DBUG Resources

Meeting handouts from monthly District Business Users Group (DBUG) meetings are provided here.

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COVID-19 Fiscal Guidance

• FAQ: Economic Crisis Planning Impact on Budget
• LCAP - Fiscal Perspectives - Updated 5/20/2020
• COVID-19 Funding Sources - Updated 6/17/2020
• SCOE Biz 20-22 May Revision Guidance
• Attendance Reporting Matrix

June 25, 2020

• June 25, 2020 DBUG Agenda (pdf)

May 28, 2020

• May 28, 2020 DBUG Agenda (pdf)
• SCOE Biz 20-23 with attachments (pdf)
• CalPads Update DBUG 5/28/20 (PDF)
• SCOE IT DBUG 5-28-2020 (PDF)
• External Payroll and Finance Updates DBUG 5-28-2020 (PDF)
• SELPA Updates DBUG 5-28-2020 (PDF)

April 23, 2020

• ESCAPE update - COVID-19 Leaves (pdf)
• Payroll and Finance Update DBUG 4-23-20 (pdf)
• CalPads Update DBUG 0422320 (pdf)
• 20-19 SCOE Biz Cash Borrowing for Next Fiscal Year with attachment (pdf)
• 20-18 SCOE Biz April 2020 with attachments (pdf)
• April 23, 2020 DBUG Agenda

February 27, 2020

• February 2020 DBUG Agenda
• DBUG Minutes February 27, 2020
• CalPads Update DBUG 2-27-2020 (pdf)
• Payroll and Finance Update DBUG 2-27-2020 (pdf)
• Principal apportionment (P1) & Exhibit Presentation (pdf)
• 20-15 SCOE Biz February 27 2020 Final (pdf)

January 23, 2020

• January 2020 DBUG Agenda
• January 23, 2020 DBUG Minutes
• 20-12 SCOE Biz January 23 2020 with attachments
• CalPad Update DBUG 01-23-2020
• New 2020 W4 Form IT Update DBUG 01-23-2020
• Workflow Setup IT Update DBUG 01-23-2020
• MidYear GL Cleanup Checklist 19-20
• CARS: Gaining Access
• 2nd Interim Prep Mini-training 012320 with handouts
• Payroll and Finance Update DBUG 01-23-2020
• SELPA Update DBUG 01-23-2020
• LCFF calculator mini-training docs

November 21. 2019

• November 2019 DBUG Agenda
• November 2019 DBUG Minutes
• External Payroll and Finance update 11-21-2019 (pdf)
• 39-2019 Annual Development Fee Accounting Resolution (docx)
• Audit presentation and manual 2019 (pdf)
• CalPads Update DBUG 11-21-2019 (pdf)
• SELPA Update DBUG 11-21-2019 (pdf)
• 20-11 SCOE Biz November 21 2019 with attachments (pdf)

September 27, 2019

• DBUG Agenda - September 27, 2019 (pdf)
• DBUG minutes - September 27, 2019 (pdf)
• 20-06 SCOE Biz September 27 2019 with attachments (pdf)
• 20-05 SCOE Biz Special Edition Charter School Legislation (pdf)
• CalPads Update DBUG 09272019 (pdf)
• SELPA Update DBUG 09272019 (pdf)
• External Payroll and Finance update 09272019 (pdf)
• Principal apportionment presentation slides (pdf)

August 22, 2019

• DBUG Agenda - August 22, 2019 (pdf)
DBUG Minutes August 2019 (pdf)
• 20-04 SCOE Biz August 22 2019 with attachments (pdf)
• New Employee Portal Online DBUG 08.22.19 (pdf)
• MAA Update DBUG 08.22.19 (pdf)
• SELPA Update DBUG 08.22.19 (pdf)
• CalPads Update DBUG 08.22.19 (pdf)

