DBUG Resources

Meeting handouts from monthly District Business Users Group (DBUG) meetings are provided here.

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COVID-19 Fiscal Guidance

• COVID-19 Funding Funds- Part II 1/25/2021 (pdf)
• LCAP Fiscal Perspective - Updated 9/29/2020
• COVID19 Closure Report Questions
• COVID-19 Funding Sources - Updated 9/24/2020
• Attendance Reporting Matrix, updated 9/24/2020

May 25, 2023

• DBUG Agenda May 25, 2023 (pdf)
• 23-21 SCOE Biz May 2023 (pdf)
• External Payroll and Finance May 2023 (pdf)
• SELPA May 2023 (pdf)
• CALPADS May 2023 (pdf)
• SMAA May 2023 (pdf)

April 27, 2023

• April 2023 DBUG Agenda (pdf)
• SCOE Biz 23-17: Cash Borrowing (pdf)
• SCOE Biz 23-18 (pdf)
• External Payroll and Finance April 2023 (pdf)
• SELPA April 2023 (pdf)

March 23, 2023

• March 23, 2023 DBUG Agenda (pdf)
• 23-15 SCOE Biz Public Hearing Notice virtual option Budget and LCAP (pdf)
• 23-16 SCOE Biz March 23 2023 (pdf)
• March 2023 DBUG Meeting External Payroll and Finance Final (pdf)
• SELPA-DBUG March (pdf)
• RESIG cost increase overview DBUG March 2023 (pptx)
• CALPADS DBUG March 2023 (pdf)
• LCAP Training 3.23.23 (pdf)

February 23, 2023

• DBUG Agenda February 2023 (pdf)
• SCOE Biz 23-14 includes P-1 Apportionment Summary and Monthly Payments (pdf)
• SELPA-DBUG February (pdf)
• PA Summary22p1 Final (pdf)
• Monthly Payment Schedule by LEA (pdf)
• CALPADS DBUG February 2023 (pdf)

January 26, 2023

• January 26, 2023 DBUG Agenda (pdf)
• SCOE Biz 23-12 (pdf)
• SCOE Biz 23-13 Auditor Selection (pdf)
• External Payroll and Finance January 2023 (pdf)
• SELPA January 2023 (pdf)
• CalPads January 2023 (pdf)
• SMAA January 2023 (pdf)
• Escape Reminders (pptx)
• Material Decrease Presentation (pdf)

November 17, 2022

• November 17, 2022 DBUG Agenda (pdf)
• 23-10 SCOE Biz 2021-22 Audit (pdf)
• 23-11 SCOE Biz November 17 2022 (pdf)
• CALPADS DBUG November 2022 (pdf)
• Nov 2022 DBUG Meeting External Payroll and Finance Final (pdf)
• SELPA Letterhead-DBUG November Revised (pdf)

October 20, 2022

• October 20, 2022 DBUG Agenda (pdf)
• Oct 2022 DBUG Meeting External Payroll and Finance (pdf)
• SELPA Letterhead-DBUG October (pdf)
• 23-08 SCOE Biz October 20 2022 (pdf)
• CALPADS DBUG October 2022 (pdf)

September 22, 2022

• September 22, 2022 DBUG Agenda (pdf)
• DBUG-September Updates Revised (pdf)
• 23-06 SCOE Biz September 22 2022 (pdf)
• DBUG Sept 2022-SMAA-revised 9-22 (pdf)
• Escape Retirement Override Tasks for Late Starts (pdf)
• Escape Tips Search and Report Data Links (pdf)
• Sep 2022 DBUG Meeting External Payroll and Finance Final
• CALPADS DBUG September 2022 (pdf)

August 25, 2022

• August 25, 2022 DBUG Agenda (pdf)
• Aug 2022 DBUG Meeting External Payroll and Finance Final (pdf)
• CBO Resources and Reminders 2022-23 8.2022 (pdf)
• SELPA Letterhead - DBUG August2022 (docx)
• CALPADS DBUG August 2022 (pdf)
• 23-05 SCOE Biz August 25 2022 with attachments (pdf)

