Sonoma County Office of Education

MAA Overview

Training Issues

Activities by Staff Position

School Nurse

  • Advises a parent/guardian they qualify for Healthy Families/Medi-Cal.
  • Sets an appointment with a primary care facility for a Medi-Cal student.
  • Writes articles for distribution on how to access Medi-Cal.
  • Arranges for transportation to or from a Medi-Cal service.
  • Consults with parent/guardian to determine health service references needed.
  • Case manages the health needs for Medi-Cal students.
  • Assists with a Healthy Family/Medi-Cal application or process.
  • During an IEP or SST team, plans and coordinates health service for student or family. IEP meetings are not MAA billable.

Principal

  • Attends a health services meeting that reviews and plans interagency services
  • Identifies and closes health and Medi-Cal service gaps.
  • Meets with administrators and teachers to discuss the referral needs of students, including recommendations about services (including Medi-Cal eligibility and services) to meet identified needs.
  • Participates in long-range planning of health services, including enhancement and expansion of service programs, including those funded by Medi-Cal.
  • Participates in case conferences, SSTs and IEP meetings regarding discussion of appropriate referrals to meet district and community health service needs. IEP meetings are not MAA billable.
  • Assists in the planning, development and implementation of program evaluation systems, which include those evaluating the provision of health and Medi-Cal services.
  • Arranges for the non-emergency/non-medical transportation to Medi-Cal covered services, where appropriate.
  • Collaborates with outside agencies, district personnel and peers to implement, maintain and enhance programs/services, including health and Medi-Cal program services.
  • Develops proposals, new programs, budgets and grants, including those related to health and Medi-Cal program services, to meet LEA goals and students' needs.

Healthy Start Services Advocate

  • Provides outreach information to students and families.
  • Helps to fill out Medi-Cal/Healthy Families enrollments.
  • Helps to identify health care for Medi-Cal recipients.

Psychologist

  • Identifies and explains to parents/student health services in district and community.
  • Refers and assists families with access to appropriate community resources to meet their needs (including health, Medi-Cal and Medi-Cal eligibility).
  • Directs and assists with the Healthy Families and/or Medi-Cal application process.
  • Participates in the SST, IEP meetings and discusses appropriate service referrals, including health and Medi-Cal, to meet the needs of students. IEP meetings are not MAA billable.
  • Consults with other health agencies and professionals, both public and private, regarding individual cases, including collaboration for accessing resources.
  • Completes 3632 documents for student to access Mental Health.
  • Arranges for the non-emergency/non-medical transportation to Medi-Cal covered services.
  • Works with district, county, school, and outside agency staff to identify, implement, maintain and enhance programs and services, including health and Medi-Cal program services.

Counselor

  • Consults with families regarding student educational, social and medical needs including outreach to bring them into services and the Medi-Cal system (eligibility and services).
  • Case manages student health services and collaborates with other health providers.
  • Assists student/family to access Healthy Families and/or enter Medi-Cal application process.
  • Collaborates with community-based and local governmental agencies to provide enhanced services, including Medi-Cal, to students and families.
  • Arranges for the non-emergency/non-medical transportation to Medi-Cal covered services, where appropriate.
  • Collaborates with outside agencies, district personnel and peers to implement, maintain and enhance programs/services, including health and Medi-Cal program services.

Health Aide/Assistant

  • Helps fill out enrollment forms for Medi-Cal.
  • Sends/gives out information on how to access services through Medi-Cal.
  • Sends/gives out information about qualifying for Medi-Cal.
  • May assist with arranging for transportation to or from a Medi-Cal service.

Special Education Resource Specialist and Day Class Teacher

  • Refers, coordinates and monitors delivery of IEP health services in district and community such as Mental Health, CCS, Speech, OT, specialized nurse care, counseling.
  • Works with other health providers to oversee services are delivered as required.
  • Works with general education teachers to explain how health services will be delivered to students in their classes and around the school.
  • Collaborates with outside agencies to identify and improve quality of health services to at-risk and special-needs students and families.
  • Advises and assists parents with access to health services in district and community.
  • Arranges for specialized transportation for students to access health care services.
  • Creates and distributes information about health services access and information.

See SMAA manual for list of approved RMTS job categories

Other Personnel

Other personnel to consider for participation in MAA:

  • School health coordinators
  • Paid employees sitting on committees to develop health services including Medi-Cal.
  • Paid staff involved with wrap-around services and/or community agency committees.
  • Paid consultants working with or arranging for services to Medi-Cal students and families
  • Transportation personnel arranging transportation for covered services