May 23, 2019

• DBUG Agenda, May 23, 2019 (pdf)
• DBUG Minutes, May 23, 2019 (pdf)
• 19-19 SCOE Biz May 2019 with attachments (pdf)
• 19-18 SCOE Biz Cash Borrowing May 2019 with attachments (pdf)
• CalPads Update DBUG 05.23.19 (pdf)
• External Payroll and Finance update 05.23.19 (pdf)
• SELPA update DBUG 05.23.19 (pdf)

April 18, 2019

• DBUG Agenda, April 18, 2019 (pdf)
• DBUG Minutes April 18 2019
• Payroll and Finance Update DBUG 041819
• SCOE Biz 19-16 with Attachments
• CalPads update 4.18.19
• SELPA Update DBUG 041819
• MAA Update DBUG 041819

March 22, 2019

• DBUG Agenda, March 22, 2019 (.doc)
• DBUG Minutes, March 22, 2019 (pdf)
• 19-14 SCOE Biz March 2019 (pdf)
• SCOE Biz 19-14 Attachments (pdf)
• Payroll and Finance Update DBUG 03.22.19 (pdf)
• CalPads Update DBUG 03.22.19 (pdf)
• 19-15 SCOE Biz Public Hearing Notice (docx)
• Student Data Day Flyer and Registration (pdf)
• Topics LCAP section (combined) (pdf)
• training material - LCAP crosswalk 3-22-19 (pdf)

February 22, 2019

• DBUG Agenda, February 22, 2019 (pdf)
• DBUG Minutes, February 22, 2019 (pdf)
• CalPads Update DBUG 02.22.19 (pdf)
• Payroll and Finance Update DBUG, 2-22-2019 (pdf)
• MAA Update DBUG 2.22.19 (pdf)
• 19-13 SCOE Biz February 2019 combined with attachments (pdf)

January 22, 2019

• DBUG Agenda, January 22, 2019 (pdf)
• DBUG Minutes January 22, 2019 (pdf)
• 19-10 SCOE Biz January 22 2018 (pdf)
• 19-10 SCOE Biz Attachments 01.22.19 (pdf)
• Payroll and Finance Update DBUG 01.22.19 (pdf)
• ESCAPE TIPS Position Control Budget Revisions DBUG 01.22.19 (pdf)
• ESCAPE TIPS POS20 New Report DBUG 01.22.19 (pdf)
• CalPads Update DBUG 01.22.19 (pdf)
• Interest reporting Q&A pre-DBUG 01.22.19 (pdf)

November 16, 2018

• DBUG Agenda, November 16, 2018 (pdf)
• DBUG Minutes, November 16, 2018 (pdf)
• CalPads Update DBUG 11.16.18 (pdf)
• Payroll and Finance Update DBUG 11.16.18 (pdf)
• Payroll and Finance 1099 Update DBUG 11.16.18 (pdf)
• 19-09 SCOE Biz November 16 2018 with attachments (pdf)
• Audit Review Process Mini Training for CBOs (pdf)

October 25, 2018

• DBUG Agenda, October 25, 2018 (pdf)
• DBUG Minutes, October 25, 2018 (pdf)
• Escape Tips DBUG 10-25-18 (pdf)
• 19-07 SCOE Biz with attachments 10.25.2018
• SELPA update DBUG 10.25.18 (pdf)
• MAA Update DBUG 10.25.18 (pdf)
• CalPads Update DBUG 10.25.18 (pdf)
• Payroll and Finance Update DBUG 10.25.18 (pdf)
• Budget Prep Mini-training 10.25.18 (pdf)

September 21, 2018

• DBUG Minutes, September 21, 2018 (pdf)
• 19-05 SCOE Biz September 21 2018 (pdf)
• Payroll and Finance update DBUG September 21 (pdf)
• Principal Apportionment (pdf)
• Basics of the Principal Apportionment Cycle Infographic Handout 2 (pdf)
• Principal Apportionment schedule (xlsx)
• CalPads update DBUG September 21 (pdf)

August 24, 2018

• DBUG Agenda, August 24, 2018
• DBUG Minutes, August 24, 2018 (pdf)
• CalPads Updates 8-24-2018 DBUG Meeting (pdf)
• External Payroll and Finance Updates 8-24-2018 DBUG Meeting with attachments (pdf)
• 19-04 SCOE Biz August 24 2018 with attachments (pdf)

