Business Services
DBUG Resources
Meeting handouts from monthly District Business Users Group (DBUG) meetings are provided here.
May 23, 2019
- DBUG Agenda, May 23, 2019 (pdf)
- DBUG Minutes, May 23, 2019 (pdf)
- 19-19 SCOE Biz May 2019 with attachments (pdf)
- 19-18 SCOE Biz Cash Borrowing May 2019 with attachments (pdf)
- CalPads Update DBUG 05.23.19 (pdf)
- External Payroll and Finance update 05.23.19 (pdf)
- SELPA update DBUG 05.23.19 (pdf)
April 18, 2019
- DBUG Agenda, April 18, 2019 (pdf)
- DBUG Minutes April 18 2019
- Payroll and Finance Update DBUG 041819
- SCOE Biz 19-16 with Attachments
- CalPads update 4.18.19
- SELPA Update DBUG 041819
- MAA Update DBUG 041819
March 22, 2019
- DBUG Agenda, March 22, 2019 (.doc)
- DBUG Minutes, March 22, 2019 (pdf)
- 19-14 SCOE Biz March 2019 (pdf)
- SCOE Biz 19-14 Attachments (pdf)
- Payroll and Finance Update DBUG 03.22.19 (pdf)
- CalPads Update DBUG 03.22.19 (pdf)
- 19-15 SCOE Biz Public Hearing Notice (docx)
- Student Data Day Flyer and Registration (pdf)
- Topics LCAP section (combined) (pdf)
- training material - LCAP crosswalk 3-22-19 (pdf)
February 22, 2019
- DBUG Agenda, February 22, 2019 (pdf)
- DBUG Minutes, February 22, 2019 (pdf)
- CalPads Update DBUG 02.22.19 (pdf)
- Payroll and Finance Update DBUG, 2-22-2019 (pdf)
- MAA Update DBUG 2.22.19 (pdf)
- 19-13 SCOE Biz February 2019 combined with attachments (pdf)
January 22, 2019
- DBUG Agenda, January 22, 2019 (pdf)
- DBUG Minutes January 22, 2019 (pdf)
- 19-10 SCOE Biz January 22 2018 (pdf)
- 19-10 SCOE Biz Attachments 01.22.19 (pdf)
- Payroll and Finance Update DBUG 01.22.19 (pdf)
- ESCAPE TIPS Position Control Budget Revisions DBUG 01.22.19 (pdf)
- ESCAPE TIPS POS20 New Report DBUG 01.22.19 (pdf)
- CalPads Update DBUG 01.22.19 (pdf)
- Interest reporting Q&A pre-DBUG 01.22.19 (pdf)
November 16, 2018
- DBUG Agenda, November 16, 2018 (pdf)
- DBUG Minutes, November 16, 2018 (pdf)
- CalPads Update DBUG 11.16.18 (pdf)
- Payroll and Finance Update DBUG 11.16.18 (pdf)
- Payroll and Finance 1099 Update DBUG 11.16.18 (pdf)
- 19-09 SCOE Biz November 16 2018 with attachments (pdf)
- Audit Review Process Mini Training for CBOs (pdf)
October 25, 2018
- DBUG Agenda, October 25, 2018 (pdf)
- DBUG Minutes, October 25, 2018 (pdf)
- Escape Tips DBUG 10-25-18 (pdf)
- 19-07 SCOE Biz with attachments 10.25.2018
- SELPA update DBUG 10.25.18 (pdf)
- MAA Update DBUG 10.25.18 (pdf)
- CalPads Update DBUG 10.25.18 (pdf)
- Payroll and Finance Update DBUG 10.25.18 (pdf)
- Budget Prep Mini-training 10.25.18 (pdf)
September 21, 2018
- DBUG Minutes, September 21, 2018 (pdf)
- 19-05 SCOE Biz September 21 2018 (pdf)
- Payroll and Finance update DBUG September 21 (pdf)
- Principal Apportionment (pdf)
