA Update DBUG 09272019 (pdf) External Payroll and Finance update 09272019 (pdf) Principal apportionment presentation slides (pdf) August 22, 2019 DBUG Agenda - August 22, 2019 (pdf) DBUG Minutes August 2019 (pdf) 20-04 SCOE Biz August 22 2019 with attachments (pdf) New Employee Portal Online DBUG 08.22.19 (pdf) MAA Update DBUG 08.22.19 (pdf) SELPA Update DBUG 08.22.19 (pdf) CalPads Update DBUG 08.22.19 (pdf) May 23, 2019 DBUG Agenda, May 23, 2019 (pdf) DBUG Minutes, May 23, 2019 (pdf) 19-19 SCOE Biz May 2019 with attachments (pdf) 19-18 SCOE Biz Cash Borrowing May 2019 with attachments (pdf) CalPads Update DBUG 05.23.19 (pdf) External Payroll and Finance update 05.23.19 (pdf) SELPA update DBUG 05.23.19 (pdf) April 18, 2019 DBUG Agenda, April 18, 2019 (pdf) DBUG Minutes April 18 2019 Payroll and Finance Update DBUG 041819 SCOE Biz 19-16 with Attachments CalPads update 4.18.19 SELPA Update DBUG 041819 MAA Update DBUG 041819 March 22, 2019 DBUG Agenda, March 22, 2019 (.doc) DBUG Minutes, March 22, 2019 (pdf) 19-14 SCOE Biz March 2019 (pdf) SCOE Biz 19-14 Attachments (pdf) Payroll and Finance Update DBUG 03.22.19 (pdf) CalPads Update DBUG 03.22.19 (pdf) 19-15 SCOE Biz Public Hearing Notice (docx) Student Data Day Flyer and Registration (pdf) Topics LCAP section (combined) (pdf) training material - LCAP crosswalk 3-22-19 (pdf) February 22, 2019 DBUG Agenda, February 22, 2019 (pdf) DBUG Minutes, February 22, 2019 (pdf) CalPads Update DBUG 02.22.19 (pdf) Payroll and Finance Update DBUG, 2-22-2019 (pdf) MAA Update DBUG 2.22.19 (pdf) 19-13 SCOE Biz February 2019 combined with attachments (pdf) January 22, 2019 DBUG Agenda, January 22, 2019 (pdf) DBUG Minutes January 22, 2019 (pdf) 19-10 SCOE Biz January 22 2018 (pdf) 19-10 SCOE Biz Attachments 01.22.19 (pdf) Payroll and Finance Update DBUG 01.22.19 (pdf) ESCAPE TIPS Position Control Budget Revisions DBUG 01.22.19 (pdf) ESCAPE TIPS POS20 New Report DBUG 01.22.19 (pdf) CalPads Update DBUG 01.22.19 (pdf) Interest reporting Q&A pre-DBUG 01.22.19 (pdf) November 16, 2018 DBUG Agenda, November 16, 2018 (pdf) DBUG Minutes, November 16, 2018 (pdf) CalPads Update DBUG 11.16.18 (pdf) Payroll and Finance Update DBUG 11.16.18 (pdf) Payroll and Finance 1099 Update DBUG 11.16.18 (pdf) 19-09 SCOE Biz November 16 2018 with attachments (pdf) Audit Review Process Mini Training for CBOs (pdf) October 25, 2018 DBUG Agenda, October 25, 2018 (pdf) DBUG Minutes, October 25, 2018 (pdf) Escape Tips DBUG 10-25-18 (pdf) 19-07 SCOE Biz with attachments 10.25.2018 SELPA update DBUG 10.25.18 (pdf) MAA Update DBUG 10.25.18 (pdf) CalPads Update DBUG 10.25.18 (pdf) Payroll and Finance Update DBUG 10.25.18 (pdf) Budget Prep Mini-training 10.25.18 (pdf) September 21, 2018 DBUG Minutes, September 21, 2018 (pdf) 19-05 SCOE Biz September 21 2018 (pdf) Payroll and Finance update DBUG September 21 (pdf) Principal Apportionment (pdf) Basics of the Principal Apportionment Cycle Infographic Handout 2 (pdf) Principal Apportionment schedule (xlsx) CalPads update DBUG September 21 (pdf) August 24, 2018 DBUG Agenda, August 24, 2018 DBUG Minutes, August 24, 2018 (pdf) CalPads Updates 8-24-2018 DBUG Meeting (pdf) External Payroll and Finance Updates 8-24-2018 DBUG Meeting with attachments (pdf) 19-04 SCOE Biz August 24 2018 with