June 23, 2022

• June 23rd, 2022 DBUG Agenda (docx)
• CALPADS Debug (docx)
• June 2022 DBUG Meeting External Payroll and Finance FINAL (pdf)
• 22-24 SCOE Biz June 2022 (pdf)

May 26, 2022

• 22-23 SCOE Biz May 2022 (pdf)
• 22-21 SCOE Biz May Revise-Budget Adoption Guidance for 2022-23 Revised 5.25.2022 (pdf)
• May 26, 2022 DBUG Agenda (pdf)
• SELPA-May DBUG (pdf)
• May 2022 DBUG Meeting External Payroll and Finance Final (pdf)
• May 2022 - CALPADS

April 28, 2022

• April 28, 2022 DBUG Agenda (docx)
• 22-19 SCOE Biz April 2022 with attachments (pdf)
• 22-20 SCOE Biz Cash Borrowing for Next Fiscal Year (pdf)
• April 2022 DBUG Meeting External Payroll and Finance Final 04.28.22 (pdf)
• Calpads April 2022

March 24, 2022

• March DBUG Meeting Agenda
• SCOE Biz 22-17: March 2022 Edition with attachments (pdf)
• SCOE Biz 22-18: Public Hearing Notice (2022-23: Budget and LCAP) (pdf)
• External Payroll and Finance Updates - March 2022 (pdf)
• MAA (pdf)
• SELPA Handouts (pdf)

February 24, 2022

• 22-15 SCOE Biz February 2022 with attachments (pdf)
• DBUG 02-24-2022 Escape Tips (pdf)
• Escape Setup - SB114 and AB84 COVID SPSL (pdf)
• SELPA Letterhead DBUG February and counts (pdf)
• February 24, 2022 DBUG Agenda (pdf)
• February 2022 DBUG Meeting External Payroll and Finance Final (pdf)
• February 2022 Calpads (pdf)

January 27, 2022

• 22-12 SCOE Biz January 27 2022 with attachments (pdf)
• 22-13 SCOE Biz 2021-22 Auditor Selection for January DBUG (pdf)
• DBUG 1-27-22 - Fiscal Report Drill Down (pdf)
• DBUG 1-27-22 - Public Report Favorites Public Scheduling (pdf)
• DBUG 1-27-22 ClassifiedSTRSwithVacPay-Revised (pdf)
• DBUG Jan 2021 - SMAA
• January 2022-CALPADS (pdf)
• SELPA Letterhead - DBUG January (pdf)
• January 27, 2022 DBUG Agenda Revised 1.26.22 (pdf)

November 18. 2021

• DBUG Agenda, November 18, 2021 (pdf)
• SCOE Biz 22-09: Audit (pdf)
• 2021-22 Audit Review Process Manual (pdf)
• 22-10 SCOE Biz November 18 2021 with attachments (pdf)
• Audit Review Process Powerpoint 2021-22 (pptx)
• November 2021 DBUG Meeting External Payroll & Finance (pdf)
• November 2021 Calpads
• SELPA
  
  • 2020-21 Sp Ed Revenue Breakdown (xlsx)
  • SCOE November Counts (xlsx)
  • SELPA Letterhead - DBUG November (pdf)
  • Sp Ed Funding Sources - current distribution (xlsx)
  • Sp Ed Funding Sources - Redistributed (xlsx)
  • Sp Ed Property Taxes (pdf)
  • Special Education Revenue Breakdown (pdf)

October 21, 2021

• October 21, 2021 DBUG Agenda (pdf)
• DBUG 10-21-2021 Escape Tips (pdf)
• Email PO Handout 2021 (pdf)
• DBUG October SELPA updated (pdf)
• October 2021 DBUG Meeting External Payroll & Finance Final (pdf)
• 22-08 SCOE Biz October 21 2021 with attachments (pdf)
• CALPADS October 21, 2021

September 23, 2021

• DBUG Agenda, September 23, 2021 (pdf)
• September 2021 External Payroll & Finance FINAL (pdf) September 2021 SMAA (pdf)
• SCOE Biz 22-06 (includes 22-07: J-13A waiver information for 21-22)
• IT: Finance Workflow Handout (pdf)
• Finance Workflow Powerpoint (pdf)
• SELPA September 2021 (pdf)