- Basics of the Principal Apportionment Cycle Infographic Handout 2 (pdf)
- Principal Apportionment schedule (xlsx)
- CalPads update DBUG September 21 (pdf)
August 24, 2018
- DBUG Agenda, August 24, 2018
- DBUG Minutes, August 24, 2018 (pdf)
- CalPads Updates 8-24-2018 DBUG Meeting (pdf)
- External Payroll and Finance Updates 8-24-2018 DBUG Meeting with attachments (pdf)
- 19-04 SCOE Biz August 24 2018 with attachments (pdf)
May 24, 2018
- DBUG Agenda, May 24, 2018
- DBUG Minutes, May 24, 2018
- 18-17 Adopted Budget SCOE BIZ - Summary of docs (pdf)
- 18-18 DBUG SCOE BIZ May 24 2018 (pdf)
- 18-18a SCOE Biz attachments (pdf)
- 18-18b SELPA update (pdf)
- 18-18c Business Services STRS update (pdf)
- 18-18d MAA update (pdf)
- 18-18e IT ESCAPE cheat sheet - creating favorite reports (pdf)
April 26, 2018
- April 26, 2018 DBUG Agenda (pdf)
- 18-16 DBUG April 26, 2018 (pdf)
- 18-15 Cash Borrowing for next fiscal year (pdf)
- 18-16a ScoeBiz DBUG attachments (pdf)
- 18-16b SELPA Update (pdf)
- 18-16c External Fiscal Svc Updates (pdf)
- 18-16d CalPads Updates (pdf)
March 23, 2018
- March 23, 2018 DBUG Agenda (pdf)
- March 23, 2018 DBUG Minutes (pdf)
- 18-14a SCOE Biz attachments (pdf)
- 18-14b External Fiscal Svc Updates (pdf)
- 18-14c SELPA Update (pdf)
- 18-14d CalPads Update (pdf)
- 18-14 DBUG March 03232018 (pdf)
- Topics LCAP revised 3-21-18 (pdf)
- Sample LCAP crosswalk #1 (pdf)
- Sample LCAP Crosswalk #2 (pdf)
- LCAP crosswalk sample 3 (pdf)
February 22, 2018
- February 22, 2018 DBUG Agenda (pdf)
- DBUG Minutes 2-22-18 (pdf)
- 18-12 DBUG February 2018 (pdf)
- 18-12a SELPA update (pdf)
- 18-12b CalPads update (pdf)
January 26, 2018
- January 26, 2018 DBUG Agenda (pdf)
- DBUG Minutes January 012618 (pdf)
- 18-09 SCOE BIZ DBUG January 01262018 (pdf)
- 18-09a DBUG SCOE Biz Attachements (pdf)
- 18-09b Business update (pdf)
- 18-09c SELPA update (pdf)
- 18-09d MAA update (pdf)
- 18-09e CALPADS update (pdf)
Firestorm Disaster Documents
- Fire Recovery FAQ - 11-13-2017 (pdf)
- Fire Recovery FAQ - 10-25-17 Original post (pdf)
- SAMPLE forms for enrollment and homeless status 10.25.17 (pdf)
- Fire Related Reporting in CALPADS and SIS 10.25.2017 Presentation slides (pdf)
- Salary Advances Procedures (pdf)
- Emergency School Closure Attendance Procedures-Aeries (pdf)
- Emergency School Closure Attendance Procedures-SchoolWise (pdf)
- 10-25-17 Firestorm Recovery Attendance Accounting memo (pdf)
- LEA Needs Assessment for Project SERV (pdf)
- Emergency Assistance and Project SERV webinar presentation 10.26.17 (pdf)
November 16, 2017
- DBUG Agenda, November 16, 2017 (pdf)
- DBUG Minutes 11-16-2017 (pdf)
- 18-07 Audit requirements 11-7-2017 (pdf)
- 18-08a DBUG SCOE Biz Attachements (pdf)
- 18-08b SELPA update (pdf)
- 18-08c CalPads update (pdf)