attachments (pdf) May 24, 2018 DBUG Agenda, May 24, 2018 DBUG Minutes, May 24, 2018 18-17 Adopted Budget SCOE BIZ - Summary of docs (pdf) 18-18 DBUG SCOE BIZ May 24 2018 (pdf) 18-18a SCOE Biz attachments (pdf) 18-18b SELPA update (pdf) 18-18c Business Services STRS update (pdf) 18-18d MAA update (pdf) 18-18e IT ESCAPE cheat sheet - creating favorite reports (pdf) April 26, 2018 April 26, 2018 DBUG Agenda (pdf) 18-16 DBUG April 26, 2018 (pdf) 18-15 Cash Borrowing for next fiscal year (pdf) 18-16a ScoeBiz DBUG attachments (pdf) 18-16b SELPA Update (pdf) 18-16c External Fiscal Svc Updates (pdf) 18-16d CalPads Updates (pdf) March 23, 2018 March 23, 2018 DBUG Agenda (pdf) March 23, 2018 DBUG Minutes (pdf) 18-14a SCOE Biz attachments (pdf) 18-14b External Fiscal Svc Updates (pdf) 18-14c SELPA Update (pdf) 18-14d CalPads Update (pdf) 18-14 DBUG March 03232018 (pdf) Topics LCAP revised 3-21-18 (pdf) Sample LCAP crosswalk #1 (pdf) Sample LCAP Crosswalk #2 (pdf) LCAP crosswalk sample 3 (pdf) February 22, 2018 February 22, 2018 DBUG Agenda (pdf) DBUG Minutes 2-22-18 (pdf) 18-12 DBUG February 2018 (pdf) 18-12a SELPA update (pdf) 18-12b CalPads update (pdf) January 26, 2018 January 26, 2018 DBUG Agenda (pdf) DBUG Minutes January 012618 (pdf) 18-09 SCOE BIZ DBUG January 01262018 (pdf) 18-09a DBUG SCOE Biz Attachements (pdf) 18-09b Business update (pdf) 18-09c SELPA update (pdf) 18-09d MAA update (pdf) 18-09e CALPADS update (pdf) Firestorm Disaster Documents Fire Recovery FAQ - 11-13-2017 (pdf) Fire Recovery FAQ - 10-25-17 Original post (pdf) SAMPLE forms for enrollment and homeless status 10.25.17 (pdf) Fire Related Reporting in CALPADS and SIS 10.25.2017 Presentation slides (pdf) Salary Advances Procedures (pdf) Emergency School Closure Attendance Procedures-Aeries (pdf) Emergency School Closure Attendance Procedures-SchoolWise (pdf) 10-25-17 Firestorm Recovery Attendance Accounting memo (pdf) LEA Needs Assessment for Project SERV (pdf) Emergency Assistance and Project SERV webinar presentation 10.26.17 (pdf) November 16, 2017 DBUG Agenda, November 16, 2017 (pdf) DBUG Minutes 11-16-2017 (pdf) 18-07 Audit requirements 11-7-2017 (pdf) 18-08a DBUG SCOE Biz Attachements (pdf) 18-08b SELPA update (pdf) 18-08c CalPads update (pdf) 18-08 DBUG November 11-16-2017 (pdf) October 30, 2017 18-06 DBUG October with attachments 10302017 September 21, 2017 DBUG Agenda September 21, 2017 (pdf) DBUG Minutes September 21, 2017 (pdf) 18-04 DBUG September 2017 (docx) 8-04a SCOE Biz Attachments (pdf) 18-04b External Fiscal Services September Update (pdf) August 25, 2017 DBUG Agenda August 25. 2017 DBUG Minutes 8-25-17 (pdf) 18-03 DBUG August 2017 (docx) 18-03a Thing to do August - September (xlsx) 18-03b CALPADS update (docx) 18-03c External Fiscal Service Updates 08252017 (pdf) 18-03d SELPA update - SEMA SEMB sub yr tracking (pdf) 18-03e Escape Tips and Tricks DBUG 8-25-17 (pdf) July 27, 2017 DBUG Agenda July 27, 2017 (pdf) 18-02 DBUG July 27 2017 (docx) 18-02a CALPADS update DBUG July 27, 2017 (pdf) 18-02b CA Dept of Tax and Fee Administration - new agencies (pdf) 18-02c MAA Program Update (pdf) 18-02d CDE Monthly Payment Schedule (pdf) 17-18 Enacted Budget 07252017 (doc) May 25, 2017 17-13 DBUG Agenda May 25, 2017 (pdf) 17-13 DBUG May 25 2017 (pdf) 17-13a Escape