August 26, 2021

• August 26th, 2021 DBUG Agenda
• SCOE Biz 22-05
• IT: COVID 19 Vaccine Tracking fields in Escape (pdf)
• External Payroll & Finance Updates (pdf)
• Calpads: August 2021
• Fiscal Advisor Presentation: 10% Reserve Cap/Fund Balance Reserves
• SELPA August handouts

June 24, 2021

• June 2021 DBUG Meeting External Payroll & Finance Final (pdf)
• 21-20 SCOE Biz June 2021 with attachments (pdf)
• RESIG 21-22 PL Premium (pdf)
• June 2021 (docx)
• DBUG Jun 2021 - SMAA (pdf)
• June 24th, 2021 DBUG Agenda (docx)

May 27, 2021

• 21-18 SCOE Biz May Revise-Budget Adoption Guidance for 2021-22 (pdf)
• COVID-19 Tool - Sonoma v2 (xlsx)
• 21-19 SCOE Biz May 2021 (pdf)
• May 2021 DBUG Meeting External Payroll & Finance (pdf)
• DBUG May 2021 - SMAA
• DBUG 05-27-2021 Escape Tips (pdf)
• EBB Program Flyer Print (pdf)
• K12HSN ECF Program Summary v (pdf)
• SELPA DBUG May 2021 (pdf)

April 22, 2021

• Meeting Agenda (docx)
• 21-16 SCOE Biz April 22 2021 with attachments (pdf)
• 21-17 SCOE Biz Cash Borrowing for Next Fiscal Year (pdf)
• April 2021 DBUG Meeting External Payroll & Finance Updates (pdf)
• April 2020-21 - Calpads (docx)
• RESIG presentation (docx)
• Budget Overview for Parents & Expenditure Tables mini-training (pdf)
• Budget Overview powerpoint (4-22-21) mini-training (pdf)

March 25 2021

• March 25, 2021 DBUG Agenda (pdf)
• 21-14: SCOE Biz (pdf)
• 21-15: SCOE Biz - Public Hearing Notice (pdf)
• March 2021 DBUG Meeting External Payroll & Finance (pdf)
• Escape tips (pdf)
• DBUG March 2021 SMAA (docx)
• SELPA DBUG Meeting and March pupil counts (pdf)

February 25, 2021

• DBUG 02-25-2021 (pdf)
• DBUG 02-25-21 Budget07 – Budget Summary Analysis – Frontline ERP - California (pdf)
• DBUG 02-25-21 Fiscal02 – Account Summary by Object - Balance – Frontline ERP - California
• February 2020-21 (docx)
• DBUG 02-25-21 Fiscal80 – Revenue or Expense Graph – Frontline ERP - California (pdf)
• February 25 2021 DBUG Meeting External Payroll & Finance (pdf)
• 21-13 SCOE Biz February 2021 (pdf)

January 28, 2021

• 21-11 SCOE Biz 2020-21 Auditor Selection (pdf)
• 21-10 SCOE Biz January 28 2021 (pdf)
• Coming Soon - Praesidium Online Training for RESIG rev 112020 (pdf)
• Training Users - Sample Language for Praesidium Online Training rev 112020 (docx)
• Quick Start Guide_RESIG Volunteers rev 122020 (pdf)
• January 28 2021 DBUG Meeting External Payroll & Finance (pdf)
• DBUG 1-28-2021 - Escape Setup for STRS Reform
• January 2020-21 (docx)
• 2. RESIG HR Admins - Praesidium Online Training rev 122020 (pdf)
• January 28, 2021 DBUG Agenda_REVISED (docx)
• October AB 218 Update (pdf)
• SELPA letterhead - DBUG January (pdf)
• Memo, Safety Incentive Policy 1.5.301 Attachment of conditions Dec 2020 (docx)
• Safety Incentive Program Funds Policy 1.5.301 (docx)