- 18-08 DBUG November 11-16-2017 (pdf)
October 30, 2017
September 21, 2017
- DBUG Agenda September 21, 2017 (pdf)
- DBUG Minutes September 21, 2017 (pdf)
- 18-04 DBUG September 2017 (docx)
- 8-04a SCOE Biz Attachments (pdf)
- 18-04b External Fiscal Services September Update (pdf)
August 25, 2017
- DBUG Agenda August 25. 2017
- DBUG Minutes 8-25-17 (pdf)
- 18-03 DBUG August 2017 (docx)
- 18-03a Thing to do August - September (xlsx)
- 18-03b CALPADS update (docx)
- 18-03c External Fiscal Service Updates 08252017 (pdf)
- 18-03d SELPA update - SEMA SEMB sub yr tracking (pdf)
- 18-03e Escape Tips and Tricks DBUG 8-25-17 (pdf)
July 27, 2017
- DBUG Agenda July 27, 2017 (pdf)
- 18-02 DBUG July 27 2017 (docx)
- 18-02a CALPADS update DBUG July 27, 2017 (pdf)
- 18-02b CA Dept of Tax and Fee Administration - new agencies (pdf)
- 18-02c MAA Program Update (pdf)
- 18-02d CDE Monthly Payment Schedule (pdf)
- 17-18 Enacted Budget 07252017 (doc)
May 25, 2017
- 17-13 DBUG Agenda May 25, 2017 (pdf)
- 17-13 DBUG May 25 2017 (pdf)
- 17-13a Escape Tips for DBUG 5-24-17 (pdf)
- 17-13b STRS AP IRS info 05252017 (pdf)
April 28, 2017
- DBUG Agenda April 28, 2017 (pdf)
- 17-11 DBUG April 2017 04262017 (pdf)
- 17-11a External Fiscal Services Update (pdf)
- 17-11b Template Statement of Reasons for Excess Reserves (xlsx)
- 17-11c Mass Update Employee Detail (pdf)
- 17-11d CALPADS Update DBUG Presentation 4-28-17 (pdf)
- 17-12 Cash Borrowing for next fiscal year (pdf)
March 31, 2017
- DBUG Agenda March 31, 2017 (pdf)
- 17-10 DBUG March 03302017 (pdf)
- 17-10a Class Size Penalties (pdf)
- 17-10b EDD BOE and Reminders (pdf)
- 17-10v 1617 state of Dist PP Pres 0328 (pdf)
- 17-10w POS4b parameters (pdf)
- 17-10x POS4b sample (pdf)
- 17-10y Fair Share-LCFF growth NO Suppl Con grant factor 2 (xlsx)
- 17-10z STRS PERS liability 0%.xlsx
- CALPADS UPDATES DBUG March 2017.pdf
- DBUG 33117 Report Samples (pdf)
February 24, 2017
- DBUG Agenda February 24, 2017 (pdf)
- 17-08 DBUG February 02212017 (pdf)
- 17-08 SELPA update ERMHS allowable expenditures (pdf)
- 17-08a Budget Guidelines 2017-18 (pdf)
- 17-08a Budget Development Monthly Calendar Timeline (pdf)
- 17-08b Basics of the PA Principal Apportionment Cycle Infographic Handout (pdf)
- 17-08c Budget Development timeline 02242017 (xlsx)
- 17-08d Budget Development Calendar COE 16-17 (xls)
- 17-08e mental health 6512 02242017 (pdf)
- Budget Guidelines 2017-18 (docx)
- Budget Development Calendar 2017-18 (no letterhead) (docx)
January 27, 2017
- DBUG Agenda January 27, 2017 (pdf)
- DBUG Minutes-January 27, 20717 (pdf)
- 17-07 DBUG January 201 12012016 (pdf)
- 17-07 DBUG January 27 2017 with attachments (pdf)
- 17-07a CALPADS Fall 2 DBUG 1-27-17 (pptx)
- 17-07b DBUG Presentations with handouts (pdf)