Tips for DBUG 5-24-17 (pdf) 17-13b STRS AP IRS info 05252017 (pdf) April 28, 2017 DBUG Agenda April 28, 2017 (pdf) 17-11 DBUG April 2017 04262017 (pdf) 17-11a External Fiscal Services Update (pdf) 17-11b Template Statement of Reasons for Excess Reserves (xlsx) 17-11c Mass Update Employee Detail (pdf) 17-11d CALPADS Update DBUG Presentation 4-28-17 (pdf) 17-12 Cash Borrowing for next fiscal year (pdf) March 31, 2017 DBUG Agenda March 31, 2017 (pdf) 17-10 DBUG March 03302017 (pdf) 17-10a Class Size Penalties (pdf) 17-10b EDD BOE and Reminders (pdf) 17-10v 1617 state of Dist PP Pres 0328 (pdf) 17-10w POS4b parameters (pdf) 17-10x POS4b sample (pdf) 17-10y Fair Share-LCFF growth NO Suppl Con grant factor 2 (xlsx) 17-10z STRS PERS liability 0%.xlsx CALPADS UPDATES DBUG March 2017.pdf DBUG 33117 Report Samples (pdf) February 24, 2017 DBUG Agenda February 24, 2017 (pdf) 17-08 DBUG February 02212017 (pdf) 17-08 SELPA update ERMHS allowable expenditures (pdf) 17-08a Budget Guidelines 2017-18 (pdf) 17-08a Budget Development Monthly Calendar Timeline (pdf) 17-08b Basics of the PA Principal Apportionment Cycle Infographic Handout (pdf) 17-08c Budget Development timeline 02242017 (xlsx) 17-08d Budget Development Calendar COE 16-17 (xls) 17-08e mental health 6512 02242017 (pdf) Budget Guidelines 2017-18 (docx) Budget Development Calendar 2017-18 (no letterhead) (docx) January 27, 2017 DBUG Agenda January 27, 2017 (pdf) DBUG Minutes-January 27, 20717 (pdf) 17-07 DBUG January 201 12012016 (pdf) 17-07 DBUG January 27 2017 with attachments (pdf) 17-07a CALPADS Fall 2 DBUG 1-27-17 (pptx) 17-07b DBUG Presentations with handouts (pdf) November 17, 2016 DBUG Agenda November 17, 2016 (pdf) DBUG Minutes 11-17-16 (pdf) 17-05 DBUG November 2016 11172016 (pdf) 17-05b CALPADS DBUG November 2016 Fall 1 (pdf) 17-05c FALL-1-Data-Mapping-Guide-1 (pdf) 17-05d How_Certified_CALPADS_Data_are_Used_and_Consequences (pdf) 17-05e Sonoma COE - Presentation on Facilities - 11-17-16 (pdf) AB 1245 May Affect the Following if Not Already Making Payroll Tax Deposits Electronically (pdf) Off Salary Schedule 200-048-16 (pdf) Military Service Credit200-056-16 (pdf) Form PERS MSD 369A military-service-credit (pdf) EDD Letter for DBUG (pdf) 200-050-16 compensation earnable (pdf) Check Stub and Advise Message (pdf) Sales Tax Update in Escape (pdf) Escape Training 11-9-16 Adjust Pay, Additional Pay, Balancing Tools (pdf) October 20, 2016 DBUG Agenda October 20, 2016 (pdf) 17-04 DBUG October 2016 0928016 (pdf) 17-04a SSN Verification File (pdf) 17-04b Using Requisition Templates (pdf) 17-04c Did you know You can mass copy invoices on your list (pdf) 99 Table of Contents - SCOE Biz Bulletin 10042016 (xlsx) September 30, 2016 DBUG Agenda September 30, 2016 (pdf) DBUG Minutes September 30, 2016 (pdf) 17-03 DBUG September 2016 (pdf) 17-03 DBUG Sept 2016 with Attachments (pdf) 17-03a Thing to do Oct-Nov Sheet1 (pdf) 17-03b Fixed Asset Import Template(Escape) (xlsx) 17-03c Fixed Assets How to use Escape 9-30-16 (pdf) 17-03d Escape Fixed Asset System-Helpful Hints (pdf) 17-03e 7 Tips for Updating Your District Fixed Assets System (pdf) 17-03f SCO Mandate Cost Claiming Instructions CAASSPP 1516_sd_caaspp369 09292016 (pdf) 17-03g SELPA update (pdf) August 26, 2016 DBUG Agenda August 26, 