May 24, 2018

• DBUG Agenda, May 24, 2018
• DBUG Minutes, May 24, 2018
• 18-17 Adopted Budget SCOE BIZ - Summary of docs (pdf)
• 18-18 DBUG SCOE BIZ May 24 2018 (pdf)
• 18-18a SCOE Biz attachments (pdf)
• 18-18b SELPA update (pdf)
• 18-18c Business Services STRS update (pdf)
• 18-18d MAA update (pdf)
• 18-18e IT ESCAPE cheat sheet - creating favorite reports (pdf)

April 26, 2018

• April 26, 2018 DBUG Agenda (pdf)
• 18-16 DBUG April 26, 2018 (pdf)
• 18-15 Cash Borrowing for next fiscal year (pdf)
• 18-16a ScoeBiz DBUG attachments (pdf)
• 18-16b SELPA Update (pdf)
• 18-16c External Fiscal Svc Updates (pdf)
• 18-16d CalPads Updates (pdf)

March 23, 2018

• March 23, 2018 DBUG Agenda (pdf)
• March 23, 2018 DBUG Minutes (pdf)
• 18-14a SCOE Biz attachments (pdf)
• 18-14b External Fiscal Svc Updates (pdf)
• 18-14c SELPA Update (pdf)
• 18-14d CalPads Update (pdf)
• 18-14 DBUG March 03232018 (pdf)
• Topics LCAP revised 3-21-18 (pdf)
• Sample LCAP crosswalk #1 (pdf)
• Sample LCAP Crosswalk #2 (pdf)
• LCAP crosswalk sample 3 (pdf)

February 22, 2018

• February 22, 2018 DBUG Agenda (pdf)
• DBUG Minutes 2-22-18 (pdf)
• 18-12 DBUG February 2018 (pdf)
• 18-12a SELPA update (pdf)
• 18-12b CalPads update (pdf)

January 26, 2018

• January 26, 2018 DBUG Agenda (pdf)
• DBUG Minutes January 012618 (pdf)
• 18-09 SCOE BIZ DBUG January 01262018 (pdf)
• 18-09a DBUG SCOE Biz Attachements (pdf)
• 18-09b Business update (pdf)
• 18-09c SELPA update (pdf)
• 18-09d MAA update (pdf)
• 18-09e CALPADS update (pdf)

Firestorm Disaster Documents

• Fire Recovery FAQ - 11-13-2017 (pdf)
• Fire Recovery FAQ - 10-25-17 Original post (pdf)
• SAMPLE forms for enrollment and homeless status 10.25.17 (pdf)
• Fire Related Reporting in CALPADS and SIS 10.25.2017 Presentation slides (pdf)
• Salary Advances Procedures (pdf)
• Emergency School Closure Attendance Procedures-Aeries (pdf)
• Emergency School Closure Attendance Procedures-SchoolWise (pdf)
• 10-25-17 Firestorm Recovery Attendance Accounting memo (pdf)
• LEA Needs Assessment for Project SERV (pdf)
• Emergency Assistance and Project SERV webinar presentation 10.26.17 (pdf)

November 16, 2017

• DBUG Agenda, November 16, 2017 (pdf)
• DBUG Minutes 11-16-2017 (pdf)
• 18-07 Audit requirements 11-7-2017 (pdf)
• 18-08a DBUG SCOE Biz Attachements (pdf)
• 18-08b SELPA update (pdf)
• 18-08c CalPads update (pdf)
• 18-08 DBUG November 11-16-2017 (pdf)

October 30, 2017

• 18-06 DBUG October with attachments 10302017

September 21, 2017

• DBUG Agenda September 21, 2017 (pdf)
• DBUG Minutes September 21, 2017 (pdf)
• 18-04 DBUG September 2017 (docx)
• 8-04a SCOE Biz Attachments (pdf)
• 18-04b External Fiscal Services September Update (pdf)