November 17, 2016
- DBUG Agenda November 17, 2016 (pdf)
- DBUG Minutes 11-17-16 (pdf)
- 17-05 DBUG November 2016 11172016 (pdf)
- 17-05b CALPADS DBUG November 2016 Fall 1 (pdf)
- 17-05c FALL-1-Data-Mapping-Guide-1 (pdf)
- 17-05d How_Certified_CALPADS_Data_are_Used_and_Consequences (pdf)
- 17-05e Sonoma COE - Presentation on Facilities - 11-17-16 (pdf)
- AB 1245 May Affect the Following if Not Already Making Payroll Tax Deposits Electronically (pdf)
- Off Salary Schedule 200-048-16 (pdf)
- Military Service Credit200-056-16 (pdf)
- Form PERS MSD 369A military-service-credit (pdf)
- EDD Letter for DBUG (pdf)
- 200-050-16 compensation earnable (pdf)
- Check Stub and Advise Message (pdf)
- Sales Tax Update in Escape (pdf)
- Escape Training 11-9-16 Adjust Pay, Additional Pay, Balancing Tools (pdf)
October 20, 2016
- DBUG Agenda October 20, 2016 (pdf)
- 17-04 DBUG October 2016 0928016 (pdf)
- 17-04a SSN Verification File (pdf)
- 17-04b Using Requisition Templates (pdf)
- 17-04c Did you know You can mass copy invoices on your list (pdf)
- 99 Table of Contents - SCOE Biz Bulletin 10042016 (xlsx)
September 30, 2016
- DBUG Agenda September 30, 2016 (pdf)
- DBUG Minutes September 30, 2016 (pdf)
- 17-03 DBUG September 2016 (pdf)
- 17-03 DBUG Sept 2016 with Attachments (pdf)
- 17-03a Thing to do Oct-Nov Sheet1 (pdf)
- 17-03b Fixed Asset Import Template(Escape) (xlsx)
- 17-03c Fixed Assets How to use Escape 9-30-16 (pdf)
- 17-03d Escape Fixed Asset System-Helpful Hints (pdf)
- 17-03e 7 Tips for Updating Your District Fixed Assets System (pdf)
- 17-03f SCO Mandate Cost Claiming Instructions CAASSPP 1516_sd_caaspp369 09292016 (pdf)
- 17-03g SELPA update (pdf)
August 26, 2016
- DBUG Agenda August 26, 2016 (pdf)
- DBUG Minutes 8-26-16 (pdf)
- 17-02 DBUG August 2016 08262016 (pdf)
- 17-02 DBUG August 2016 Attachments (pdf)
- 17-02 DBUG August 2016 with attachments (pdf)
- 17-02a Thing to do August - September Sheet1 (pdf)
- 17-02b Every Student Succeeds Act SCLC and CDE docs (pdf)
- 17-02c MAA DBUG update Aug 2016 (pdf)
- DBUG Discussions for August 2016 (pdf)
- ES 732 ER Cert of IC Status (pdf)
- CalSTRS Retiree Earnings Paid Through Accounts Payable (pdf)
May 26, 2016
April 28, 2016
- DBUG Agenda April 28, 2016 (pdf)
- DBUG Minutes 4-28-16 (pdf)
- 16-13 DBUG April 2016 04252016i (pdf)
- 16-13a SB3 Minimum Wage to 15 (pdf)
- 16-13b CALPADS Powerpoint (pdf)
- 16-13c CalSTRS Employer Directive 2016-06 Retirement Incentive Program (pdf)
- 16-13d SELPA update (pdf)
- 16-13e AB 403 (pdf)
- 99 Table of Contents SCOE Biz Bulletin 04252016 (pdf)
March 25, 2016
- DBUG Agenda 3-25-16 (pdf)
- DBUG Minutes 3-25-16 (pdf)
- 16-11 DBUG March 2016 (pdf)
- 16-11a Template Statement of Reasons for Excess Reserves (xlsx)
- 16-11b SELPA update (pdf)