November 19, 2020

• DBUG SMAA Nov 2020 (pdf)
• Calpads November 2020-21 (pdf)
• CDE UPP Attachment A (pdf)
• 21-08 SCOE Biz November 19 2020 with attachments (pdf)
• November 19, 2020 DBUG Agenda (docx)
• 21-09 SCOE Biz 2019-20 Audit (pdf)
• SELPA November Update (pdf)
• Fixed Assets 2020 (pptx)

September 24, 2020

• September 24, 2020 DBUG Agenda
• REVISED Escape Tracking and Reporting COVID-19 Leaves
• 21-05 SCOE Biz September 24 2020 with attachments (pdf)
• External Payroll and Finance update DBUG 09242020 (pdf)
• CalPads update DBUG 09242020 (pdf)

August 27, 2020

• August 27, 2020 DBUG Agenda
• 21-04 SCOE Biz August 27 2020 with attachments
• Escape Tracking and Reporting COVID-19 Leaves DBUG 82720 revised
• IT updates DBUG 8-27-2020 PPT revised
• CalPads Update DBUG 8-27-2020
• External Payroll and Finance Handouts for DBUG 8-27-2020
• External Payroll and Finance Update for DBUG 08 27 2020 revised

June 25, 2020

• June 25, 2020 DBUG Agenda (pdf)
• CalPads Update DBUG 6-25-20 (pdf)
• SCOE IT DEBUG 6-25-20 (pdf)
• 20-24 SCOE Biz June 2020 with attachments (pdf)

May 28, 2020

• May 28, 2020 DBUG Agenda (pdf)
• SCOE Biz 20-23 with attachments (pdf)
• CalPads Update DBUG 5/28/20 (PDF)
• SCOE IT DBUG 5-28-2020 (PDF)
• External Payroll and Finance Updates DBUG 5-28-2020 (PDF)
• SELPA Updates DBUG 5-28-2020 (PDF)

April 23, 2020

• ESCAPE update - COVID-19 Leaves (pdf)
• Payroll and Finance Update DBUG 4-23-20 (pdf)
• CalPads Update DBUG 0422320 (pdf)
• 20-19 SCOE Biz Cash Borrowing for Next Fiscal Year with attachment (pdf)
• 20-18 SCOE Biz April 2020 with attachments (pdf)
• April 23, 2020 DBUG Agenda

February 27, 2020

• February 2020 DBUG Agenda
• DBUG Minutes February 27, 2020
• CalPads Update DBUG 2-27-2020 (pdf)
• Payroll and Finance Update DBUG 2-27-2020 (pdf)
• Principal apportionment (P1) & Exhibit Presentation (pdf)
• 20-15 SCOE Biz February 27 2020 Final (pdf)

January 23, 2020

• January 2020 DBUG Agenda
• January 23, 2020 DBUG Minutes
• 20-12 SCOE Biz January 23 2020 with attachments
• CalPad Update DBUG 01-23-2020
• New 2020 W4 Form IT Update DBUG 01-23-2020
• Workflow Setup IT Update DBUG 01-23-2020
• MidYear GL Cleanup Checklist 19-20
• CARS: Gaining Access
• 2nd Interim Prep Mini-training 012320 with handouts
• Payroll and Finance Update DBUG 01-23-2020
• SELPA Update DBUG 01-23-2020
• LCFF calculator mini-training docs

November 21. 2019

• November 2019 DBUG Agenda
• November 2019 DBUG Minutes
• External Payroll and Finance update 11-21-2019 (pdf)
• 39-2019 Annual Development Fee Accounting Resolution (docx)
• Audit presentation and manual 2019 (pdf)
• CalPads Update DBUG 11-21-2019 (pdf)
• SELPA Update DBUG 11-21-2019 (pdf)
• 20-11 SCOE Biz November 21 2019 with attachments (pdf)

September 27, 2019

• DBUG Agenda - September 27, 2019 (pdf)
• DBUG minutes - September 27, 2019 (pdf)
• 20-06 SCOE Biz September 27 2019 with attachments (pdf)
• 20-05 SCOE Biz Special Edition Charter School Legislation (pdf)
• CalPads Update DBUG 09272019 (pdf)
• SELPA Update DBUG 09272019 (pdf)
• External Payroll and Finance update 09272019 (pdf)
• Principal apportionment presentation slides (pdf)