2016 (pdf) DBUG Minutes 8-26-16 (pdf) 17-02 DBUG August 2016 08262016 (pdf) 17-02 DBUG August 2016 Attachments (pdf) 17-02 DBUG August 2016 with attachments (pdf) 17-02a Thing to do August - September Sheet1 (pdf) 17-02b Every Student Succeeds Act SCLC and CDE docs (pdf) 17-02c MAA DBUG update Aug 2016 (pdf) DBUG Discussions for August 2016 (pdf) ES 732 ER Cert of IC Status (pdf) CalSTRS Retiree Earnings Paid Through Accounts Payable (pdf) May 26, 2016 DBUG Agenda May 26, 2016 (pdf) DBUG Minutes 5-26-16 (pdf) 16-16 DBUG May 2016 (pdf) April 28, 2016 DBUG Agenda April 28, 2016 (pdf) DBUG Minutes 4-28-16 (pdf) 16-13 DBUG April 2016 04252016i (pdf) 16-13a SB3 Minimum Wage to 15 (pdf) 16-13b CALPADS Powerpoint (pdf) 16-13c CalSTRS Employer Directive 2016-06 Retirement Incentive Program (pdf) 16-13d SELPA update (pdf) 16-13e AB 403 (pdf) 99 Table of Contents SCOE Biz Bulletin 04252016 (pdf) March 25, 2016 DBUG Agenda 3-25-16 (pdf) DBUG Minutes 3-25-16 (pdf) 16-11 DBUG March 2016 (pdf) 16-11a Template Statement of Reasons for Excess Reserves (xlsx) 16-11b SELPA update (pdf) February 26, 2016 DBUG Agenda 2-26-16 (pdf) 16-10 DBUG February 2016 (pdf) 16-10a Sample School Board Resolution Supporting Children's Education and Health (pdf) 16-10b Children's Education Health Care Protection Act of 2016 (pdf) 16-10c CALPADS Free and reduced rules 2015-16 (pdf) 16-10d CALPADS Debug (pdf) 16-10e SELPA update (pdf) 16-10f Expanded TK Calculator (pdf) January 26, 2016 DBUG Agenda January 26, 2016 (pdf) DBUG Minutes January 26, 2016 (pdf) 16-08 DBUG January 2016 (pdf) 16-08a Educator Effectiveness- Expense Report template (pdf) 16-08b SELPA update (pdf) 16-08d CALPADS Debug January 2016 (pdf) 16-08c-calpads Flash 111 (pdf) November 20, 2015 DBUG Minutes November 20, 2015 (pdf) 16-07 DBUG November 2015 (pdf) 16-17a SCOE Biz attachments (pdf) 16-07b SELPA update (pdf) October 22, 2015 DBUG Minutes October 22, 2015 (pdf) DBUG Agenda October 22, 2015 (pdf) 16-04 DBUG October 2015 (pdf) 16-04b STRS Excess DBS Contributions (pdf) 16-04c SELPA update (pdf) September 25, 2015 DBUG Minutes September 25, 2015 (pdf) DBUG Agenda September 25, 2015 (pdf) 16-03 DBUG September 2015 (doc) 16-03b SCOE Biz attachments (pdf) 16-03c SELPA update (pdf) August 28, 2015 DBUG Agenda August 28, 2015 (pdf) DBUG Minutes August 28, 2015 (pdf) 16-02 DBUG August 2015 (doc) 16-02a Thing to do August - September (xlsx) 16-02b ESEA Title I Schoolwide Guidance USDE (pdf) 16-02c Immunization (pdf) 16-02d Other handouts (pdf) May 29, 2015 DBUG Minutes May 29, 2015 (pdf) DBUG Agenda May 29, 2015 (pdf) 15-16 DBUG May 29, 2015 (doc) 2015-16 Adopted Budget Guidance (doc) 15-16 May Revision Dartboard (pdf) 15-16a SELPA update (pdf) April 24, 2015 DBUG Agenda April 24, 2015 (pdf) DBUG Minutes April 24, 2015 (pdf) 15-15 DBUG April 2015 (doc) 15-15a SCOE Biz attachments (pdf) 15-15b SELPA update (pdf) March 26, 2015 DBUG Agenda March 26, 2015 (pdf) DBUG Minutes March 26, 2015 (pdf) 15-13 DBUG March 2015 (doc) 15-13b Omni Circular excerpted slides (pdf) 15-13d Healthy Schools Act - Pesticides (pdf) 15-13e Board Policy 3100 Fund Balance (docx) 15-13e SELPA and other DBUG handouts (pdf) February 26, 2015 DBUG Agenda February 26, 2015 (pdf) DBUG Minutes February 26, 2015 (pdf) 15-11 DBUG