February 26, 2016
- DBUG Agenda 2-26-16 (pdf)
- 16-10 DBUG February 2016 (pdf)
- 16-10a Sample School Board Resolution Supporting Children's Education and Health (pdf)
- 16-10b Children's Education Health Care Protection Act of 2016 (pdf)
- 16-10c CALPADS Free and reduced rules 2015-16 (pdf)
- 16-10d CALPADS Debug (pdf)
- 16-10e SELPA update (pdf)
- 16-10f Expanded TK Calculator (pdf)
January 26, 2016
- DBUG Agenda January 26, 2016 (pdf)
- DBUG Minutes January 26, 2016 (pdf)
- 16-08 DBUG January 2016 (pdf)
- 16-08a Educator Effectiveness- Expense Report template (pdf)
- 16-08b SELPA update (pdf)
- 16-08d CALPADS Debug January 2016 (pdf)
- 16-08c-calpads Flash 111 (pdf)
November 20, 2015
- DBUG Minutes November 20, 2015 (pdf)
- 16-07 DBUG November 2015 (pdf)
- 16-17a SCOE Biz attachments (pdf)
- 16-07b SELPA update (pdf)
October 22, 2015
- DBUG Minutes October 22, 2015 (pdf)
- DBUG Agenda October 22, 2015 (pdf)
- 16-04 DBUG October 2015 (pdf)
- 16-04b STRS Excess DBS Contributions (pdf)
- 16-04c SELPA update (pdf)
September 25, 2015
- DBUG Minutes September 25, 2015 (pdf)
- DBUG Agenda September 25, 2015 (pdf)
- 16-03 DBUG September 2015 (doc)
- 16-03b SCOE Biz attachments (pdf)
- 16-03c SELPA update (pdf)
August 28, 2015
- DBUG Agenda August 28, 2015 (pdf)
- DBUG Minutes August 28, 2015 (pdf)
- 16-02 DBUG August 2015 (doc)
- 16-02a Thing to do August - September (xlsx)
- 16-02b ESEA Title I Schoolwide Guidance USDE (pdf)
- 16-02c Immunization (pdf)
- 16-02d Other handouts (pdf)
May 29, 2015
- DBUG Minutes May 29, 2015 (pdf)
- DBUG Agenda May 29, 2015 (pdf)
- 15-16 DBUG May 29, 2015 (doc)
- 2015-16 Adopted Budget Guidance (doc)
- 15-16 May Revision Dartboard (pdf)
- 15-16a SELPA update (pdf)
April 24, 2015
- DBUG Agenda April 24, 2015 (pdf)
- DBUG Minutes April 24, 2015 (pdf)
- 15-15 DBUG April 2015 (doc)
- 15-15a SCOE Biz attachments (pdf)
- 15-15b SELPA update (pdf)
March 26, 2015
- DBUG Agenda March 26, 2015 (pdf)
- DBUG Minutes March 26, 2015 (pdf)
- 15-13 DBUG March 2015 (doc)
- 15-13b Omni Circular excerpted slides (pdf)
- 15-13d Healthy Schools Act - Pesticides (pdf)
- 15-13e Board Policy 3100 Fund Balance (docx)
- 15-13e SELPA and other DBUG handouts (pdf)
February 26, 2015
- DBUG Agenda February 26, 2015 (pdf)
- DBUG Minutes February 26, 2015 (pdf)
- 15-11 DBUG February 26 2015 (doc)
- 15-11 SCOE Biz February DBUG with Attachment (pdf)
- 15-11a MPPandLCAP PPT 02262015 DBUG (pptx)
- 15-11b SELPA update (pdf)
February 12, 2015
- 15-12 Bulletin, 2014-15 Second Interim Guidance (doc)
- 2014-15 Common Message, Appendix A, Off Salary Schedule Payment Examples (docx)
- 2014-15 Common Message, Second Interim, to LEAs (docx)
- 2014-15 Balancing Spreadsheet, Second Interim (xlsx)
January 20, 2015