August 22, 2019

• DBUG Agenda - August 22, 2019 (pdf)
DBUG Minutes August 2019 (pdf)
• 20-04 SCOE Biz August 22 2019 with attachments (pdf)
• New Employee Portal Online DBUG 08.22.19 (pdf)
• MAA Update DBUG 08.22.19 (pdf)
• SELPA Update DBUG 08.22.19 (pdf)
• CalPads Update DBUG 08.22.19 (pdf)

May 23, 2019

• DBUG Agenda, May 23, 2019 (pdf)
• DBUG Minutes, May 23, 2019 (pdf)
• 19-19 SCOE Biz May 2019 with attachments (pdf)
• 19-18 SCOE Biz Cash Borrowing May 2019 with attachments (pdf)
• CalPads Update DBUG 05.23.19 (pdf)
• External Payroll and Finance update 05.23.19 (pdf)
• SELPA update DBUG 05.23.19 (pdf)

April 18, 2019

• DBUG Agenda, April 18, 2019 (pdf)
• DBUG Minutes April 18 2019
• Payroll and Finance Update DBUG 041819
• SCOE Biz 19-16 with Attachments
• CalPads update 4.18.19
• SELPA Update DBUG 041819
• MAA Update DBUG 041819

March 22, 2019

• DBUG Agenda, March 22, 2019 (.doc)
• DBUG Minutes, March 22, 2019 (pdf)
• 19-14 SCOE Biz March 2019 (pdf)
• SCOE Biz 19-14 Attachments (pdf)
• Payroll and Finance Update DBUG 03.22.19 (pdf)
• CalPads Update DBUG 03.22.19 (pdf)
• 19-15 SCOE Biz Public Hearing Notice (docx)
• Student Data Day Flyer and Registration (pdf)
• Topics LCAP section (combined) (pdf)
• training material - LCAP crosswalk 3-22-19 (pdf)

February 22, 2019

• DBUG Agenda, February 22, 2019 (pdf)
• DBUG Minutes, February 22, 2019 (pdf)
• CalPads Update DBUG 02.22.19 (pdf)
• Payroll and Finance Update DBUG, 2-22-2019 (pdf)
• MAA Update DBUG 2.22.19 (pdf)
• 19-13 SCOE Biz February 2019 combined with attachments (pdf)

January 22, 2019

• DBUG Agenda, January 22, 2019 (pdf)
• DBUG Minutes January 22, 2019 (pdf)
• 19-10 SCOE Biz January 22 2018 (pdf)
• 19-10 SCOE Biz Attachments 01.22.19 (pdf)
• Payroll and Finance Update DBUG 01.22.19 (pdf)
• ESCAPE TIPS Position Control Budget Revisions DBUG 01.22.19 (pdf)
• ESCAPE TIPS POS20 New Report DBUG 01.22.19 (pdf)
• CalPads Update DBUG 01.22.19 (pdf)
• Interest reporting Q&A pre-DBUG 01.22.19 (pdf)

November 16, 2018

• DBUG Agenda, November 16, 2018 (pdf)
• DBUG Minutes, November 16, 2018 (pdf)
• CalPads Update DBUG 11.16.18 (pdf)
• Payroll and Finance Update DBUG 11.16.18 (pdf)
• Payroll and Finance 1099 Update DBUG 11.16.18 (pdf)
• 19-09 SCOE Biz November 16 2018 with attachments (pdf)
• Audit Review Process Mini Training for CBOs (pdf)

October 25, 2018

• DBUG Agenda, October 25, 2018 (pdf)
• DBUG Minutes, October 25, 2018 (pdf)
• Escape Tips DBUG 10-25-18 (pdf)
• 19-07 SCOE Biz with attachments 10.25.2018
• SELPA update DBUG 10.25.18 (pdf)
• MAA Update DBUG 10.25.18 (pdf)
• CalPads Update DBUG 10.25.18 (pdf)
• Payroll and Finance Update DBUG 10.25.18 (pdf)
• Budget Prep Mini-training 10.25.18 (pdf)