February 26 2015 (doc) 15-11 SCOE Biz February DBUG with Attachment (pdf) 15-11a MPPandLCAP PPT 02262015 DBUG (pptx) 15-11b SELPA update (pdf) February 12, 2015 15-12 Bulletin, 2014-15 Second Interim Guidance (doc) 2014-15 Common Message, Appendix A, Off Salary Schedule Payment Examples (docx) 2014-15 Common Message, Second Interim, to LEAs (docx) 2014-15 Balancing Spreadsheet, Second Interim (xlsx) January 20, 2015 DBUG Agenda January 20, 2015 (pdf) DBUG Minutes January 20, 2015 (pdf) 15-09a January DBUG Handouts with Dartboard (pdf) 15-09 SCOE Biz January DBUG 2015 (doc) 15-09 SCOE Biz January DBUG with Attachments (pdf) 15-09b SELPA update (pdf) November 21, 2014 DBUG Agenda November 21, 2014 (pdf) DBUG Minutes, November 21, 2014 (pdf) 15-08 DBUG November 2014 (doc) 15-07 Audit requirements (doc) 15-08a SCOE Biz attachments (pdf) 15-08b SELPA update (pdf) 15-08c Direct Costs for Student in COE program (pdf) Updates from the Auditors 2014 (pptx) October 24, 2014 DBUG Minutes October 24, 2014 (pdf) DBUG Agenda, October 24, 2014 (pdf) 15-05 DBUG October 2013 (doc) 15-05a Committed Reserves (pdf) 15-06b MAA correspondence (pdf) 15-06c SELPA Updates (pdf) 15-06d Special Ed Fee Options (pdf) 15-06d COE NPS LCI Revenue Transfer Under LCFF (pdf) 15-06 2014-15 Interim reports October 2014 (doc) Balancing Spreadsheet 14-15 Interim (xlsx) September 23, 2014 DBUG Minutes, September 23, 2014 (pdf) DBUG Agenda, September 23, 2014 (pdf) 15-04 DBUG, September 23, 2014 (doc) 15-04a Rainy Day Fund Proposition 2 (pptx) August 25, 2014 DBUG Minutes, August 25, 2014 (pdf) DBUG Agenda, August 25, 2014 (pdf) 15-02 DBUG, August 25, 2014 (doc) 15-03a Things to do in August/September (xlsx) May 28, 2014 DBUG Agenda, May 28, 2014 (pdf) 14-17a ACA Measurement Period Pay60 Escape Report (pdf) 14-17 DBUG, May 28, 2014 (doc) April 25, 2014 DBUG Minutes, April 25 2014 (pdf) DBUG Agenda, April 25, 2014 (pdf) 14-14 DBUG, April 25, 2014 (doc) 14-14b SELPA Handouts (pdf) 14-14a SCOE Biz Handouts (pdf) March 26, 2014 DBUG Minutes, March 26, 2014 (pdf) DBUG Agenda, March 26, 2014 (pdf) 14-13 DBUG, March 26, 2014 (doc) 14-13a Bulletin Attachments (pdf) 14-13b K-3GSA Crosswalk (pdf) 14-13c Retro-Payroll Process, Feb 2014 (pdf) Leave Response Legal Memo, March 2014 (pdr) Retro Salary Schedule Set-up Process (docx) February 25, 2014 DBUG Minutes, February 25, 2014 (docx) DBUG Agenda, February 25, 2014 (pdf) 14-11 DBUG, February 25, 2014 (doc) 14-11b Balancing Spreadsheet (xlsx) 14-11c LCFF Accounting Changes (docx) 14-11d SELPA (pdf) 14-11e Handouts, Audit LCFF Calculation Changes (pdf) 14-11f P-1 Monthly Payments CDE (pdf) January 22, 2014 DBUG Minutes, January 22, 2014 (pdf) DBUG Agenda, January 22, 2014 (pdf) 14-10 DBUG, January 22, 2014 (doc) 14-10a DBUG, SCOE BIZ Handouts (pdf) 14-10b SpecEd MAA (pdf) November 22, 2013 DBUG Minutes, November 22, 2013 (docx) DBUG Agenda, November 22, 2013 (pdf) 14-08 DBUG, November 22, 2013 (doc) 14-07 Audit Requirements (doc) 14-09a SELPA MAA Information (pdf) October 22, 2013 DBUG Minutes, October 22, 2013 (docx) DBUG Agenda, October 22, 2013 (pdf) 14-06 DBUG, October 22, 2013 (doc) First Interim Workshop 13-14 (pptx) 14-06a Example of Parent Correspondence for FRMP (pdf) 14-06b RESIG Announcement (pdf) 14-06c SELPA Update (pdf)