August 25, 2017

• DBUG Agenda August 25. 2017
• DBUG Minutes 8-25-17 (pdf)
• 18-03 DBUG August 2017 (docx)
• 18-03a Thing to do August - September (xlsx)
• 18-03b CALPADS update (docx)
• 18-03c External Fiscal Service Updates 08252017 (pdf)
• 18-03d SELPA update - SEMA SEMB sub yr tracking (pdf)
• 18-03e Escape Tips and Tricks DBUG 8-25-17 (pdf)

July 27, 2017

• DBUG Agenda July 27, 2017 (pdf)
• 18-02 DBUG July 27 2017 (docx)
• 18-02a CALPADS update DBUG July 27, 2017 (pdf)
• 18-02b CA Dept of Tax and Fee Administration - new agencies (pdf)
• 18-02c MAA Program Update (pdf)
• 18-02d CDE Monthly Payment Schedule (pdf)
• 17-18 Enacted Budget 07252017 (doc)

May 25, 2017

• 17-13 DBUG Agenda May 25, 2017 (pdf)
• 17-13 DBUG May 25 2017 (pdf)
• 17-13a Escape Tips for DBUG 5-24-17 (pdf)
• 17-13b STRS AP IRS info 05252017 (pdf)

April 28, 2017

• DBUG Agenda April 28, 2017 (pdf)
• 17-11 DBUG April 2017 04262017 (pdf)
• 17-11a External Fiscal Services Update (pdf)
• 17-11b Template Statement of Reasons for Excess Reserves (xlsx)
• 17-11c Mass Update Employee Detail (pdf)
• 17-11d CALPADS Update DBUG Presentation 4-28-17 (pdf)
• 17-12 Cash Borrowing for next fiscal year (pdf)

March 31, 2017

• DBUG Agenda March 31, 2017 (pdf)
• 17-10 DBUG March 03302017 (pdf)
• 17-10a Class Size Penalties (pdf)
• 17-10b EDD BOE and Reminders (pdf)
• 17-10v 1617 state of Dist PP Pres 0328 (pdf)
• 17-10w POS4b parameters (pdf)
• 17-10x POS4b sample (pdf)
• 17-10y Fair Share-LCFF growth NO Suppl Con grant factor 2 (xlsx)
• 17-10z STRS PERS liability 0%.xlsx
• CALPADS UPDATES DBUG March 2017.pdf
• DBUG 33117 Report Samples (pdf)

February 24, 2017

• DBUG Agenda February 24, 2017 (pdf)
• 17-08 DBUG February 02212017 (pdf)
• 17-08 SELPA update ERMHS allowable expenditures (pdf)
• 17-08a Budget Guidelines 2017-18 (pdf)
• 17-08a Budget Development Monthly Calendar Timeline (pdf)
• 17-08b Basics of the PA Principal Apportionment Cycle Infographic Handout (pdf)
• 17-08c Budget Development timeline 02242017 (xlsx)
• 17-08d Budget Development Calendar COE 16-17 (xls)
• 17-08e mental health 6512 02242017 (pdf)
• Budget Guidelines 2017-18 (docx)
• Budget Development Calendar 2017-18 (no letterhead) (docx)

January 27, 2017

• DBUG Agenda January 27, 2017 (pdf)
• DBUG Minutes-January 27, 20717 (pdf)
• 17-07 DBUG January 201 12012016 (pdf)
• 17-07 DBUG January 27 2017 with attachments (pdf)
• 17-07a CALPADS Fall 2 DBUG 1-27-17 (pptx)
• 17-07b DBUG Presentations with handouts (pdf)