September 21, 2018

• DBUG Minutes, September 21, 2018 (pdf)
• 19-05 SCOE Biz September 21 2018 (pdf)
• Payroll and Finance update DBUG September 21 (pdf)
• Principal Apportionment (pdf)
• Basics of the Principal Apportionment Cycle Infographic Handout 2 (pdf)
• Principal Apportionment schedule (xlsx)
• CalPads update DBUG September 21 (pdf)

August 24, 2018

• DBUG Agenda, August 24, 2018
• DBUG Minutes, August 24, 2018 (pdf)
• CalPads Updates 8-24-2018 DBUG Meeting (pdf)
• External Payroll and Finance Updates 8-24-2018 DBUG Meeting with attachments (pdf)
• 19-04 SCOE Biz August 24 2018 with attachments (pdf)

May 24, 2018

• DBUG Agenda, May 24, 2018
• DBUG Minutes, May 24, 2018
• 18-17 Adopted Budget SCOE BIZ - Summary of docs (pdf)
• 18-18 DBUG SCOE BIZ May 24 2018 (pdf)
• 18-18a SCOE Biz attachments (pdf)
• 18-18b SELPA update (pdf)
• 18-18c Business Services STRS update (pdf)
• 18-18d MAA update (pdf)
• 18-18e IT ESCAPE cheat sheet - creating favorite reports (pdf)

April 26, 2018

• April 26, 2018 DBUG Agenda (pdf)
• 18-16 DBUG April 26, 2018 (pdf)
• 18-15 Cash Borrowing for next fiscal year (pdf)
• 18-16a ScoeBiz DBUG attachments (pdf)
• 18-16b SELPA Update (pdf)
• 18-16c External Fiscal Svc Updates (pdf)
• 18-16d CalPads Updates (pdf)

March 23, 2018

• March 23, 2018 DBUG Agenda (pdf)
• March 23, 2018 DBUG Minutes (pdf)
• 18-14a SCOE Biz attachments (pdf)
• 18-14b External Fiscal Svc Updates (pdf)
• 18-14c SELPA Update (pdf)
• 18-14d CalPads Update (pdf)
• 18-14 DBUG March 03232018 (pdf)
• Topics LCAP revised 3-21-18 (pdf)
• Sample LCAP crosswalk #1 (pdf)
• Sample LCAP Crosswalk #2 (pdf)
• LCAP crosswalk sample 3 (pdf)

February 22, 2018

• February 22, 2018 DBUG Agenda (pdf)
• DBUG Minutes 2-22-18 (pdf)
• 18-12 DBUG February 2018 (pdf)
• 18-12a SELPA update (pdf)
• 18-12b CalPads update (pdf)

January 26, 2018

• January 26, 2018 DBUG Agenda (pdf)
• DBUG Minutes January 012618 (pdf)
• 18-09 SCOE BIZ DBUG January 01262018 (pdf)
• 18-09a DBUG SCOE Biz Attachements (pdf)
• 18-09b Business update (pdf)
• 18-09c SELPA update (pdf)
• 18-09d MAA update (pdf)
• 18-09e CALPADS update (pdf)

Firestorm Disaster Documents

• Fire Recovery FAQ - 11-13-2017 (pdf)
• Fire Recovery FAQ - 10-25-17 Original post (pdf)
• SAMPLE forms for enrollment and homeless status 10.25.17 (pdf)
• Fire Related Reporting in CALPADS and SIS 10.25.2017 Presentation slides (pdf)
• Salary Advances Procedures (pdf)
• Emergency School Closure Attendance Procedures-Aeries (pdf)
• Emergency School Closure Attendance Procedures-SchoolWise (pdf)
• 10-25-17 Firestorm Recovery Attendance Accounting memo (pdf)
• LEA Needs Assessment for Project SERV (pdf)
• Emergency Assistance and Project SERV webinar presentation 10.26.17 (pdf)