- DBUG Agenda January 20, 2015 (pdf)
- DBUG Minutes January 20, 2015 (pdf)
- 15-09a January DBUG Handouts with Dartboard (pdf)
- 15-09 SCOE Biz January DBUG 2015 (doc)
- 15-09 SCOE Biz January DBUG with Attachments (pdf)
- 15-09b SELPA update (pdf)
November 21, 2014
- DBUG Agenda November 21, 2014 (pdf)
- DBUG Minutes, November 21, 2014 (pdf)
- 15-08 DBUG November 2014 (doc)
- 15-07 Audit requirements (doc)
- 15-08a SCOE Biz attachments (pdf)
- 15-08b SELPA update (pdf)
- 15-08c Direct Costs for Student in COE program (pdf)
- Updates from the Auditors 2014 (pptx)
October 24, 2014
- DBUG Minutes October 24, 2014 (pdf)
- DBUG Agenda, October 24, 2014 (pdf)
- 15-05 DBUG October 2013 (doc)
- 15-05a Committed Reserves (pdf)
- 15-06b MAA correspondence (pdf)
- 15-06c SELPA Updates (pdf)
- 15-06d Special Ed Fee Options (pdf)
- 15-06d COE NPS LCI Revenue Transfer Under LCFF (pdf)
- 15-06 2014-15 Interim reports October 2014 (doc)
- Balancing Spreadsheet 14-15 Interim (xlsx)
September 23, 2014
- DBUG Minutes, September 23, 2014 (pdf)
- DBUG Agenda, September 23, 2014 (pdf)
- 15-04 DBUG, September 23, 2014 (doc)
- 15-04a Rainy Day Fund Proposition 2 (pptx)
August 25, 2014
- DBUG Minutes, August 25, 2014 (pdf)
- DBUG Agenda, August 25, 2014 (pdf)
- 15-02 DBUG, August 25, 2014 (doc)
- 15-03a Things to do in August/September (xlsx)
May 28, 2014
- DBUG Agenda, May 28, 2014 (pdf)
- 14-17a ACA Measurement Period Pay60 Escape Report (pdf)
- 14-17 DBUG, May 28, 2014 (doc)
April 25, 2014
- DBUG Minutes, April 25 2014 (pdf)
- DBUG Agenda, April 25, 2014 (pdf)
- 14-14 DBUG, April 25, 2014 (doc)
- 14-14b SELPA Handouts (pdf)
- 14-14a SCOE Biz Handouts (pdf)
March 26, 2014
- DBUG Minutes, March 26, 2014 (pdf)
- DBUG Agenda, March 26, 2014 (pdf)
- 14-13 DBUG, March 26, 2014 (doc)
- 14-13a Bulletin Attachments (pdf)
- 14-13b K-3GSA Crosswalk (pdf)
- 14-13c Retro-Payroll Process, Feb 2014 (pdf)
- Leave Response Legal Memo, March 2014 (pdr)
- Retro Salary Schedule Set-up Process (docx)
February 25, 2014
- DBUG Minutes, February 25, 2014 (docx)
- DBUG Agenda, February 25, 2014 (pdf)
- 14-11 DBUG, February 25, 2014 (doc)
- 14-11b Balancing Spreadsheet (xlsx)
- 14-11c LCFF Accounting Changes (docx)
- 14-11d SELPA (pdf)
- 14-11e Handouts, Audit LCFF Calculation Changes (pdf)
- 14-11f P-1 Monthly Payments CDE (pdf)
January 22, 2014
- DBUG Minutes, January 22, 2014 (pdf)
- DBUG Agenda, January 22, 2014 (pdf)
- 14-10 DBUG, January 22, 2014 (doc)
- 14-10a DBUG, SCOE BIZ Handouts (pdf)
- 14-10b SpecEd MAA (pdf)
November 22, 2013
- DBUG Minutes, November 22, 2013 (docx)
- DBUG Agenda, November 22, 2013 (pdf)
- 14-08 DBUG, November 22, 2013 (doc)
- 14-07 Audit Requirements (doc)
- 14-09a SELPA MAA Information (pdf)
October 22, 2013