November 17, 2016

• DBUG Agenda November 17, 2016 (pdf)
• DBUG Minutes 11-17-16 (pdf)
• 17-05 DBUG November 2016 11172016 (pdf)
• 17-05b CALPADS DBUG November 2016 Fall 1 (pdf)
• 17-05c FALL-1-Data-Mapping-Guide-1 (pdf)
• 17-05d How_Certified_CALPADS_Data_are_Used_and_Consequences (pdf)
• 17-05e Sonoma COE - Presentation on Facilities - 11-17-16 (pdf)
• AB 1245 May Affect the Following if Not Already Making Payroll Tax Deposits Electronically (pdf)
• Off Salary Schedule 200-048-16 (pdf)
• Military Service Credit200-056-16 (pdf)
• Form PERS MSD 369A military-service-credit (pdf)
• EDD Letter for DBUG (pdf)
• 200-050-16 compensation earnable (pdf)
• Check Stub and Advise Message (pdf)
• Sales Tax Update in Escape (pdf)
• Escape Training 11-9-16 Adjust Pay, Additional Pay, Balancing Tools (pdf)

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October 20, 2016

• DBUG Agenda October 20, 2016 (pdf)
• 17-04 DBUG October 2016 0928016 (pdf)
• 17-04a SSN Verification File (pdf)
• 17-04b Using Requisition Templates (pdf)
• 17-04c Did you know You can mass copy invoices on your list (pdf)
• 99 Table of Contents - SCOE Biz Bulletin 10042016 (xlsx)

September 30, 2016

• DBUG Agenda September 30, 2016 (pdf)
• DBUG Minutes September 30, 2016 (pdf)
• 17-03 DBUG September 2016 (pdf)
• 17-03 DBUG Sept 2016 with Attachments (pdf)
• 17-03a Thing to do Oct-Nov Sheet1 (pdf)
• 17-03b Fixed Asset Import Template(Escape) (xlsx)
• 17-03c Fixed Assets How to use Escape 9-30-16 (pdf)
• 17-03d Escape Fixed Asset System-Helpful Hints (pdf)
• 17-03e 7 Tips for Updating Your District Fixed Assets System (pdf)
• 17-03f SCO Mandate Cost Claiming Instructions CAASSPP 1516_sd_caaspp369 09292016 (pdf)
• 17-03g SELPA update (pdf)

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August 26, 2016

• DBUG Agenda August 26, 2016 (pdf)
• DBUG Minutes 8-26-16 (pdf)
• 17-02 DBUG August 2016 08262016 (pdf)
• 17-02 DBUG August 2016 Attachments (pdf)
• 17-02 DBUG August 2016 with attachments (pdf)
• 17-02a Thing to do August - September Sheet1 (pdf)
• 17-02b Every Student Succeeds Act SCLC and CDE docs (pdf)
• 17-02c MAA DBUG update Aug 2016 (pdf)
• DBUG Discussions for August 2016 (pdf)
• ES 732 ER Cert of IC Status (pdf)
• CalSTRS Retiree Earnings Paid Through Accounts Payable (pdf)

May 26, 2016

• DBUG Agenda May 26, 2016 (pdf)
• DBUG Minutes 5-26-16 (pdf)
• 16-16 DBUG May 2016 (pdf)

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April 28, 2016

• DBUG Agenda April 28, 2016 (pdf)
• DBUG Minutes 4-28-16 (pdf)
• 16-13 DBUG April 2016 04252016i (pdf)
• 16-13a SB3 Minimum Wage to 15 (pdf)
• 16-13b CALPADS Powerpoint (pdf)
• 16-13c CalSTRS Employer Directive 2016-06 Retirement Incentive Program (pdf)
• 16-13d SELPA update (pdf)
• 16-13e AB 403 (pdf)
• 99 Table of Contents SCOE Biz Bulletin 04252016 (pdf)

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March 25, 2016

• DBUG Agenda 3-25-16 (pdf)
• DBUG Minutes 3-25-16 (pdf)
• 16-11 DBUG March 2016 (pdf)
• 16-11a Template Statement of Reasons for Excess Reserves (xlsx)
• 16-11b SELPA update (pdf)

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February 26, 2016

• DBUG Agenda 2-26-16 (pdf)
• 16-10 DBUG February 2016 (pdf)
• 16-10a Sample School Board Resolution Supporting Children's Education and Health (pdf)
• 16-10b Children's Education Health Care Protection Act of 2016 (pdf)
• 16-10c CALPADS Free and reduced rules 2015-16 (pdf)
• 16-10d CALPADS Debug (pdf)
• 16-10e SELPA update (pdf)
• 16-10f Expanded TK Calculator (pdf)

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January 26, 2016

• DBUG Agenda January 26, 2016 (pdf)
• DBUG Minutes January 26, 2016 (pdf)
• 16-08 DBUG January 2016 (pdf)
• 16-08a Educator Effectiveness- Expense Report template (pdf)
• 16-08b SELPA update (pdf)
• 16-08d CALPADS Debug January 2016 (pdf)
• 16-08c-calpads Flash 111 (pdf)

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November 20, 2015

• DBUG Minutes November 20, 2015 (pdf)
• 16-07 DBUG November 2015 (pdf)
• 16-17a SCOE Biz attachments (pdf)
• 16-07b SELPA update (pdf)

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October 22, 2015

• DBUG Minutes October 22, 2015 (pdf)
• DBUG Agenda October 22, 2015 (pdf)
• 16-04 DBUG October 2015 (pdf)
• 16-04b STRS Excess DBS Contributions (pdf)
• 16-04c SELPA update (pdf)

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September 25, 2015

• DBUG Minutes September 25, 2015 (pdf)
• DBUG Agenda September 25, 2015 (pdf)
• 16-03 DBUG September 2015 (doc)
• 16-03b SCOE Biz attachments (pdf)
• 16-03c SELPA update (pdf)

August 28, 2015

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• DBUG Agenda August 28, 2015 (pdf)
• DBUG Minutes August 28, 2015 (pdf)
• 16-02 DBUG August 2015 (doc)
• 16-02a Thing to do August - September (xlsx)
• 16-02b ESEA Title I Schoolwide Guidance USDE (pdf)
• 16-02c Immunization (pdf)
• 16-02d Other handouts (pdf)

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May 29, 2015

• DBUG Minutes May 29, 2015 (pdf)
• DBUG Agenda May 29, 2015 (pdf)
• 15-16 DBUG May 29, 2015 (doc)
• 2015-16 Adopted Budget Guidance (doc)
• 15-16 May Revision Dartboard (pdf)
• 15-16a SELPA update (pdf)

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April 24, 2015

• DBUG Agenda April 24, 2015 (pdf)
• DBUG Minutes April 24, 2015 (pdf)
• 15-15 DBUG April 2015 (doc)
• 15-15a SCOE Biz attachments (pdf)
• 15-15b SELPA update (pdf)

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March 26, 2015

• DBUG Agenda March 26, 2015 (pdf)
• DBUG Minutes March 26, 2015 (pdf)
• 15-13 DBUG March 2015 (doc)
• 15-13b Omni Circular excerpted slides (pdf)
• 15-13d Healthy Schools Act - Pesticides (pdf)
• 15-13e Board Policy 3100 Fund Balance (docx)
• 15-13e SELPA and other DBUG handouts (pdf)

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February 26, 2015

• DBUG Agenda February 26, 2015 (pdf)
• DBUG Minutes February 26, 2015 (pdf)
• 15-11 DBUG February 26 2015 (doc)
• 15-11 SCOE Biz February DBUG with Attachment (pdf)
• 15-11a MPPandLCAP PPT 02262015 DBUG (pptx)
• 15-11b SELPA update (pdf)

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February 12, 2015

• 15-12 Bulletin, 2014-15 Second Interim Guidance (doc)
• 2014-15 Common Message, Appendix A, Off Salary Schedule Payment Examples (docx)
• 2014-15 Common Message, Second Interim, to LEAs (docx)
• 2014-15 Balancing Spreadsheet, Second Interim (xlsx)

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January 20, 2015

• DBUG Agenda January 20, 2015 (pdf)
• DBUG Minutes January 20, 2015 (pdf)
• 15-09a January DBUG Handouts with Dartboard (pdf)
• 15-09 SCOE Biz January DBUG 2015 (doc)
• 15-09 SCOE Biz January DBUG with Attachments (pdf)
• 15-09b SELPA update (pdf)